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Home My WebLink About09/23/03SEPTEMBER 23, 2003 277 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, September 23, 2003, Mayor Pro Tem Montgomery presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). Mayor Paxton was absent (1). MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for September 9 & September 16, 2003, be waived and that the Minutes of said meeting(s) prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). APPOINTMENTS PADUCAH-MCCRACKEN COUNTY RIVERPORT AUTHORITY Commissioner Guess made the following appointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners appoint Dave Hutcheson to replace Pat Cvengros to the Paducah -McCracken County Riverport Authority, which term will expire September 26, 2007." Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in appointing Dave Hutcheson to the Paducah -McCracken County Riverport Authority. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). PADUCAH PLANNING COMMISSION Commissioner Smith made the following appointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint Lorraine Schramke as a member of the Paducah Planning Commission, whose term has expired. This term will expire August 31, 2007." Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Lorraine Schramke as a member of the Paducah Planning Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). BOARD OF ADJUSTMENT Commissioner Coleman made the following appointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners appoint John Shadle and reappoint Tom Emerson as members of the Board of Adjustment. These terms will expire August 31, 2007." Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in appointing John Shadle and reappointing Tom Emerson as members of the Board of Adjustment. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). PADUCAH HUMAN RIGHTS COMMISSION Commissioner Guess made the following appointment: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners appoint Pastor Joshua Hale to replace Charlie Simpson, whose term has expired, as a member of the Paducah Human Rights Commission; and WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners reappoint Betty Polashock and Bernice Belt as members of the Paducah Human Rights Commission. These terms will expire July 24, 2006." Commissioner Coleman offered motion, seconded by Commissioner Smith, that the Board of Commissioners approve the action of Mayor Paxton in appointing Pastor Joshua 278 SEPTEMBER 23, 2003 Hale and reappointing Betty Polashock and Bernice Belt as members of the Paducah Human Rights Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). MOTIONS Commissioner Smith offered motion, seconded by Commissioner Guess, that the following documents and bids be received and filed: DOCUMENTS: 1. Certificate of Insurance: (a) A & K Construction, Inc. (b) Embry Enterprises, Inc. 2. Right of Way Bond: (a) William Thomas Jr. dba Thomas Concrete 3. Purchase of 11 Crown Victorias for use in the Paducah Police Department in the amount of $239,613.00 from Paducah Ford (Ord. No. 2003-8-6675) 4. F1exBen Corporation Renewal Fee Schedule (Ord. No. 2003-9-6691) 5. Agreement with Commonwealth of Kentucky Transportation Cabinet Department of Highways for Pecan Drive/Buckner Lane Extension Project Bridge Construction (Ord. No. 2003-8-6672) 6. Contract for Services with Paducah Concert Band Effective July 1, 2003 until June 30, 2004 7. Agreement with Florence & Hutcheson, Inc. for Pecan Drive Engineering Service Contract Amendment No. 1 (Ord. No. 2003-8-6685) 8. Deed for Purchase of Property Located at 5075 Buckner Lane (Ord. No. 2003-8- 6689) 9. City of Paducah Annual Budget Fiscal Year 2003-2004 BIDS: ENGINEERING DEPT. PECAN DRIVE/BUCKNER LANE EXTENSION PROJECT 1. H & G Construction Co. 2. Salsman Bros. Inc. 3. Hayden Bridge Company, Inc. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Coleman offered motion, seconded by Commissioner Guess, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). ORDINANCES — EMERGENCY TRANSPORTATION ENHANCEMENT CONTRACT AMENDMENT Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AMENDMENT TO AGREEMENT FOR A MATCHING GRANT FROM THE KENTUCKY TRANSPORTATION CABINET FOR STREETSCAPE PHASE III." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute an Amendment to Agreement for- a -matching grant from the Kentucky Transportation Cabinet for Streetscape Phase III for an increase in the amount of $300,000 to a total grant in the amount of $600,000. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). ORD. NO. 2003-9-6695; BK 29; PG 279 SEPTEMBER 23, 2003 POWELL STREET EMERGENCY CROSS DRAIN REPAIR Commissioner Smith offered motion, seconded by Commissioner. Guess, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE CITY OF PADUCAH TO ACCEPT FUNDS FROM THE KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF RURAL AND MUNICIPAL AID FOR THE POWELL STREET EMERGENCY CROSS DRAIN REPAIR." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to accept funds in the amount of $30,000, from the Kentucky Transportation Cabinet, Division of Rural and Municipal Aid, for the Powell h Street Emergency Cross Drain Repair. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). ORD. NO. 2003-9-6696; BK 29; PG lc6z ORDINANCES — ADOPTION CONTRACT WITH GRW FOR GIS PARCEL DATA LAYER Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH GRW AERIAL SURVEYS, INC. FOR PROFESSIONAL SERVICES TO CREATE A DIGITAL PARCEL DATA LAYER FOR THE GEOGRAPHIC INFORMATION SYSTEM (GIS)." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with GRW Aerial Surveys, Inc., in the amount of $182,000.00, to provide professional services to create a digital parcel data layer for GIS. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). ORD. NO. 2003-9-6697; BK 29; PGS M,, 2004 KY URBAN AND COMMUNITY FORESTRY GRANT AWARD ; I � Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY RELATING THERETO WITH THE KENTUCKY DEPARTMENT OF FORESTRY FOR A 2004 URBAN AND COMMUNITY FORESTRY GRANT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute all documents necessary relating thereto with the Kentucky Department of Forestry to obtain a matching reimbursement grant in the amount of $5,500.00 for an Urban and Community Forestry Grant. The City will provide matching funds in the amount of $5,500, for this project. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). ORD. NO. 2003-9-6698; BK 29; PG PURCHASE MINI -PACKER FOR SOLID WASTE Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MUNICIPAL EQUIPMENT, INC., FOR SALE TO THE CITY OF ONE 6 CUBIC YARD SIDE -LOADING REFUSE BODY AND CHASSIS FOR USE BY THE SOLID WASTE DIVISION/PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is p summarized as follows: The City of Paducah accepts the bid of Municipal Equipment, Inc., in the amount of $63,900.00, for sale to the City of one 6 cubic yard side -loading refuse body and chassis, for use by the Solid Waste Division/ Public Works Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Smith and Mayor Pro Tem Montgomery (4). ORD. NO. 2003-9-6699; BK 29; PG .s 76 ORDINANCES — INTRODUCTION FY2004 PROPERTY TAX LEVIES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE FIXING 280 SEPTEMBER 23, 2003 THE LEVIES AND RATES OF TAXATION ON ALL PROPERTY IN THE CITY OF PADUCAH, KENTUCKY, SUBJECT TO TAXATION FOR MUNICIPAL PURPOSES AND FOR SCHOOL PURPOSES FOR THE PERIOD FROM JULY 1, 2003, THROUGH JUNE 30, 2004, WITH THE PURPOSES OF SAID TAXES HEREUNDER DEF]NED". ' a9'e_ General Fund of the City Real Property Personal Property School Purposes Paducah Junior College Real Estate Personal Property RATE PER $100.00 $0.300 $0.390 $0.021 $0.021 The City of Paducah shall collect the following taxes for the Board of Education: Paducah Independent School District Real Property $0.617 Personal Property $0.617 Inventory $0.617 Total Tax Rate per $100 - real property $0.938 Total Tax Rate per $100 - personal property $1.028 Total Tax Rate per $100 — inventory $0.617 Property taxes levied herein shall be due and payable in the following manner: In the case of tax bills which reflect an amount due of less than One Hundred and Fifty Dollars ($150.00), the payment shall be due on November 1, 2003, and shall be payable without penalty and interest until November 30, 2003. In the case of all other tax bills, payment shall be in accordance with the following provisions: ■ The first half payment shall be due on November 1, 2003, and shall be payable without penalty and interest until November 30, 2003. ■ The second half payment shall be due on February 1, 2004, and shall be payable without penalty and interest until February 29, 2004. BUDGET — FUND BALANCE SUPPLEMENTAL APPROPRIATION 2003-2004 Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NUMBER 2003-6-6657 ENTITLED, `AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2003, THROUGH JUNE 30, 2004, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT."' This ordinance is summarized as follows: Amending Ordinance No. 2003-6-.6657, to reflect a supplemental appropriation in the amount of $1.2M and increasing the General Fund's revenues and resources for fiscal year beginning July 1, 2003, and ending June 30, 2004. BUCKNER BRIDGES CONTRACT Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF H & G CONSTRUCTION, INC., FOR THE PECAN DRIVE/BUCKNER LANE BRIDGE CONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of H & G Construction, Inc., in the amount of $883,956.10 for construction of the related bridges over Perkins Creek and Crooked Creek for the Pecan Drive/Buckner Lane Bridge Construction Project, and authorizing the Mayor to execute a contract for same. C) SEPTEMBER 23, 2003 PURCHASE OF RECWARE SOFTWARE FOR PARKS DEPT. Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF RECREATION SOFTWARE FROM VERMONT SYSTEMS, INC., FOR PARKS SERVICES DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This 281 ordinance is summarized as follows: The City of Paducah hereby directs the Finance Director to pay Vermont Systems, Inc., the sum of $18,270, for the purchase of recreation software, hardware and training for the Parks Services Department, and authorizes the T, Mayor to execute a contract for same. ACCEPT JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY RELATING THERETO WITH THE KENTUCKY DEPARTMENT OF JUVENILE JUSTICE FOR A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute all documents necessary relating thereto with the Kentucky Department of Juvenile Justice to obtain a matching grant in the amount of $6,920.00 for a Juvenile Accountability Incentive Block Grant. The McCracken County Fiscal Court will provide matching funds in the amount of $769.00, for this project. CONTRACT FOR SERVICES WITH MCCRACKEN COUNTY FISCAL COURT FOR JUVENILE BLOCK GRANT Commissioner Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES WITH MC CRACKEN COUNTY FISCAL COURT FOR SPECIFIC SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with McCracken County Fiscal Court in the amount of $6,920.00 for a community service program for juvenile offenders. This contract shall expire August 31, 2004. Upon motion the meeting adjourned. ADOPTED: October —L4-, 2003 J�Gr/l PI City Clerk