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Home My WebLink About08-05-2014AUGUST 5, 20 14 At a Called Meeting of the Board of Commissioners, held on Tuesday, August 5, 2014, at 4:00 p.m., in the Lower Level Training Room of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTION R & F CALLED MEETING NOTICE Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Notice of Called Meeting for Tuesday, August 5, 2014, be received and filed. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES — ADOPTION AUTHORIZE AN AGREEMENT FOR ENGINEERING DESIGN SERVICES RELATED TO REVISIONS OF THE RIVERFRONT PHASE I -B PROJECT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN ENGINEERING SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED $90,340.00 FOR PROFESSIONAL ENGINEERING DESIGN SERVICES RELATED TO REVISIONS OF THE RIVERFRONT PHASE 1-B PROJECT." This ordinance is summarized as follows: That the Mayor of the City of Paducah is hereby authorized to execute an Engineering Service Agreement with Bacon Farmer Workman Engineering & Testing, Inc., in an amount not to exceed $90,340.00 for revisions of the Riverfront Phase 1-B Project. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2014-8-8165; BK 34 KLC PREMIUMS FOR LIABILITY, WORKERS' COMPENSATION AND PROPERTY INSURANCE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY KENTUCKY LEAGUE, OF CITIES FOR WORKERS' COMPENSATION, LIABILITY INSURANCE, AND PROPERTY INSURANCE COVERAGE FOR THE CITY OF PADUCAH." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to pay Kentucky League of Cities in the total amount of $951,770.62 for Workers' Compensation, Liability Insurance, and Property Insurance Coverage for the City of Paducah for Fiscal Year ending June 30, 2015. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2014-8-8166; BK 34 WORKSHOP The Commission held a workshop to discuss the City Hall Project Values: customer experience, functional building & workspaces, siting impacts, image and sustainability. The purpose of the workshop was not to develop a prioritized list of considerations around each of the project values but rather to generate input and gain knowledge on what each might mean for the new design or renovation. (Details are listed below in the excerpt from the City Commission Meeting Highlights prepared by Pam Spencer, Public Information Officer.) Upon motion the meeting adjourned. ADOPTED: August 12, 2014 City Clerk 450 451 AUGUST 5, 2014 An excerpt from the City Commission Meeting Highlights prepared by Pam Spencer, Public Information Officer City Hall Project Values Workshop The City Commission and the department directors held a workshop to begin providing input regarding the City Hall Project. City Manager Jeff Pederson says, "This is a huge undertaking, a huge decision, that should be done for and with the public." Pederson adds, "We are very determined to get this process right for this project." The group focused on providing thoughts on five project values: customer experience, functional building and work spaces, siting impacts, image, and sustainability. Today's input process involved each member of the group rotating between five tables dedicated to one of the values. A ten-minute discussion period was allowed at each table with a staff member recording the comments and ideas. The input from the City Commission and directors will be combined with input from the public to develop guiding principles for the project which will help steer the work of the City Hall Working Group once it is organized. The City wants input from the public regarding the City Hall Project and the five values. Please visit the following webpage for information http://paducahky.gov/paducah/city-hall-project, email your comments to cityhallproiect@paducahky.gov, or post comments on the new Facebook page https://www.facebook.com/PaducahCityHallProiect. The public has through September 14 to provide input regarding the five values. Background: At their May 20, 2014 meeting, the Board heard a presentation about City Hall's conditions from Baccus Oliver, a professional engineer with Marcum Engineering. Over the past few months, Marcum Engineering; Bacon, Farmer, Workman Engineering; and Peck, Flannery, Gream, Warren worked together to conduct an assessment of City Hall's structure, layout, security, seismic upgrade requirements, and renovation possibilities. The study shows that the 61,000 square foot building which opened in 1964 is showing significant deterioration in its concrete roof canopy and with many of its electrical and mechanical systems. To protect the safety of the employees and citizens, access to the building is limited to the 5th Street entrance. Also, barricades have been placed around the building limiting access under the concrete roof canopy which is deflecting or sagging nearly 9 inches at its corners.