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Home My WebLink About11-25-2014503 NOVEMBER 25, 2014 At a Regular Meeting of the Board of Commissioners, held on Tuesday, November 25, 2014, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, and Wilson (4). Mayor Kaler was absent (1). PLEDGE OF ALLEGIANCE John Holgrewe, Paducah Tilghman High School sophomore, led the pledge. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for the November 11 and 18, 2014 City Commission meetings be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor ProTem Wilson (4). MOTION R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Certificate of Liability Insurance and Notice of Reinstatement of Workers' Compensation Insurance for Mueller Electric 2. Certificate of Liability Insurance and Performance Bond for Swift Roofing, Inc. 3. Contracts/Agreements: a. Assumption Agreement with the Kentucky Infrastructure Authority for Hendron Water District Loan C91-12 (MO # 1686) b. Agreement with Swift Roofing, Inc. for Police Department and Fire Station #2 Roof Replacement (ORD # 2014-10-8196) c. Agreement with Kemper CPA Group for the preparation of the City's Comprehensive Annual Financial Reports for Fiscal Year Ended June 30, 2014 (ORD # 2013-06-8038) 4. Paducah Junior College, Inc. Basic Financial Statements and Supplementary Information for Year Ended June 30, 2014 BIDS FOR PADUCAH POLICE DEPARTMENT Paducah Police Department Uniforms 1. Gall's* 2. Bluegrass Uniforms 3. Waggoner Clothing, Inc. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor ProTem Wilson (4). MUNICIPAL ORDER 2015 ASSISTANCE TO FIREFIGHTER GRANT Commissioner Rhodes offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A 2014-2015 ASSISTANCE TO FIREFIGHTERS MATCHING GRANT APPLICATION AND ALL DOCUMENTS NECESSARY THROUGH THE DEPARTMENT OF HOMELAND SECURITY, FEDERAL EMERGENCY MANAGEMENT AGENCY, IN THE AMOUNT OF $214,578.00, TO BE USED FOR THE PADUCAH FIRE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor ProTem Wilson (4). M.O.#1800; BK 9 504 NOVEMBER 25, 2014 ORDINANCE — ADOPTION FY2014 FINAL BUDGET ORDINANCE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE REPEALING ORDINANCE NO. 2013-6-8042, AND ADOPTING THE CITY OF PADUCAH, KENTUCKY, REVISED ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2013, THROUGH JUNE 30, 2014, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This ordinance is summarized as follows: The City of Paducah repeals Ordinance No. 2013-6-8042, that estimated revenues and resources and appropriated funds for FY2014 and adopts a revised budget for FY2014 that reflects all adjustments made throughout the fiscal year and any adjustments required by the independent financial auditors. The appropriations of City Government for a total of $79,067,455, and summarized by fund as follows: FUNDS GENERAL SMALL GRANTS MAP INVESTMENT CDBG HOME E911 COURT AWARDS DEBT CIP BOND SOLID WASTE CIVIC CENTER RENTAL RADIO DEPR FLEET FLEET TRUST SELF INSURANCE HEALTH INS AEPF/PFPF/TRSTS APPROPRIATIONS $ 31,869,360 $ 21,500 $ 1,521,210 $ 5,306,230 $ 878,815 $ 468,020 $ 1,651,525 $ 84,650 $ 2,892,110 $ 12,263,605 $ 9,584,715 $ 4,536,390 $ 82,070 $ 144,105 $ 148,480 $ 556,100 $ 799,245 $ 1,028,255 $ 3,568,835 $ 1,662,235 $ 79,067,455 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor ProTem Wilson (4). ORD.#2014-11-8199; BK 34 AMEND ALCOHOLIC BEVERAGE ORDINANCE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE REVISING CHAPTER 6, ALCOHOLIC BEVERAGES, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: This Ordinance will repeal and supersede certain portions of following ordinances: Chapter 6, Article I, Section 6-4 (allows NQ -2 licensees dining facility of a hotel, motel and restaurant to have a minimum seating capacity of 50 people at tables); Section 6-5 (allows underage persons in a licensed facility which receives 50 percent or more of their gross annual receipts from sale of food and has a minimum seating capacity of 50 people at tables); Chapter 6, Article II, Section 6-33 ( requires the alcoholic beverage applicant to execute a form entitled, "Acknowledgement by ABC Applicant); and Section 6- 40 (1)(a) (allows two types of Distiller's Licenses, Class A and Class B). 505 NOVEMBER 25, 2014 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor ProTem Wilson (4). ORD.#2014-11-8200; BK 34 PURCHASE VEHICLES FOR THE POLICE AND FIRE DEPARTMENTS Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF LINWOOD MOTORS FOR SALE TO THE CITY OF 9 VEHICLES FOR USE BY THE PADUCAH POLICE DEPARTMENT AND 2 VEHICLES TO BE USED BY THE FIRE DEPARTMENT; AUTHORIZING THE POSSIBLE PURCHASE OF UP TO TWO ADDITIONAL POLICE VEHICLES PRIOR TO JUNE 30, 2015, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: The City of Paducah accepts the bid of Linwood Motors in the total amount of $320,748.00, for the purchase of nine (9) vehicles @$29,738.00 each for use by the Paducah Police Department and two (2) vehicles for use by the Fire Department @$26,553.00 each; approves the purchase of up to two (2) additional police vehicles at a unit bid price of $29,738.00 for use by the Paducah Police Department in the event the City may need to purchase additional vehicles prior to June 30, 2015, and hereby authorizes the Mayor to execute a contract with Linwood Motors for the purchase of the vehicles. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes and Mayor ProTem Wilson (4). ORD.#2014-11-8201; BK 34 ORDINANCES — INTRODUCTION AUTHORIZE CHANGE ORDER #1 FOR THE NOBLE PARK LAKE BANK STABLIIZATION PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH YEC, INC., FOR THE NOBLE PARK LAKE BANK STABILIZATION PROJECT." This ordinance is summarized as follows: The Mayor is hereby authorized to execute Change Order No. 1 for an increase in the amount of $11,780.09 with YEC, Inc., for necessary changes for the Noble Park Lake Bank Stabilization Project, increasing the total cost to $204,194.09. CONTRACT FOR GIS SOFTWARE FOR THE PADUCAH McCRACKEN GIS (MAP—GIS) CONSORTIUM Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN ESRI AND CITY, ON BEHALF OF THE MEMBERS OF THE MAP—GIS CONSORTIUM, FOR A MULTI -JURISDICTIONAL ENTERPRISE LICENSE AGREEMENT." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract between ESRI and the City, on behalf of the members of the MAP—GIS Consortium, for the acquisition and administration of a Multi -Jurisdictional Enterprise License Agreement in an amount not to exceed $60,000, per year, total of $180,000 for a 3 year agreement. The contract will become effective January 1, 2015 and end December 1, 2017. CREATION OF PROJECT FOR OAK GROVE CEMETERY Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING CREATION OF A SEPARATE PROJECT ACCOUNT (PF0048) TO HOLD PROCEEDS FROM THE OAK GROVE CEMETERY TRUST FOR DISBURSEMENT FOR THE GENERAL CARE, MAINTENANCE AND EMBELLISHMENT OF OAK GROVE CEMETERY." This ordinance is summarized as follows: Upon receipt of the proceeds from the termination of the Perpetual Care and Maintenance Trust Fund, the City of Paducah shall deposit such proceeds in a separate project account (PF0048) to be used only for general care, maintenance and embellishment of the Oak Grove Cemetery. APPROVE AND AUTHORIZE INTERLOCAL AGREEMENT WITH THE CITY OF MURRAY, KENTUCKY FOR JOINT DRUG INVESTIGATIONS BETWEEN POLICE DEPARTMENTS 506 NOVEMBER 25, 2014 Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APROVING AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND THE CITY OF MURRAY, KENTUCKY, AND AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT." This ordinance is summarized as follows: This ordinance is summarized as follows: The City of Paducah hereby approves an interlocal agreement with the City of Murray to cooperatively administer a coordinated investigations program for the City of Murray and Paducah's Police Departments, and authorizes the Mayor to execute said agreement. ACCEPT BID FOR PURCHASE OF POLICE UNIFORMS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF GALLS, INC., FOR THE PURCHASE OF UNIFORMS FOR POLICE DEPARTMENT EMPLOYEES, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Galls, Inc., in an amount not to exceed $80,000 per year, for furnishing the City with uniforms for Police Department employees, for a period of two calendar years ending with December 31, 2016, and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT as reported in the City Commission Highlights by Pam Spencer Public Information Officer) City Manager Pederson says progress is being made on the hotel project with the closing of the loan expected in December. The bank loan has been approved; however, the official closing has not occurred yet. Parks Services Director Mark Thompson invited everyone to take part in the upcoming activities: o Christmas in the Park Lighting Ceremony, Friday, November 28 at 5:30 p.m. at Noble Park o Dickens of a Christmas Small Business Saturday, November 29, 10 a.m.-5 p.m. in downtown Paducah o Christmas in the Park can collection by the Commissioners and Directors will be Tuesday, December 2 o Candy Cane Hunt, 1 p.m. on December 6 on Carson Center lawn o Ugly Christmas Sweater Fun Run, 4:30 p.m. on December 6 along Broadway o Christmas Parade, 5 p.m. on December 6. INITIATIVE PROGRAM –COURTESY SURVEY—FIRE DEPARTMENT Deputy Chief of Fire Prevention Greg Cherry updated the Commissioners on the plan for firefighters to conduct courtesy surveys at businesses starting in January. Firefighters will prearrange with a business or building owner for a visit so that the firefighters can tour the facility to become more familiar with the building's layout, alarm system, sprinkler system, and other safety items. The firefighters also will point out any safety issues that should be addressed. MAYOR AND COMMISSIONER COMMENTS Commissioner Abraham asked the City Manager about reinstating the non-smoking incentive into the City's Wellness Program. The City Manager will look into it. PUBLIC COMMENTS No comments. Upon motion the meeting adjourned. ADOPTED: December 9, 2014 City Clerk