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Home My WebLink About07/08/03JULY 8, 2003 235 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, July 8, 2003, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ADDITIONS/DELETIONS The Mayor called for any additions/deletions to the agenda. The City Manager added a presentation from Danny James, Chairman of the Main Street Board, for an update on that organization. � PRESENTATIONS SUNDAY RESTAURANT LIQUOR SALES ECONOMIC ANALYSIS Danny Murphy, attorney representing the restaurateurs, provided information from local restaurants. Ten restaurants participated in conducting surveys and 80% of the surveys response was in support of Sunday alcohol sales. The Chamber of Commerce and the Paducah Hospitality organizations have also said they support the change of allowing Sunday alcohol sales in restaurants. The restaurateurs requested that an ordinance be adopted to allow said sales. Mayor Paxton said the Board would hold a public hearing at the July 22, 2003, commission meeting for citizens to be heard if they are in favor of the selling of alcohol on Sundays in restaurants. MAIN STREET PRESENTATION Danny James, Chairman of Main Street Board, presented a budget worksheet for Main Street to the Board. He discussed the goals and plans of the restructured organization and informed the City that a new director is being hired. He requested an increase in funds of $45,000 from the City that would increase their new contract to $80,000. These funds will be used to help Main Street attain future independence from the City. MUNICIPAL ORDER MAIN STREET FUNDS TRANSFER Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER AN APPROPRIATION UP TO $45,000.00 IF NECESSARY, FROM THE COMMISSION CONTINGENCY ACCOUNT TO PADUCAH MAIN STREET INC.," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1014A; BK 5; PG 10 7 Mayor Paxton thanked the committee that is trying to come up with an alternative to boarding up the Ritz Hotel. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for June 24, 2003, be waived and that the Minutes of said meeting(s) prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). J. W. Cleary, President of NAACP, requested to speak on the issue of black on black crimes within the City. APPOINTMENTS RIVER HERITAGE MUSEUM BOARD Mayor Paxton made the following appointments and reappointments: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby make the following appointments and reappointments to the River Heritage Museum Board: I hereby appoint to said Board Col. Donald C. Askew to replace John Goodhue, whose term has expired. This term will expire June 30, 2006; and I hereby appoint Tina Hayes, whose term will expire June 30, 2005; and I hereby appoint W. W. Dyer to replace Capt. C. G. Hill, who has resigned. This term will expire June 30, 2005;and 236 JULY 8, 2003 I hereby make the following reappointments to said Board, whose terms will expire June 30, 2006: Glen Anderson Sue Clark Alex Edwards Beverly McKinley Robert Petter, Jr. Randall Blackburn John Eckstein Ronnie James David O'Neill" Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in appointing/reappointing the following individuals to the River Heritage Museum Board: Col. Donald C. Askew Tina Hayes W. W. Dyer Randall Blackburn John Eckstein Ronnie James David O'Neill Glen Anderson Sue Clark Alex Edwards Beverly McKinley Robert Petter, Jr. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PADUCAH-McCRACKEN COUNTY SENIOR CITIZENS BOARD Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Bernie Herrmann as a member of the Paducah -McCracken County Senior Citizens Board to replace George Effinger, whose term has expired. This term will expire July 1, 2006." Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners approve the action of Mayor Paxton in appointing Bernie Herrmann as a member of Paducah -McCracken County Senior Citizens Board. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PADUCAH-McCRACKEN COUNTY SENIOR CITIZENS BOARD Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Sherline Holland -Cooper as a member of the Paducah -McCracken County Senior Citizens Board, whose term has expired. This term will expire July 1, 2006." Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioner's approve the action of Mayor Paxton in reappointing Sherline Holland -Cooper as a member of Paducah -McCracken County Senior Citizens Board. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents and bids be received and filed: 1. Certificate(s) of Insurance: a) Tim & David Downs 2. Contract Between City of Paducah and Effingham Animal Health Center, Inc. For Prefabricated Membrane Covered Structure For The Sludge Storage Facility Located at 1560 N 8`' Street [$29,900] [ORD.# 2003-6=6647] 3. Service Agreement Between City of Paducah and Motorola For All City Owned Radios For FY 2003-2004 [$66,916.80] [ORD.# 2003-6-6656] 4. Deed of Conveyance Between Gail Amonett Bachuss and City of Paducah and County of McCracken, Kentucky [$132,000.00] 5. Paducah Water Works Financial Highlights For Month Ended May 31, 2003 6. Notice of Cancellation of Regularly Scheduled Meeting For Board of Commissioners For July 1, 2003 KI KI JULY 8, 2003 237 Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Montgomery offered motion, seconded by Commissioner Smith, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORDINANCES — EMERGENCY 2003 BOMB SQUAD HOMELAND SECURITY GRANT ALLOCATION Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MASTER AGREEMENT WITH THE KENTUCKY EMERGENCY MANAGEMENT AGENCY." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a master agreement with the Kentucky Emergency Management Agency to obtain a grant in the amount of $15,000.00 for a 2003 Bomb Squad Homeland Security Grant. Adopted on call of the roll, yes, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2003-7-6658; BK 29; PG 15 PURCHASE AND TRANSFER PROPERTY FROM CITY TO PADUCAH HOUSING AUTHORITY Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE RATIFYING AND APPROVING THE PURCHASE OF REAL ESTATE LOCATED AT 816 NORTH 21sT STREET AND AUTHORIZING THE TRANSFER OF SAID PROPERTY TO THE HOUSING AUTHORITY OF PADUCAH AND DIRECTING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE." This ordinance is summarized as follows: That the City of Paducah hereby ratifies and approves the purchase of real estate located at 816 North 21St Street and authorizes the transfer of said property to the Housing Authority of Paducah for consideration in the amount of $1 plus costs relating to acquisition of property, and authorizes the Mayor to execute a deed for same. Adopted on call of the roll, yes, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2003-7-6659; BK 29; PGS aD ORDINANCES — ADOPTION PADUCAH HOUSING AUTHORITY (PHA) REQUEST TO WAIVE PAYMENT IN LIEU OF TAXES Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO WAIVE THE PAYMENT IN LIEU OF TAXES (PILOT) BY THE PADUCAH MUNICIPAL HOUSING COMMISSION FOR SIX YEARS." This ordinance is summarized as follows: That the City of Paducah authorizes the Mayor to waive the Payment in Lieu of Taxes (PILOT) by the Paducah Housing Commission to the City of Paducah, Paducah Independent School System and West Kentucky Community Technical College for six years beginning FY 2003. LOST ON CALL OF THE ROLL, yea, Commissioner Coleman (1). Nays, Commissioners Guess, Montgomery, Smith and Mayor Paxton (4). Mr. Cal Ross, Paducah Housing Authority, discussed the above issue with the Board before the Mayor called for the vote. Mayor Paxton stepped out of the meeting. AMEND CH. 106-81, PENALTY & INTEREST FOR LATE PAYMENT OF THE CODE OF ORDINANCES L:.i.x.. _... A_.:_. __: r.:... ll— I: _.._ _..:_ u. 1 -:: : h:.i.. Vlla»yll lr•h _-. .. 238 JULY 8, 2003 Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 106-81(C) OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That the City of Paducah amend Sec. 106-81(c), Penalty & Interest for Late Payment of Ch. 106, Taxation, of the Code of Ordinances to allow the Finance Director to consider other evidence to substantiate timely tender on a reasonable basis. Adopted on call of the roll, yes, Commissioners Coleman, Guess, Montgomery, Smith (4). ORD. NO. 2003-7-6660; BK 29; PG Som / 311 Mayor Paxton returned to the meeting. COPS UNIVERSAL HIRING PROGRAM GRANT Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY BETWEEN THE U.S. DEPARTMENT OF JUSTICE AND THE CITY OF PADUCAH FOR A UNIVERSAL HIRING GRANT FOR THE PADUCAH POLICE DEPARTMENT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute all documents necessary with the U. S. Department of Justice for a matching Universal Hiring Grant in the amount of $225,000.00 for the hiring of three new police officers for a period of three years. The City's cash match will be in the amount of $75,000.00. Adopted on call of the roll, yes, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2003-7-6661; BK 29; PG_S Z ACCEPT BID OF STAR DISTRIBUTING FOR WASHER EXTRACTOR, DRYER TUMBLER FOR FIRE SUPPRESSION Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING Ii THE BID OF STAR DISTRIBUTING CO., INC. FOR THE PURCHASE OF WASHER/EXTRACTOR AND A DRYER TUMBLER, FUR USE BY THE FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of Star Distributing Co., Inc. in the amount of $18,219.76 for the purchase of a washer/extractor and a dryer tumbler and authorize the Mayor to execute a contract for same. Adopted on call of the roll, yes, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2003-7-6662; BK 29; PG—S�- 3 ORDINANCES — INTRODUCTION APPROVE AGREEMENT WITH KY DEPARTMENT OF HOUSING, BUILDING AND CONSTRUCTION FOR EXPANDED JURISDICTION Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE COMMONWEALTH OF KENTUCKY, DEPARTMENT OF HOUSING, BUILDINGS AND CONSTRUCTION AND THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute an agreement between the Commonwealth of Kentucky, Department of Housing, Buildings and Construction, and the City of Paducah, Kentucky, for additional plan review and inspection responsibilities within the City of Paducah. This agreement is for a term of three years; however, it may be canceled as described in KRS 198B.060. CONTRACT RENEWAL FOR PURCHSASE OF LEAFBAGS FOR 2003-2004 Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING A CONTRACT RENEWAL WITH PADUCAH WOODENWARE FOR THE PURCHASE OF LEAFBAGS, AND AUTHORIZING THE MAYOR TO EXECUTE SAME." This ordinance is summarized as follows: That the City of Paducah JULY 8, 2003 239 authorizes the Mayor to execute a contract renewal with Paducah Woodenware for 500,000 leaf bags in the amount of $42,300 for FY 2003/04. APPROVE CLOSURE OF AN UNNAMED ROADWAY ADJACENT TO TECHNOLOGY CENTER IN COMPUTER SERVICES SUBDIVISION Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF RIGHT-OF-WAY LOCATED ADJACENT TO TECHNOLOGY CENTER DRIVE." This ordinance is summarized as follows: Closing a portion of right-of-way located adjacent to Technology Center Drive, and authorizing, empowering and directing the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public way to be closed. FINAL SUBDIVISION FOR COMPUTER SERVICES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION RESPECTING THE PROPOSED SUBDIVISION OF PROPERTY OF COMPUTER SERVICES FOR PROPERTY LOCATED ADJACENT TO TECHNOLOGY CENTER DRIVE, ACCEPTING THE DEDICATION OF RIGHT-OF- WAY AND PUBLIC EASEMENTS." This ordinance is summarized as follows: Approve final report of the Paducah Planning Commission respecting the proposed subdivision of property of Computer Services for property located adjacent to Technology Center Drive, and accepting the dedication of right-of-way and public easements. In addition, the City of Paducah hereby authorizes the Mayor to subscribe a certificate of approval on the plat. APPROVE CONTRACT WITH PADUCAH HOUSING AUTHORITY FOR COMMUNITY OFFICER Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT BETWEEN THE CITY OF PADUCAH AND THE HOUSING AUTHORITY FOR HOUSING COMMUNITY OFFICER." This ordinance is summarized as follows: That the City of Paducah authorizes the Mayor to execute an agreement between the City of Paducah, Kentucky, and the Housing Authority of Paducah formally establishing the position for Housing Community Officer. CITY MANAGER REPORT • Ambassadors have put together an annual report. Last year they put in 5,134 volunteer hours to serve our community. They have 140 volunteers. • Comm. Smith bragged on city staff that participated in making the July 4h event a success. • Mayor Paxton commented that Sgt. J. P. Roberts of the Paducah Police Department does a wonderful job of coordinating police activity for the Saturday Nite After Dinner event every Saturday night during the summer. • The City Manager mentioned a thank you to the DES volunteers that also participated in making the July 4`h event successful and safe. • Calendar Items • Announced a budget workshop, July 15 at 1:00 p.m. in the Commission Chambers. COMMISSIONER CONCERNS Comm. Coleman had received a complaint regarding vacant lot in 800 block on Clark Street. Contractors that are cleaning up lots should clean up lots after mowing. Comm. Smith has had a lot of phone calls regarding a dilapidated home on Guthrie Avenue. Getting a lot of complaints about dilapidated homes in the City. PUBLIC COMMENTS Tisha Thompson, reporter for WPSD-TV, informed the City she was leaving her employment and moving. She thanked the City and its employees for their assistance in helping her to do a good job in reporting city news. I . ..ca:: i::-: I i __:r. _ 1-. _. _ , I i 1 : 1 _1 L 1 11 I L 240 JULY 8, 2003 EXECUTIVE SESSION Mayor Paxton requested an executive session and asked that Mitzi Kirkwood and Hershel Dungey, Human Resources Director attend that session. City Manager said there would be two issues personnel issue and economic development. Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board go into closed session for discussion of matters pertaining to the following topics: • Issues which might lead to the appointment, dismissal, or discipling of an employee, as permitted by KRS 61.810 (1)(g). I 13 A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading or a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). Dhomynic Lightfoot, citizen, questioned the Mayor regarding the personnel issue to be discussed in Executive Session. He inquired if there is action taken after Executive :; Session would there be time for questions or comments. Mayor Paxton'said he thought there would be time. - OPEN SESSION Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board reconvene in open session. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MUNICIPAL ORDER PERSONNEL ACTION Mayor Paxton offered motion, seconded by Commissioner Smith, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Guess, Montgomery, Smith and Mayor Paxton (4). Nays, Commissioner Coleman. During the call of the roll by the City Clerk, Mr. Lightfoot interrupted to ask a question. Commissioner Smith objected since it was during the call of the roll and said he was out of order. Mayor Paxton agreed that Mr. Lightfoot was out of order and told the Clerk to proceed with the roll call. After the call of the roll Mr. Lightfoot asked if he could ask some questions regarding the personnel issue discussed in Executive Session. Mayor said vote was over and the matter was not to be discussed. Upon motion the meeting adjourned. ADOPTED: July �A, 2003 01 Aountow A Imeek— City Clerk C�c Mayor