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Home My WebLink About09/09/03SEPTEMBER 9, 2003 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, September 9, 2003, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PRESENTATIONS: ENERGY EMPLOYEE'S COMPENSATION RESOURCE CENTER— COMPENSATION FOR SICK WORKERS FROM THE PADUCAH GASEOUS DIFFUSION PLANT — STEWART TOLAR/JEAN GROSS Mr. Gross spoke of compensation payments to individuals that have suffered from certain illnesses caused by exposure to chemicals while employed at the Department of Energy facility. The Paducah Gaseous Diffusion Plant was one of the 400 plants covered by the law Congress passed in July 2001. UNITED WAY CAMPAIGN — J. DICKE AND STAFF Ms. Janet Dicke of the Inspection Department is Co-chairman of the Paducah city-wide United Way campaign this year. She thanked the City for allowing her to participate in this endeavor and informed the Board of the upcoming kick-off that will be held at City Hall. She feels this may be one of the best years of participation. She introduced Trace Stevens, of the Parks Department, who will be the employee coordinator of the City of Paducah's employee donations and contributions for this year. Rachel Eisenga of the Parks Department will be assisting Mr. Stevens. Paducah Firefighter, Randy Suggs, w as introduced as a participant of the entertainment for the kick-off. He told what he will be performing. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for August 26 & September 2, 2003, be waived and that the Minutes of said meeting(s) prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). APPOINTMENTS PADUCAH PLANNING COMMISSION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint James W. Grisham as a member of the Paducah Planning Commission, whose term has expired. This term will expire August 31, 2007." Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in reappointing James W. Grisham as a member of the Paducah Planning Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PADUCAH AREA TRANSIT AUTHORITY Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Danny Murphy as a member of the Paducah Area Transit Authority, which term will expire June 30, 2007." !T Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Danny Murphy as a member of the Paducah Area Transit Authority. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). 270 271 SEPTEMBER 9, 2003 MOTIONS R & F DOCUMENTS & BIDS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents and bids be received and filed: DOCUMENTS: 1. Certificate of Insurance and Right of Way Bond: (a) BCD, Inc. 2. Second Addendum to Renewal Lease Agreement between City and Forest Hills l Village, Inc. (Ord. No. 2003-8-6676) 3. FY 2003 Local Law Enforcement Block Grants Program (Ord. No. 2003-8-6684) 4. 2003-2004 Pennyrile Methamphetamine Grant/Award Letter (Ord. No. 2003-8- 6683) 5. COPS Universal Hiring Award - $225,000 (Ord. No. 2003-7-6661) 6. EBC Health Insurance Master Plan Document Amendments #10 and #11 (M.O. Nos. 1020 and 1021) 7. Edwin J. Paxton Park Golf Course Financial Statements for Year Ended December 31, 2002 8. McCracken County Public Library Financial Statements for Year Ended June 30, 2003 9. Paducah Water Works Financial Highlights for Periods Ended July 31, 2003 BIDS: PUBLIC WORKS DEPT. 6 CUBIC YARD SIDE LOADING REFUSE BODY & CHASSIS 1. Hooper Machinery 2. Stringfellow 3. Municipal Equipment ENGINEERING DEPT. 1�131 DIGITAL PARCEL LINE CREATION/CONVERSION PROJECT 1. Wiser Company 2. GRW Aerial Surveys, Inc. 3. L. I. Smith & Assoc. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Montgomery offered motion, seconded by Commissioner Smith, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ADOPT TABLE 2, NON -CIVIL SERVICE, POLICE AND FIRE PAY & CLASSIFICATION SCHEDULE Commissioner Smith offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING TABLES 1 AND 2, j CLASSIFICATIONS/PAY SCHEDULE FOR CIVIL SERVICE, NON -CIVIL SERVICE AND POLICE AND FIRE, AND TABLE 3, GRADE, CLASSIFICATION AND SALARY RANGE FOR CITY OF PADUCAH EMPLOYEES," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1023; BK 5; PG 3 ❖ Mayor Paxton left the meeting at this time. 272 SEPTEMBER 9, 2003 ORDINANCES — ADOPTION FLEXBEN CORPORATION FEE SCHEDULE Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE DOCUMENTS BETWEEN THE CITY OF PADUCAH AND FLEXBEN CORPORATION." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute documents between the City of Paducah and F1exBen Corporation to renew the current Fee Schedule for providing administrative and communication services for the City's flexible spending account. This is for the plan year beginning July 1, 2003 and ending December 31, 2003. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery and Smith (4). ORD. NO. 2003-9-6691; BK 29; PG ,_5_�� PURCHASE REAR -LOADER Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF DUCKETT TRUCK CENTER, INC., FOR SALE TO THE CITY OF ONE REAR -LOADING REFUSE BODY AND CHASSIS FOR USE BY THE SOLID WASTE DIVISION/PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: The City of Paducah accepts the bid of Duckett Truck Center, Inc., in the amount of $106,013.00, for sale to the City of one rear -loading refuse body and chassis, for use by the Solid Waste Division/Public Works Department and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery and Smith (4). ORD. NO. 2003-9-6692; BK 29; PG �( 3 j PURCHASE DUMP TRUCK Commissioner Montgomery offered motion, seconded by Commissioner Smith that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF PADUCAH FORD FOR SALE TO THE CITY OF ONE DUMP BODY AND CHASSIS FOR USE BY THE PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Paducah Ford in the amount of $56,232.00, for sale to the City of one dump body and chassis, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and Smith (4). ORD. NO. 2003-9-6693; BK 29; PG .� PURCHASE FRONT -LOADER Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF McBRIDE MACK TRUCK SALES, FOR SALE TO THE CITY OF ONE . FRONT -LOADING REFUSE BODY AND CHASSIS FOR USE BY THE SOLID WASTE DIVISION/PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of McBride Mack Truck Sales in the amount of $161,815.00, for sale to the City of one front -loading refuse body and chassis, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioner Coleman, Guess, Montgomery, and Smith (4). ORD. NO. 2003-9-6694; BK 29; PG _f45 ORDINANCES — INTRODUCTION CONTRACT WITH GRW FOR GIS: PARCEL DATA LAYER Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH GRW AERIAL SURVEYS, INC. FOR PROFESSIONAL SERVICES TO CREATE A DIGITAL PARCEL DATA LAYER FOR THE GEOGRAPHIC 273 SEPTEMBER 9, 2003 INFORMATION SYSTEM (GIS)." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with GRW Aerial Surveys, Inc., in the amount of $182,000.00, to provide professional services to create a digital parcel data layer for GIS. 2004 KY URBAN AND COMMUNITY FORESTRY GRANT AWARD Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY RELATING THERETO WITH THE KENTUCKY DEPARTMENT OF FORESTRY FOR A 2004 URBAN AND COMMUNITY FORESTRY GRANT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute all documents necessary relating thereto with the Kentucky Department of Forestry to obtain a matching reimbursement grant in the amount of $5,500.00 for an Urban and Community Forestry Grant. The City will provide matching funds in the amount of $5,500, for this project. PURCHASE MINI -PACKER FOR SOLID WASTE Commissioner Montgomery offered motion, seconded by Commissioner Smith, that that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MUNICIPAL EQUIPMENT, INC., FOR SALE TO THE CITY OF ONE 6 CUBIC YARD SIDE -LOADING REFUSE BODY AND CHASSIS FOR USE BY THE SOLID WASTE DIVISION/PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Municipal Equipment, Inc., in the amount of $63,900.00, for sale to the City of one 6 cubic yard side -loading refuse body and chassis, for use by the Solid Waste Division/ Public Works Department, and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT ❖ National League of Cities' Conference will be held in Nashville, Tennessee from December 9 —13, 2003. ❖ Calendar Items ❖ Market House Renovations — Money was set aside last year for renovations. Issue is heating/air conditioning system repairs. All city leases do not say the same thing. In the past practice has been to not pay for heating/air work. Mr. Zumwalt said a memo had been sent to them previously and requested that they please review it and get back to him with any questions. ❖ Fill Vacancy Review — Request was made by the City Manager to fill the following vacant positions in the Public Works Department: 2 Collectors, Supervisor, Maintenance Specialist and ROW Maintenance Person. Commissioner Montgomery thinks the Board needs to discuss property leases. That if possible all leases should be consistent. Should be concerned with what the City can afford to do for maintenance issues, what should renter be responsible for, etc. MOTION Commissioner Smith offered motion, seconded by Commissioner Coleman, that the Board of Commissioners authorize the vacant positions for 2 Collectors, Supervisor, Maintenance Specialist and ROW Maintenance Person, in the Public Works Department be filled. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, and Smith (4). ID H11 SEPTEMBER 9, 2003 274 COMMISSIONER CONCERNS Commissioner Coleman reported he had attended the National Leagues of Cities' Energy Environment & Natural Resources Committee conference in St. Petersburg, Florida, of which he serves. The Committee's recommendation will be included in a report that will be presented at the National League of Cities' Conference. Upon motion the meeting adjourned. ADOPTED: September 2003 City Clerk /Mayor Pro - /