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HomeMy WebLinkAbout05-20-2014416 MAY 20, 2014 At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 20, 2014, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler. (5) WORKSHOP CITY HALL CONDITIONAL ASSESSMENT & CONCEPTUAL PLAN Bachuss Oliver, professional engineer of Marcum Engineering, gave a presentation on the above assessment of Ci - Hall. This plan was compiled by Marcum Engineering; Bacon, Farmer, Workman Engineering, and Peck Flanner; Gream Warren. DOWNTOWN SUMMER ENTERTAINMENT Molly Tomasallo, Special Events Coordinator in the Parks Services Department, gave a summary of the City's planned events for the summer. FOR MORE DETAILS OF THE ABOVE WORKSHOP ITEMS, PLEASE REVIEW THE EXCERPT FROM THE CITY COMMISSION HIGHLIGHTS PREPARED BY PAM SPENCER, PUBLIC INFORMATION OFFICER. MUNICIPAL ORDERS RATIFYING A MUTUAL RELEASE BETWEEN THE CITY, COUNTY AND INFINITI REGARDING THE SUBLEASE OF 5400 COMMERCE DRIVE Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE EXECUTION OF A MUTUAL RELEASE OF ANY AND ALL CLAIMS WITH INFINITI PLASTIC TECHNOLOGIES, INC., AND INFINITI MEDIA, INCORPORATED," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O.#1776; BK 9 GAP HOUSING GRANT APPLICATION Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS RELATING TO SAME, TO OBTAIN A GRANT THROUGH THE KENTUCKY HOUSING CORPORATION'S GAP FINANCING POOL IN THE AMOUNT OF $108,000, TO BENEFIT THE FOUNTAIN AVENUE NEIGHBORHOOD REVITALIZATION PROJECT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). M.O.#1777; BK 9 ORDINANCES — ADOPTION 2010 TAXABLE BUILD AMERICA BONDS (BABs) GENERAL OBLIGATION BONDS (GOB), REFINANCING BONDS AUTHORIZATION — TAX EXEMPT SERIES 2014 Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION REFUNDING BONDS, SERIES 2014A IN THE AGGREGATE PRINCIPAL AMOUNT OF $5,765,000 (SUBJECT TO A PERMITTED ADJUSTMENT INCREASING OR DECREASING THE SIZE OF SAID BONDS BY UP TO $575,000) TO CURRENTLY REFUND THE OUTSTANDING CITY OF PADUCAH, KENTUCKY TAXABLE GENERAL OBLIGATION BUILD AMERICA BONDS, SERIES 2010 (BUILD AMERICA BONDS - DIRECT PAYMENT), THE PROCEEDS OF WHICH WERE USED TO FINANCE THE COSTS OF VARIOUS PUBLIC PROJECTS WITHIN THE CITY OF PADUCAH, KENTUCKY; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE BONDS; PROVIDING FOR THE PAYMENT AND SECURITY OF THE BONDS; CREATING A BOND PAYMENT FUND; MAINTAINING THE HERETOFORE CREATED SINKING FUND; AUTHORIZING ACCEPTANCE OF THE BIDS OF THE BOND PURCHASER OR PURCHASERS FOR THE PURCHASE OF THE BONDS; AND REPEALING INCONSISTENT ORDINANCES." THIS ORDINANCE IS SUMMARIZED AS FOLLOWS: This Ordinance authorizes the issuance of general obligation bonds designated as Series 2014A in the approximate principal amount of $5,765,000 (the "Bonds") by the City of Paducah, Kentucky (the "City"). The Bonds are to be issued for the purpose of currently refunding the outstanding City of Paducah, Kentucky Taxable General Obligation Build America Bonds, Series 2010 (Build America Bonds - Direct Payment) (the "Prior Bonds"), the proceeds of which were used to finance various public projects within the City, including the construction of Greenway Trail, the construction of a f 1 .,,...,1, 1 i 7 7 -77 P 417 MAY 20, 2014 replacement for the existing Noble Park parking lot and construction of related appurtenances, the resurfacing of City streets, the acquisition and installation of generators throughout the City, the acquisition and installation of traffic signals, the acquisition of the Executive Inn and related appurtenances and the construction and installation of public improvements on a portion of the site thereof, the acquisition and construction of an air dome pavilion, the acquisition of real property for use as a sports park and the acquisition of such additional improvements in substitution of any of the foregoing as were identified in the budget of the City adopted for the fiscal year ending June 30, 2010 (collectively, the "Project"). Provisions are made in the Ordinance for the payment of the Bonds and the security therefor; for the application of the proceeds of the Bonds; for the establishment of Bond Payment Funds; for the maintenance of the previously established sinking fund; and for certain covenants of the City with respect to the Bonds. The Bonds are to be sold at public, competitive sale, and shall mature, or be subject to mandatory sinking fund redemption, in varying amounts on March 1 of each of the years 2015 through 2030. The Bonds pledge the full faith and credit of the City and provision is made for the collection of a tax to pay the principal of, and interest on the Bonds, subject to certain credits, as provided in Section 8 of the Ordinance. As required by KRS 83A.060, the following Section 7 of the Ordinance is set forth in its entirety: "Section 7 -- General Obligation. The Bonds shall be full general obligations of the City and, for the payment of said Bonds, and the interest thereon, the full faith, credit and revenue of the City are hereby pledged for the prompt payment thereof. During the period the Bonds are outstanding, there shall be and there hereby is levied on all the taxable property in the City, in addition to all other taxes, without limitation as to rate, a direct tax annually in an amount sufficient to pay the principal of and interest on the Bonds when and as due, it being hereby found and determined that current tax rates are within all applicable limitations. Said tax shall be and is hereby ordered computed, certified, levied and extended upon the tax duplicate and collected by the same officers in the same manner and at the same time that taxes for general purposes for each of said years are certified, extended and collected. Said tax shall be placed before and in preference to all other items and for the full amount thereof provided, however, that in each year to the extent that the other lawfully available funds of the City are available for the payment of the Bonds, including amounts available under the Lease, and are appropriated for such purpose, the amount of such direct tax upon all of the taxable property in the City shall be reduced by the amount of such other funds so available and appropriated." Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2014-5-8144; BK 33 REIMBURSEMENT AGREEMENT WITH PADUCAH POWER SYSTEM FOR THE OLIVET CHURCH ROADWAY IMPROVEMENT PROJECT ELECTRICAL CONSTRUCTION EXPENSES Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSEMENT AGREEMENT WITH THE ELECTRIC PLANT BOARD OF THE CITY OF PADUCAH, KENTUCKY D/B/A PADUCAH POWER SYSTEM FOR THE ELECTRICAL CONSTRUCTION RELATED TO THE OLIVET CHURCH ROAD ROADWAY IMPROVEMENT PROJECT." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Mayor to execute a reimbursement agreement between the Electric Plant Board of the City of Paducah, Kentucky d/b/a Paducah Power System and the City of Paducah, Kentucky, for reimbursement for actual labor and materials necessary for electrical construction to complete the Olivet Church Road Roadway Improvement Project estimated at $225,000.00. In the event the total invoice amount exceeds the estimated amount required to complete said project, the City hereby authorizes the Finance Director to issue payment for the actual total costs to Paducah Power System. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2014-5-8145; BK 33 REIMBURSEMENT AGREEMENT WITH PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY FOR THE OLIVET CHURCH ROADWAY IMPROVEMENT PROJECT SANITARY SEWER CONSTRUCTION EXPENSES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A REIMBURSEMENT AGREEMENT WITH PADUCAH-McCRACKEN COUNTY JOINT SEWER AGENCY FOR SANITARY SEWER CONSTRUCTION RELATED TO THE OLIVET CHURCH ROADWAY IMPROVEMENT PROJECT." This ordinance is summarized as follows: The City of Paducah hereby authorizes the Mayor to execute a reimbursement agreement between Paducah -McCracken County Joint Sewer Agency and the City of MAY 20, 2014 Paducah, Kentucky, for reimbursement for sanitary sewer construction work related to the Olivet Church Road Roadway Improvement Project, estimated at $304,240.00. In the event the total invoice amount exceeds the estimated amount required to complete said project, the City hereby authorizes the Finance Director to issue payment for the actual total costs incurred by Paducah - McCracken County Joint Sewer Agency. Adopted on call of the roll, yeas, Commissioners Abraham, Rhodes, Wilson and Mayor Kaler (4). Abstain, Commissioner Gault (1). ORD.#2014-5-8146; BK 33 (Commissioner Gault abstained due to her being a member of the Paducah -McCracken �I County Joint Sewer Agency Board.) AUTHORIZE PAYMENT TO AES ENVIRONMENTAL FOR HOUSEHOLD HAZARDOUS WASTE COLLECTED DURING 2014 CLEAN-UP DAY Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY AES ENVIRONMENTAL LLC, FOR THE DISPOSAL OF HOUSEHOLD HAZARDOUS WASTE COLLECTED DURING THE CITY/COUNTY FREE CLEAN-UP DAY." This ordinance is summarized as follows: That the Finance Director is hereby authorized to pay AES Environmental LLC, in the amount of $23,065.40 for the disposal of household hazardous waste collected during the City/County free Clean -Up Day. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2014-5-8147; BK 33 CLOSURE OF A PORTION OF RIDGEWOOD STREET BETWEEN TOPEKA AVENUE AND OLYMPIA AVENUE Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF RIDGEWOOD STREET BETWEEN TOPEKA AVENUE AND OLYMPIA AVENUE, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME This ordinance is summarized as follows: That the City of Paducah hereby authorizes the closing of a portion of Ridgewood Street between Topeka Avenue and Olympia Avenue, and authorizes the Mayor to execute all documents necessary to complete the transfer of property to the property owners in or abutting the public ways to be closed. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). 2014-5-8148; BK 33 CITY MANAGER REPORT City Manager Jeff Pederson announced that the City will hold its budget presentation at the Julian Carroll Convention Center in the Kennedy Room beginning at 4:00 pm. Mr. Pederson requested an executive session to discuss an economic development project. MAYOR & COMMISSIONER COMMENTS There were not any Mayor or Commissioner comments. PUBLIC COMMENTS There were no public comments. EXECUTIVE SESSION Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of Commissioners go into closed session for discussion of matters pertaining to the following topics: • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810 (1)(g). Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). Upon motion the meeting adjourned. ADOPTED: May 27, 2014 cJ. City Clerk 419 MAY 20, 2014 City Commission Meeting Highlights prepared by Pam Spencer, Public Information Officer Tuesday, May 20, 2014 at City Hall City Hall Conditional Assessment and Conceptual Plan The Mayor and Commissioners heard a presentation from Baccus Oliver, a professional engineer with Marcum Engineering, regarding the study conducted by Marcum Engineering; Bacon, Farmer, Workman Engineering; and Peck, Flannery, Gream, Warren on City Hall. Over the past few months, the companies have worked together to conduct a needs assessment of the building's structure, layout, security, seismic upgrade requirements, and renovations. Specifically the study included an architectural spatial analysis, a structural analysis, mechanical and electrical assessments, and a conceptual cost estimate. City Manager Jeff Pederson says, "Fifty years is typically a design life for a public building. It's been well used and well maintained, but it's certainly showing the effects of SO years of use." Oliver says, "Really you have avoided a major capital improvement, a major overhaul or rehabilitation, of the facility. It should not be understated how well the City has done to make the building last 50 years. You have been good stewards of the building." City Hall was designed by renowned architect Edward Durell Stone in 1962-1963. City Hall opened in 1964. However, in just 14 years, the building started showing structural issues regarding its massive concrete canopy which is sagging five to nearly 9 inches at each of its corners. In 1978 an engineering assessment indicated that the underside of the large roof canopy was showing deterioration. A 1979 study recommended replacing the roof. A 2010 study by Apex Engineering sited similar roof problems. In the building's 50 year lifespan, there a have been improvements in the HVAC system and the elevator; however, very little has been done to the building structurally including its roof or to its interior. Regarding seismic concerns, Oliver says, "The building does not meet modern seismic standards. Those standards did not exist when the building was designed." One positive note is that City Hall is nearly 61,000 square feet in size which is more than enough space. The spatial analysis indicates that City Hall activities need a space for departments and storage that totals nearly 51,000 square feet in size. The immediate recommendation is to restrict employee and visitor access under the canopy area. The analysis also recommends initiating the removal of the concrete roof canopy and replacing it with a lighter material. To remove the canopy, the building would have to be evacuated while the work took place. If the City wants to bring the facility up to seismic standards, it would involve reinforcing the structure by strengthening approximately 50 percent of the exterior walls and removing the floor to ceiling windows. A conceptual cost estimate and general timeline were provided. The cost for the demolition of the roof canopy, structural repair, and roof replacement including seismic upgrades totals more than $5 million. Renovating the interior including building layout and functionality, electrical and mechanical upgrades, contingency, and engineering costs would bring the total project to an estimated $15.6 million. The planning and design for the project could take 9 months with a construction time of 13 to 16 months. The City Commission would like to have general cost estimates for a new facility. City Manager Pederson asked the City Commission to forward their questions to him, and he will forward to the companies that conducted the analysis in an effort to gather as much information as possible before a decision is made. Pederson also says temporary City Hall locations are being researched. Downtown Summer Entertainment Special Events Coordinator Molly Tomasallo provided an outline of the downtown entertainment the community can look forward to this spring and summer. Tomasallo started with the Downtown Farmers' Market which is open Monday through Saturday, 7:30 a.m. until 3:30 p.m. She says the "Paducah Farmers' Market can provide a gathering place to help nurture a sense of community between our growers, producers, artisans, and our customers." This year the community can expect various farmers, growers, and other vendors, fitness classes, acoustic music, family friendly activities including balloon animals, and food demonstrations. Tomasallo says, "Variety always attracts more people and benefits the entire community." Tomasallo says all 20 market spots at the Farmers' Market have been rented, and the Parks Department is looking at ways to expand. Even though the Farmers' Market already is open, there will be a grand opening event on Saturday, May 31. Tomasallo also provided information about the LIVE on the RIVER Sounds of the Summer event which will be held from 6 until 9 p.m. on June 21, July 19, and August 2. A different theme will be featured on each of these three Saturdays including Sounds of the Classics, Sounds of Paducah, and Sounds of the South. The event will be from 3rd Street to the river with a featured act or acts on Wilson Stage. LIVE on the RIVER is fresh arrangement of the former Live on Broadway event. Also, this year the RIVERfront Concert Series will be held on the following Thursdays: June 26, July 10, and July 24. Concerts will be held on Wilson Stage from 6 until 8 p.m. on those Thursdays.