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Home My WebLink About05-27-2014420 MAY 27, 2014 At a Called Meeting of the Board of Commissioners, held on Tuesday, May 27, 2014, at 4:00 p.m., at the Julian Carroll Convention Center in the Kennedy Room, located at 415 Park Avenue, Paducah, Kentucky, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler. (5) BUDGET WORKSHOP The City Manager held a budget workshop with the Mayor, Commissioners and directors to discuss the upcoming FY2015 budget. FOR MORE DETAILS OF THE ABOVE WORKSHOP ITEM, PLEASE REVIEW THE EXCERPT FROM THE CITY COMMISSION HIGHLIGHTS PREPARED BY PAM SPENCER, PUBLIC INFORMATION OFFICER. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Minutes for the May 13, 2014 and May 20, 2014 City Commission meetings be waived and that the Minute of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). APPOINTMENT TREE ADVISORY BOARD Mayor Kaler made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Brian Thomasson as a member of the Tree Advisory Board to replace Jimmy Langston due to his retirement from Paducah Power Systems." Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners approve the action of Mayor Kaler in appointing Brian Thomasson as a member of the Tree Advisory Board. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MOTIONS R & F DOCUMENTS Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the following documents and bids be received and filed: DOCUMENTS 1. Certificate of Liability Insurance for Youngblood Excavating and Contracting, LLC 2. Deed of Conveyance for 3346 Olivet Church Road for the Olivet Church Road Improvement Project (MO# 1771) 3. Agreement for Services with Speck & Associates for consulting services (Executed by the City Manager) 4. Paducah City Hall Evaluation of Structure by Bacon Farmer Workman Engineering & Testing, Inc. (Marcum Engineering) BIDS FOR ENGINEERING -PUBLIC WORKS DEPARTMENT NOBLE PARK LAKE - BANK STABLIZATION PROJECT 1. YEC, Inc.* 2. Wilkins Construction Co., Inc. 3. Dale Bearden Construction, Inc. 4. Harold Coffey Construction, Inc. *denotes winning bid Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). MUNICIPAL ORDERS PERSONNEL ACTIONS Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners of the City of Paducah order that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES — INTRODUCTION AUTHORIZE CONTRACT FOR NOBLE PARK LAKE BANK STABILIZATION PROJECT Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE METAL BASE BID AND ALTERNATE BID OF YEC, INC., FOR THE NOBLE PARK LAKE BANK STABILIZATION PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the Metal Base Bid and Alternate Bid of YEC, Inc., in the amount of $192,414.00, for Noble Park Lake Bank Stabilization Project, and authorizes the Mayor to execute a contract for same. ZONE CHANGE FOR 3025 OLIVET CHURCH RD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTY LOCATED AT 3025 OLIVET CHURCH ROAD, AND AMENDING THE PADUCAH ZONING ORDINANCE SO AS TO EFFECT SUCH REZONING." This ordinance is summarized as follows: Rezone property located at 3025 Olivet Church Road, from R-1 to Highway Business District (HBD), and amending the Paducah Zoning Ordinance to effect such rezoning. FINAL ANNEXATION FOR 3025 OLIVET CHURCH ROAD Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE EXTENDING THE BOUNDARY OF THE CITY OF PADUCAH, KENTUCKY, BY FINALIZING THE ANNEXATION OF CERTAIN PROPERTY LYING ADJACENT TO THE CORPORATE LIMITS OF THE CITY OF PADUCAH, AND DEFINING ACCURATELY THE BOUNDARY OF SAID PROPERTY TO BE 421 INCLUDED WITHIN THE SAID CORPORATE LIMITS." This ordinance is summarized as follows: Approving final annexation of a tract of property contiguous to the present city limits, located at 3025 Olivet Church Road, containing 4.946 acres. CHANGE ORDER #1 WITH A & K CONSTRUCTION FOR CONSTRUCTION OF THE TELETECH BUILDING Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 FOR A REDUCTION IN THE TOTAL CONTRACT PRICE WITH A & K CONSTRUCTION, INC. FOR CONSTRUCTION OF THE TELETECH CALL CENTER." This ordinance is summarized as follows: The Mayor is hereby authorized to execute Change Order No. 1 for a decrease in the amount of $41,275.00 with A & K Construction, Inc., for changes associated with the exterior drive and parking areas, causing the final contract price to be reduced to $3,254,725.00. MAYOR & COMMISSIONER COMMENTS There were not any Mayor or Commissioner comments. PUBLIC COMMENTS There were no public comments. Upon motion the meeting adjourned. ADOPTED: June 10, 2014 4'29�, City Clerk Excerpt from City Commission Highlights, prepared by Public Information Officer Pam Spencer "Budget Workshop City Manager Jeff Pederson opened the Budget Workshop meeting held with the Mayor and Commissioners and Directors by thanking them for their work to compile this budget proposal for Fiscal Year 2015. The first reading of the budget ordinance is set for June 10. Pederson says that even though the General Fund revenue has not returned to pre -recession growth, the City is seeing a small reversal in the negative annual trend revenue. Revenues for this upcoming fiscal year, which starts July 1, are projected at $32.07 million, a growth of about 3.6%. Pederson says, "Revenues have exceeded budgetary projections." In the past several years, Directors have been told to keep their budgets flat. For Fiscal Year 2015, each department was allowed up to a 2% budgetary increase. Pederson also said that the City's policy of keeping 8% in operating reserves is proposed to increase to a 10% operating reserve. Pederson says, 'The General Fund has improved such that the reserve policy can change. You ought to be pleased that it is possible and that the Finance Department is recommending a change from 8 to 10 percent." Also for Fiscal Year 2015, there is a reserve balance totaling nearly $1.1 million that will be used for one-time expenditures including an upgrade to the City's software system. Finance Director Jonathan Perkins says, "This is the first time in years we've had a little bit of flexibility. The budget process has been a lot more enjoyable." After reviewing the draft of the city manager's budget letter, the first section of the budget document, Pederson then asked each director to provide an overview of any budgetary changes, new initiatives, or program changes in their budgets. These items are highlighted in the budget narratives that precede each department and division in the budget book. This year, the budget narratives have been expanded and strengthened to include more information to improve the readability of the budget. The group also reviewed the proposed items to be funded by the Investment Fund which is funded by the % cent payroll tax dedicated to economic development, community development, and capital/infrastructure improvements. A lengthy discussion was held regarding the rehabilitation of the locomotive adjacent to the floodwall and the Carson Center."