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HomeMy WebLinkAbout12-16-2014514 DECEMBER 16, 2014 At a Regular Meeting of the Board of Commissioners, held on Tuesday, December 16, 2014, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Commissioner Abraham was absent (1). PLEDGE OF ALLEGIANCE Meg Hancock, Paducah Tilghman High School junior, led the pledge. PRESENTATIONS DUCHESS OF PADUCAH AWARD Mayor Kaler presented a Duchess of Paducah to Meg Hancock. PADUCAH POWER Paducah Power Interim General Manager Mark Crisson reviewed the Rate Recovery Plan. This plan was created to help stabilize and strengthen the finances of Paducah Power and to offer rate relief to customers. Mr. Crisson reiterated to the public that Paducah Power is not eligible for filing bankruptcy. FY2014 AUDIT REPORT BY KEMPER CPA GROUP David Hampton, Partner with Kemper CPA, gave an overview of the audit. MUNICIPAL ORDER PERSONNEL ACTIONS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). FUNDING TOWARDS "WAR ON TERROR" MONUMENT CONSTRUCTION Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $15,000 FROM THE COMMISSION CONTINGENCY ACCOUNT TO THE CITY'S WAR MEMORIAL ACCOUNT", be adopted. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). M.O.#1808; BK 9 ORDINANCE — ADOPTION APPROVE AND AUTHORIZE EXECUTION OF AN INTERLOCAL AGREEMENT WITH PADUCAH-McCRACKEN COUNTY CONVENTION & VISITORS BUREAU Commissioner Gault offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERLOCAL COOPERTIVE AGREEMENT AMONG THE CITY OF PADUCAH, KENTUCKY AND THE PADUCAH-MCCRACKEN COUNTY CONVENTION AND VISITORS BUREAU FOR THE COOPERATIVE FINANCING OF AN ECONOMIC DEVELOPMENT PROJECT IN THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky to approve and enter into an Interlocal Cooperative Agreement between the City of Paducah, Kentucky and - the Paducah -McCracken County Convention and Visitors Bureau (the "Bureau") pursuant to Sections 65.210 to 65.300, inclusive, of the Kentucky Revised Statutes, as amended (the "Interlocal Act"). The Ordinance approves the form of the Interlocal Cooperative Agreement presented to the Board of Commissioners of the City, with such changes therein as shall not be adverse to the City and may be approved by the Mayor. 1 1 11. .. ,, II 11 1 - , a::,.r ..1 , ,.:.;::, q, .._ r-- r . :�r�=c�.7� . .rpt'�{rti..ir.-trursy—r-�r� T,rf 515 DECEMBER 16, 2014 The Interlocal Cooperative Agreement sets forth the common plan among the City and the Bureau for the purpose of financing a portion of the costs of the acquisition, construction, installation and equipping of an upscale hotel on City owned property adjacent to the publically owned convention center, generally known as the Julian Carroll and Paducah Expo Convention Center. Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). ORD.#2014-12-8207; BK 34 ORDINANCE — INTRODUCTION PADUCAH GOLF COMMISSION PROMISSORY NOTE AMENDMENT Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, AUTHORIZING THE MAYOR TO ENTER A PROMISSORY NOTE MODIFICATION AGREEMENT BETWEEN THE CITY OF PADUCAH AND THE PAXTON PARK MUNICIPAL GOLF COURSE BOARD." This ordinance is summarized as follows: This ordinance authorizes the City of Paducah to approve a modification of a certain promissory note dated February 7, 2014, made and delivered from the Paducah Golf Commission dba Paxton Park Municipal Golf Course Board (the "Commission") to the City of Paducah in the original principal amount of Two Hundred Twenty -Five Thousand 00/100 Dollars ($225,000) and authorizing the Mayor of the City to execute the modification agreement and any and all other documentation necessary to effectuate the modification of the promissory note. AMEND ALCOHOLIC BEVERAGE ORDINANCE TO INCLUDE EXTENDED HOURS SUPPLEMENTAL LICENSE Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTION 6- 40, LICENSE TYPES AND FEES, OF CHAPER 6, ALCOHOLIC BEVERAGES OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: The City hereby amends Chapter 6, Alcoholic Beverages of the Code of Ordinances to include an extended hours supplemental license fee in the amount of $300 per annum. WORKSHOP OUTLINE OF SOLID WASTE MANAGEMENT PLAN City Manager Jeff Pederson and Engineering -Public Works Operations Manager Chris Yarber presented an overview of the current solid waste plan should the City decide to include residential curbside recycling. A copy of the powerpoint presentation is included in the Minute file. (More details are included at the end of the minutes in the Press Release prepared by Public Information Officer Pam Spencer.) CITY MANAGER REPORT City Manager Pederson requested an executive session to discuss economic development proposals. MAYOR AND COMMISSIONER COMMENTS No comments PUBLIC COMMENTS Ron Ward gave comments on the proposed downtown hotel. EXECUTIVE SESSION Commissioner Gault offered motion, seconded by Commissioner Wilson, that the Board go into closed session for discussion of matters pertaining to the following topics: A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Gault, Rhodes, Wilson and Mayor Kaler (4). Upon motion the meeting adjourned. 516 DECEMBER 16, 2014 ADOPTED: JANUARY 13, 2015 City Clerk NEWS RELEASE PREPARED BY PUBLIC INFORM44TION OFFICER PAM SPENCER Residential Curbside Recycling Presentation At the December 16, 2014 City Commission meeting, City Manager Jeff Pederson and members of the Engineering -Public Works Department (EPW) presented the Mayor and Commissioners with an overview of a solid waste management plan for the City of Paducah that would incorporate residential curbside recycling. This is an initial presentation to provide the Mayor, City Commission, and the public with preliminary research findings. Additional workshops will be held to discuss the proposed plan, clarify information, and address questions and concerns. Current Program Currently, the City collects approximately 26,000 tons of solid waste annually from residential and commercial customers. The City has 9562 residential accounts. That waste is taken to a transfer station owned by Republic Services on Burnett Street. The City contracts with Republic and pays a tipping fee per ton of waste. Republic is responsible for the waste transfer and disposal at a landfill. To recycle yard waste and brush, the City operates a Compost Facility on North 8- Street. The City also pays the organization, Greater Paducah Sustainability Project (GPSP), monthly per ton for the diversion of recyclables from the waste stream. Why Develop a Plan? At the direction of the City Commission, the City Manager and EPW began researching the feasibility of providing curbside recycling to Paducah's residential customers with the objective of providing the service within the existing customer charge, if possible. Pederson says, "I think it's important to note that this is a City Commission request. It's not being driven by any kind of mandate at the state or federal level at present." This research also comes with the fact that the City's contract with Republic expires June 30, 2015. The contract cannot simply be renewed. A procurement process is required by Kentucky law since Republic has held the contract with the City for 20 years. Findings from Research Over the past few months, EPW talked with other cities to learn the operation of their recycling programs, how they have modified over time, and their participation rates. The 2013 City of Paducah citizen survey showed 48 percent of the respondents were very interested in a curbside recycling program with all recyclables place in one collection bin. This process is called single -stream and requires the least amount of sorting from a citizen. EPW made assumptions based on a 50 percent participation rate even though every residential account would be provided with a rollout for recycling. EPW also reviewed the department's existing collection equipment, the number of stops a collection truck can handle per day, and how that number differs depending upon the type of truck (rear packer is pictured on the left versus a side arm loader pictured on the right). A rear packer collection truck which requires two personnel collects 350 rollouts per day. However, a side arm loader which is operated by one employee is much more efficient and can collect 700 rollouts per day. Paducah currently operates mainly with rear packer trucks and has only two side-arm loaders. Due to the limited space in alleys, a side arm loader cannot be used in most alley situations. I I -'.- q n,m1 71- 1 1 Ti - T 1. r,14 V 517 DECEMBER 16, 2014 Operational Changes Affecting Citizens EPW explained that to efficiently accomplish curbside recycling within the current rate structure, operational changes would be necessary. A customer's weekly collection day may change to balance collection routes. The placement of rollouts would be moved from the alleys to curbside across the city. Items left adjacent to a rollout would not be collected. Capital Outlay for Equipment and Program Structure Regarding equipment needs and to gain collection efficiencies, the City may need to purchase as many as three side arm refuse trucks and retire several of the rear packer trucks in addition to the purchase of a rollout for every residential account. Each residential account would have one 64 -gallon rollout for trash and one 96 -gallon rollout for recyclables. EPW Operations Manager Chris Yarber says, "From what we have seen, many of the households have more recyclable material than they do what would need to go to the landfill. Plus, recyclables are often bulkier items. Having the larger recycling container would encourage recycling." Each container would be collected weekly. Those who decide not to participate in recycling will still have a recycling rollout; however, it cannot be used for trash. The estimated initial capital outlay for the trucks and refuse containers is $1.275 million. Annual Expense The program also would have an increased annual expense mainly due to the increase in fuel and fleet maintenance in addition to providing education and advocacy programs. EPW does expect personnel costs to be reduced due to the switch from mainly rear packer trucks to mainly side arm loaders. Yarber says, "We anticipate the trash and recycling services could be done with fewer people if we have the right equipment. The reduction in personnel would be done through attrition." Once the necessary equipment is purchased, the annual increase to the City of Paducah budget in offering curbside recycling within its solid waste management plan would be nearly $90,000 per year.