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Home My WebLink About08/24/04432 AUGUST 24, 2004 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, August 24, 2004, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PRESENTATIONS CLAN MCNAUGHTON & HIGHLANDS FESTIVAL Mary Hammond, Director of Tourism, presented a plaque to the City making it an honorary member of the Clan McNaughton Association Worldwide. She reminded everyone that the Highlands Festival would be at Carson Park on September 11. Mayor asked for an update on the marketing plan. Ms. Hammond said that Tourism is on their second round of research for a "branding" for Paducah -McCracken County. A recruiter is set up to test proposed theme lines for potential customers. Results will be shared with steering committee the first part of September. This project is a result of trying to market the City in every way possible. POLICE DEPARTMENT ACCREDITATION Police Chief Bratton announced the Paducah Police Department has achieved their long- term goal of many years of work to attain accreditation. This accreditation will be for 5 years. This will help reduce the premium for liability insurance for the Police Department. Mayor Paxton challenged the Fire Department to attain accreditation. He asked the Fire Chief to come once a month or once a quarter to report their progress. FLOODWALL CLEAN/PAINT RECOGNITION Rick Murphy, City Engineer, recognized the Floodwall maintenance crew that does a year round job of maintaining 12%Z miles of floodwall within the city limits. Mr. Gary Thompson, Floodwall Superintendent, and Floodwall maintenance operators Wayne Ryan, Mark Monroe, Greg Taylor and absent was Terry Vaughn were introduced as the crew. He complimented them for their hard work in cleaning and painting portions within the area from Clark Street to Jefferson Street. This makes it more attractive and preserves the concrete. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for August 10 & August 17, 2004, be waived and that the Minutes of said meetings prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). APPOINTMENT CIVIC BEAUTIFICATION BOARD Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Ann Webb to the Civic Beautification Board to replace Gail Ridgeway who has resigned. This term will expire July 1, 2006." Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in appointing Ann Webb to the Civic Beautification Board. �.' Adopted on call of the e roll, .yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) Ray Black & Son, Inc. (b) Embry Enterprises, Inc 433 AUGUST 24, 2004 2. Contracts/Agreements: (a) West Kentucky Workforce Investment Operations Contract for the City's Level I Youth Program (2004-5-6816) (b) Ward Diesel Filter Systems for No Smoke Exhaust Removal/Exhaust Extraction Systems (2004-7-6841) (c) Purchase Partners for Progress for FY2005 (2004-7-6842) (d) Paducah Ford Inc. for Purchase of Police Interceptor Vehicles (2004-7- 6835) (e) Contract, Lease and Option with McCracken County & IDA for Building & Property located at 5400 Commerce Drive for Infiniti Media (2004-5- 6795) (f) Earnest C. Via for Employment as Public Works Director (2004-8-6851) (g) Amendment to Lease Agreement between Paducah -McCracken County Convention Center Corporation and IODP, LLC for Expo Center (h) Kemper CPA Group - audit services for Electric Plant Board for FY2004 3.. Deeds: (a) Paducah -McCracken County Joint Sewer Agency -1500 North 8' Street (M.O. 1084) (b) Charles & Carolyn Simpson and David & Sudie Curtis - 310 South 3rd Street (2004-4-6793) BIDS PUBLIC WORKS/FLEET MAINTENANCE ARTICULATED BOOM MOWER 1. Hartland 2. CMI Equipment Sales ENGINEERING DEPARTMENT BITUMINOUS CONCRETE 1. Jim Smith Contracting Co., Inc. BITUMINOUS COLD -MIX 1. Jim Smith Contracting Co., LLC CONCRETE 1. Federal Materials Co., Inc. 2. Kotter Ready Mix LIMESTONE 1. Martin Marietta Aggregates — Three Rivers Quarry, Smithland, KY 2. Martin Marietta Aggregates — Paducah Yard, Paducah, KY 3. Vulcan Materials Company SALT 1. North American Salt Co. 2. Morton Salt Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Montgomery offered motion, seconded by Commissioner Smith, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). AMEND TABLES 1 & 2 CLASSIFICATIONS/PAY SCHEDULE CIVIL SERVICE/NON-CIVIL SERVICE Commissioner Smith offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 1, AND TABLE 2, CLASSIFICATIONS/ PAY SCHEDULE FOR CIVIL SERVICE, NON - CIVIL SERVICE, POLICE AND FIRE," be adopted. 434 AUGUST 24, 2004 Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1093; BK 5; PG ACCEPT DONATION OF FIRE BOAT Commissioner Coleman offered motion, seconded by Commissioner Guess, that a municipal order entitled, "A MUNICIPAL ORDER ACCEPTING THE DONATION OF A RESCUE BOAT TO BE UTILIZED AS FIRE EMERGENCY RESPONSE EQUIPMENT BY THE FIRE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith -� and Mayor Paxton (5). M.O.#1094; BK 5;PG REGULATE NOT-FOR-PROFIT PARKS CONCESSIONS Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER PERTAINING TO NOT-FOR- PROFIT CONCESSION OPERATIONS IN PUBLIC PARKS AND PLACES BELONGING TO THE CITY OF PADUCAH, KENTUCKY," be adopted. DEFER ABOVE ORDINANCE Commissioner Montgomery offered motion, seconded by, Commissioner Smith, that the municipal order entitled, "A MUNICIPAL ORDER PERTAINING TO NOT-FOR- PROFIT CONCESSION OPERATIONS IN PUBLIC PARKS AND PLACES BELONGING TO THE CITY OF PADUCAH, KENTUCKY," be deferred until later. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith, and Mayor Paxton (5). ORDINANCE — EMERGENCY PURCHASE BOOM MOWER FOR PUBLIC WORKS I' Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A TIGER ARTICULATED BOOM MOWER FOR THE CITY OF PADUCAH, KENTUCKY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the Finance Director is authorized to pay the total sum of $20,320.89 to Tiger Corporation for the purchase of one Tiger Articulated Boom mower for the City of Paducah/Public Works Department, in compliance with Kentucky State Purchasing Contract, and that the Mayor is hereby authorized to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-8-6857; BK 30; PG ORDINANCES — ADOPTION AUTHORIZE CITY MANAGER SALARY INCREASE Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING THE SALARY OF THE CITY MANAGER OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: Amending the current annual salary for the City Manager by including an increase of $8,471.83 for a total salary of $93,189.33 effective August 23, 2004. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-8-6858; BK 30; PG Ray McClennan, citizen, would like to see the City Manager's salary included in the yearly COLA increases that is given to employees. Comm. Smith requested that the Board give direction to the City Manager to be automatically included with other increases. Board concurred. 435 AUGUST 24, 2004 CONTRACT FOR TRAFFIC SIGNAL INSTALLATION AT NEW HOLT ROAD & VILLAGE SQUARE DRIVE Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MEEKS ELECTRICAL FOR INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF NEW HOLT ROAD AND VILLAGE SQUARE DRIVE." This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute a contract with Meeks Electrical in the amount of $42,333.00, for installation of traffic signals located at the intersection of New Holt Road and Village Square Drive. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-8-6859; BK 30; PG APPROVE INCENTIVE AGREEMENT WITH ALUMA-KRAFT, INC. Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING THE CITY OF PADUCAH GRANTING CERTAIN ECONOMIC INCENTIVES TO ALUMA-KRAFT, INC. AND AUTHORIZING THE TRANSFER OF FUNDS FROM COMMISSION CONTINGENCY FOR SAID PROJECT." This ordinance is summarized as follows: Finding a public purpose and providing economic incentives and awarding the incentives to Aluma-Kraft, Inc. in consideration of creating new jobs, retaining its existing operations and locating its manufacturing, distribution and office expansion project within the City, and authorizing the transfer of $200,000 for said project from the Commission Contingency Account. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-8-6860; BK 30; PG ORDINANCES — INTRODUCTION AUTHORIZE CONTRACTS FOR MATERIALS FOR VARIOUS CONSTRUCTION PROJECTS & STREET REPAIRS BITUMINOUS COLD MIX Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS COLD -MIX, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of Jim Smith Contracting, Company LLC, for sale to the City of its requirement of bituminous cold - mix, for the remainder of 2004 and calendar year 2005, with a one-year option to renew, for the prices listed below, and authorizes the Mayor to execute a contract for same. BITUMINOUS COLD -MIX VENDOR Jim Smith Contracting Co., Inc. DESCRIPTION UNIT TO BE DELIVERED UNIT PRICE Bituminous Cold -Mix TONS $37.00 BITUMINOUS CONCRETE Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY LLC, FOR SALE TO THE CITY OF ITS REQUIREMENT OF BITUMINOUS CONCRETE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of Jim Smith Contracting, Company LLC, for sale to the City of its requirement of bituminous concrete, for the remainder of 2004 and calendar year 2005, with a one-year option to renew, for the prices listed below and authorizes the Mayor to execute a contract for same. 436 AUGUST 24, 2004 BITUMINOUS CONCRETE Federal Materials Co., Inc. DESCRIPTION VENDOR Jim Smith Contracting Co., Inc. Class A Concrete TO BE DELIVERED TO BE PICKED UP DESCRIPTION UNIT UNIT PRICE UNIT PRICE Bituminous Concrete TONS $30.00 $28.00 CONCRETE Commissioner Coleman offered motion, seconded by Commissioner Guess, that the r Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF FEDERAL MATERIALS CO., INC., FOR SALE TO THE CITY OF ITS REQUIREMENT OF CONCRETE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of Federal Materials Co., Inc., for sale to the City of its requirement of concrete, for the remainder of 2004 and calendar year 2005, with a one-year option to renew, at the prices listed below, and authorizes the Mayor to execute a contract for same. CONCRETE VENDOR Federal Materials Co., Inc. DESCRIPTION UNIT TO BE DELIVERED UNIT PRICE Class A Concrete C.Y. $58.51 Class AA Concrete C.Y. $60.33 Class M Concrete C.Y. $82.31 Curing Compound 55 GAL DRUM $160.00 Flowable Fill Concrete C.Y. $34.09 LIMESTONE .II , Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioner introduce an ordinance entitled, AN ORDINANCE ACCEPTING THE BID OF MARTIN MARIETTA AGGREGATES FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of Martin Marietta Aggregates for sale to the City of its requirement of limestone, for the remainder of 2004 and calendar year 2005, with a one-year option to renew, at the prices listed below, and authorizes the Mayor to execute a contract for same. LIMESTONE VENDOR Martin Marietta Aggregates Three Rivers Qua rry, Smithland KY Martin Marietta Aggregates Paducah Yard, Paducah KY DESCRIPTION UNIT O BE DELIVERED UNIT PRICE TO BE PICKED UP UNIT PRICE TO BE DELIVERED UNIT PRICE TO BE PICKED UP UNIT PRICE #11 TONS $8.00 $5.25 $9.50 $7.50 #3 TONS $7.85 $5.10 $9.25 $7.25 #57 TONS $7.75 $5.00 $9.25 $7.25 #68 TONS $7.75 $5.00 $9.50 $7.50 #9M TONS $8.25 $5.50 $9.50 $7.50 DGA TONS $7.25 $4.50 $9.00 $7.00 DGA - Pu ed TONS $7.75 $5.00 $9.50 $7.50 #125 Rip Rap TONS $7.75 $5.00 $10.00 $8.00 8" Ri Rap TONS $8.00 $5.25 $10.00 $8.00 8" Minus Rip RapkONS1 $8.50 $4.75 $10.00 $8.00 437 AUGUST 24, 2004 SALT Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF NORTH AMERICAN SALT CO., FOR SALE TO THE CITY OF ITS REQUIREMENT OF ROCK SALT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of North American Salt Co., to sell to the City for use on city thoroughfares, for the remainder of 2004 and calendar year 2005, with a one-year option to renew, at the prices listed below and authorizes the Mayor to execute a contract for same. SALT VENDOR North American Salt Co. DESCRIPTION UNIT TO BE DELIVERED UNIT PRICE TO BE PICKED UP UNIT PRICE Bulk De -Icing Salt TONS $39.77 $37.05 CITY MANAGER REPORT INSPECTIONS DEPARTMENT INCREASED ACTIVITY REPORT Joel Scarbrough, Director of Inspections, reported that the first 6 months of this year code enforcement activity is up about 35%. More citations have been issued and collected. Building permits have increased over the last couple of years and seems to be stabilized. Comm. Smith expressed concern about advertising signs (ex. Cigarette signs) being in the thoroughfares throughout the city. He would like to see more enforcement. Mr. Scarbrough's department is working on a sign proposal for implementing additional sign enforcement. About 250 signs have been removed in the last year that was illegally placed in the right-of-way. CALENDAR ITEMS EXECUTIVE SESSION Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board go into closed session for discussion of matters pertaining to the following topics: ❖ Future sale or acquisition of a specific parcel(s) of real estate, as permitted by KRS 61.810(1)(b). ❖ Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). Upon motion the meeting adjourned. ADOPTED: September, 2004