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Home My WebLink About10/14/03OCTOBER 14, 2003 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, October 14, 2003, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Montgomery, and Mayor Paxton (3). Commissioner Guess and Smith were absent (1). AGENDA ADDITIONS/DELETIONS The City Manager informed the Board that an additional municipal order will be added to the agenda for a budget transfer for economic development. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the reading of the Minutes for September 23 & October 7, 2003, be waived and that the Minutes of said meeting(s) prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). APPOINTMENTS PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Buz Smith as a member of the Paducah - McCracken County Joint Sewer Agency. This term will expire June 30, 2005." Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Buz Smith as a member of the Paducah -McCracken County Joint Sewer Agency. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Harold Coleman as a member of the Paducah -McCracken County Convention Center Corporation, whose term has expired. This term will expire September 27, 2006." Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Harold Coleman as a member of the Paducah -McCracken County Convention Center Corporation. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). MOTIONS R & F DOCUMENTS & BIDS Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the following documents and bids be received and filed: DOCUMENTS: 1. Certificate of Insurance: (a) Smiley's Contractor (b) Thomas Concrete dba Will Thomas 2. Contracts: a. Municipal Equipment, Inc. for Side -Loading Refuse Body and Chassis in the amount of $63,990.00 (Ord. No. 2003-9-6699) b. McBride Mack Truck Sales for Front -Loading Refuse Body and Chassis in the amount of $161,815.00 (Ord. No. 2003-9-6694) c. Duckett Truck Center, Inc. for Rear -Loading Refuse Body and Chassis in the amount of $106,013.00 (Ord. No. 2003-9-6692) 283-1 283-2 OCTOBER 14, 2003 3. Agreement for Professional Services with GRW Aerial Surveys, Inc. for Professional Services to Create a Digital Parcel Data Layer for the Geographic Information System (GIS) (Ord. No. 2003-9-6697) 4. Agreement with Susan and Pat Lamb and Nancy and Richard Kirschner for Acquisition of a Portion of Property Located at 402 South 3rd Street (Ord. No. 2002-12-6598) 5. Quitclaim Deeds for Computer Services and Impact Hotels, LLC for Property from Closing of a Portion of Right -Of -Way Located Adjacent to Technology Center Drive (Ord. No. 2003-7-6666) 6. Paducah Water Works Financial Highlights for Period Ending August 31, 2003 7. Paducah Water Works Financial Report for Fiscal Year Ending June 30, 2003 BIDS: PADUCAH PARKS DEPT. PADUCAH PARKS PHASE 1— BLACKBURN, BOB NOBLE & KOLB PARKS 1. Crouch Building Associates, Inc. 2. Wilkins Construction Company, Inc. PUBLIC WORKS DEPT. REPLACEMENT TRUCK MOUNTED CATCH BASIN CLEANER & CHASSIS 1. Jack Doheny 2. Stringfellow, Inc. 3. Duckett Truck Center HUMAN RESOURCES DEPT. PAY & CLAISSIFICATION STUDY 1. Springsted 2. Nonprofit Partners 3. MGT of America 4. Fox Lawson & Associates 5. Hendricks & Associates 6. Public Sector Personnel Consultants 7. Mercer Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). APPROVE APPLICATION FOR CITY'S DESIGNATION AS A PRESERVE AMERICA COMMUNITY Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER DECLARING THE CITY'S INTENT TO PARTICIPATE IN THE PROCESS OF SEEKING DESIGNATION AS A PRESERVE AMERICA COMMUNITY FOR 2003-2004," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). M.O. #1024; BK 5; PG 7--r- AMEND FLEXIBLE BENEFITS PLAN Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING AN AMENDMENT TO THE CITY OF PADUCAH'S FLEXIBLE BENEFITS MASTER PLAN FOR ALL PARTICIPANTS IN THE FLEXIBLE BENEFITS PLAN," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). M.O. #1025; BK 5; PG —tom OCTOBER 14, 2003 283-3 TRANSFER FUNDS TO GPEDC Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE FINANCE DIRECTOR TO TRANSFER $30,000.00 FROM THE COMMISSION CONTINGENCY ACCOUNT TO THE GREATER PADUCAH ECONOMIC DEVELOPMENT COUNCIL FOR AN ECONOMIC DEVELOPMENT PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). M.O. #1026; BK 5; PG IfL PROCLAMATION Mayor Paxton presented a proclamation to Gary Kitchin, Director of PATS, declaring October 16, 2003, as "Communities in Motion Day". ORDINANCE - EMERGENCY PURCHASE PUMPER TRUCK Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF A PUMP TRUCK FOR USE IN THE PUBLIC WORKS DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accept the bid of Stringfellow, Inc., in the amount of $174,693.00, for a 2004 Sterling LT7500 pump truck for use in the Public Works Department, and authorize the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). ORD. #2003-10-6701; BK 29; PG—=-5 � ORDINANCES - ADOPTION BUDGET - FUND BALANCE SUPPLEMENTAL APPROPRIATION 2003-2004 Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NUMBER 2003-6-6657 ENTITLED, `AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2003, THROUGH JUNE 30, 2004, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT."' This ordinance is summarized as follows: Amending Ordinance No. 2003-6-6657, to reflect a supplemental appropriation in the amount of $1.2M and increasing the General Fund's revenues and resources for fiscal year beginning July 1, 2003, and ending June 30, 2004. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). ORD. #2003-10-6702; BK 29; PGa � BUCKNER BRIDGES CONTRACT Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF H & G CONSTRUCTION, INC., FOR THE PECAN DRIVE/BUCKNER LANE BRIDGE CONSTRUCTION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This c ordinance is summarized as follows: That the City of Paducah accepts the bid of H & G I� Construction, Inc., in the amount of $883,956.10 for construction of the related bridges over Perkins Creek and Crooked Creek for the Pecan Drive/Buckner Lane Bridge Construction Project, and authorizing the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). ORD. #2003-10-6703; BK 29; PG -EZ-,p PURCHASE OF RECWARE SOFTWARE FOR PARKS DEPT. Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF RECREATION SOFTWARE FROM I 283-4 OCTOBER 14, 2003 VERMONT SYSTEMS, INC., FOR PARKS SERVICES DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah hereby directs the Finance Director to pay Vermont Systems, Inc., the sum of $18,270, for the purchase of recreation software, hardware and training for the Parks Services Department, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). ORD. #2003-10-6704; BK 29; PQ—��7 ACCEPT JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT 1 Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY RELATING THERETO WITH THE KENTUCKY DEPARTMENT OF JUVENILE JUSTICE FOR A JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute all documents necessary relating thereto with the Kentucky Department of Juvenile Justice to obtain a matching grant in the amount of $6,920.00 for a Juvenile Accountability Incentive Block Grant. The McCracken County Fiscal Court will provide matching funds in the amount of $769.00, for this project. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). ORD. #2003-10-6705; BK 29; PG CONTRACT FOR SERVICES WITH MCCRACKEN COUNTY FISCAL COURT FOR JUVENILE BLOCK GRANT Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR SERVICES WITH MCCRACKEN COUNTY FISCAL COURT FOR SPECIFIC I SERVICES." This ordinance is summarized as follows: That the Mayor is hereby d' authorized and directed to execute a contract with McCracken County Fiscal Court in the amount of $6,920.00 for a community service program for juvenile offenders. This contract shall expire August 31, 2004. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). ORD. #2003-10-6706; BK 29; PG !!5 CITY/COUNTY PURCHASE OF PROPERTY FOR AIRPORT EXPANSION Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING AUTHORITY TO THE MAYOR TO EXECUTE ON BEHALF OF THE CITY DOCUMENTS NECESSARY FOR ACQUISTION OF PROPERTY LOCATED ADJACENT TO THE EAST SIDE OF FISHER ROAD APPROXIMATELY 950 FEET NORTH OF INTERSECTION OF FISHER ROAD AND OLD HINKT_.EVILLE ROAD FOR FURTHER AVIATION DEVELOPMENT OF BARKLEY REGIONAL AIRPORT." This ordinance is summarized as follows: That the Mayor, on behalf of the City of Paducah, Kentucky, is hereby authorized to execute a Contract for Sale of Real Estate and a General Warranty Deed and any other documents necessary for the purchase of property located adjacent to the east side of Fisher Road approximately 950 feet north of intersection of Fisher Road and Old Hinkleville Road for further aviation development of Barkley Regional Airport, for and in consideration of $75,000.00, revenue generated by aforesaid airport. Adopted on call of the roll, yeas, Commissioners Coleman, Montgomery, and Mayor Paxton (3). ORD. #2003-10-6707; BK 29; PG ORDINANCES – INTRODUCTION APPROVE CONTRACT FOR PAY & CLASSIFICATION STUDY Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN OCTOBER 14, 2003 283-5 ENGAGEMENT LETTER FOR A PAY AND CLASSIFICATION STUDY FOR EMPLOYEES OF THE CITY OF PADUCAH." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute an Engagement Letter between Mercer Human Resource Consulting and the City of Paducah in an amount not to exceed $48,000.00 plus travel expenses, to conduct a pay and classification study for employees of the City of Paducah. ACCEPT BID FOR PARK BOND PROJECTS AT KOLB, BLACKBURN, AND NOBLE PARKS Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF WILKINS CONSTRUCTION COMPANY, INC., FOR CONSTRUCTION OF PADUCAH PARKS PHASE I PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Wilkins Construction Company, Inc., in the amount of $772,457.00 for construction of Paducah Parks Phase I Project, and authorize the Mayor to execute a contract for same. ACCEPT PROPERTY LOCATED AT 1500 NORTH 8TH STREET Commissioner Coleman offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING A GIFT OF REAL PROPERTY LOCATED AT 1500 NORTH 8TH STREET AND AUTHORIZE THE MAYOR TO EXECUTE A DEED AND ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of Paducah hereby accepts a gift of real estate from DL Holdings, LLC, of a tract of real property located at 1500 North 8h Street and hereby authorizes the Mayor to execute a deed and all necessary documents to complete said transfer. AGREEMENT WITH NEWCOMB OIL TO EXCHANGE PROPERTY AT 3199 AND 3195 JACKSON STREET l Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AGREEMENT AND OTHER RELATED DOCUMENTS TO EXCHANGE REAL PRPERTY BETWEEN THE CITY OF PADUCAH AND NEWCOMB OIL COMPANY, LLC." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute an Agreement to Exchange Real Property and other related documents between the City of Paducah and Newcomb Oil Company, LLC, to facilitate the exchange of the City's real property located at 3195 and 3189 Jackson Street for a portion of real property located at 3199 Jackson Street owned by Newcomb Oil Company. CITY MANAGER REPORT. • Calendar Report The City Manager requested that the Board dispense with the rule for military leave for Steve Kyle, Fire Marshal, for this year. The City Manager requested an Executive Session for economic development. The Mayor postponed the Executive Session until all members are present. MOTION Commissioner Montgomery offered motion, seconded by Commissioner Coleman, that the Board of Commissioners dispend with the rule and allow the Fire Marshal to take two summer camp allotments for 2003 and 2004 to all be taken in 2003. Adopted on call of the roll, yeas, Commissioners Montgomery, Coleman and Mayor Paxton (3). Upon motion the meeting adjourned. ADOPTED: October , 2003 Awmano ZT (La, City Clerk Mayor