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Home My WebLink About06/08/04ON JUNE 8, 2004 At a Called Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 4:00 p.m., Tuesday, June 8, 2004, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). DELETIONS FROM AGENDA The Acting City Manager, Jonathan Perkins, requested that Item VII (A), "Authorize Compost Agreement with Paducah -McCracken County Joint Sewer Agency" be removed from the agenda. PRESENTATION Sandy Hart, Coordinator of WWII Veterans Trip to Washington, D.C. thanked the Commissioners and the citizens of Paducah for supporting this endeavor and making it such a huge success for the veterans. She presented a picture to the City of the veterans in Washington, D.C. R & F NOTICES OF CALLED MEETING Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Notices of Called Meeting for 4:00 p.m., Tuesday, June 8, 2004, be received and filed. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for May 25 and May 28, 2004, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). APPOINTMENTS PADUCAH-McCRACKEN COUNTY SENIOR CITIZENS BOARD Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Stephen Skaggs as a member of the Paducah -McCracken County Senior Citizens Board to replace P. J. Grumley whose term has expired. This term will expire July 1, 2007." Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in appointing Stephen Skaggs as a member of Paducah -McCracken County Senior Citizens Board. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). RIVER HERITAGE MUSEUM BOARD Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby make the following appointments and reappointments to the River Heritage Museum Board: I hereby appoint Herschel Dungey to replace Marvin Devers, whose term has expired. This term will expire June 30, 2007; and I hereby appoint Paul Holland to replace Kenneth Canter, whose term Ci has expired. This term will expire June 30, 2007; and I hereby appoint Stephen E. (Sonny) Smith, Jr. This term will expire June 30, 2007; and I hereby appoint Marvin Devers as Member Emeritus. I hereby make the following reappointments to said Board, whose terms will expire June 30, 2007: Ted Hutchins Gayle Frye Roger Kellner Delphine Operle Elaine Spalding Ken Wheeler" 399 JUNE 8, 2004 Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners approve the action of Mayor Paxton in appointing and reappointing the following individuals to the River Heritage Museum Board: Herschel Dungey Paul Holland Stephen E. (Sonny) Smith, Jr. Marvin Devers Ted Hutchins Gayle Frye Roger Kellner Delphine Operle Elaine Spalding Ken Wheeler Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: 1. Certificates of Insurance: (a) Asphalt Paving Inc. DBA API Contractors (b) Bogard Trucking & Excavating Inc. (c) DEB Concrete Inc. (d) H&G Construction Company (e) Tilford Contractors Inc. 2. Contracts/Agreements: (a) Purchase Partners for Progress for specific services for FY2003-2004 (2004-5-6810) (b) Paducah Area Transit System for specific services for FY2003-2004 (2004-5-6809) (c) Museum of the American Quilters Society — reimbursement of street lights (2004-5-6811) 3. Commissioner's Deed for property located at 1150 North 13th Street 4. H&G Construction Company — Right of Way Bond, Performance Bond, Payment Bond 5. Donald C. Edwards — Right of Way Bond 6. J. C. Cates Construction Company — Rider Changing Amount of Bond 7. Letter of Understanding with Paducah -McCracken County Joint Sewer Agency 8. Paducah -McCracken County Riverport Authority Operating Budget FY 2004- 2005 9. Edwin J. Paxton Park 2003 Financial Statements 10. Financial Highlights - Paducah Water Works for April 2004 11. Notice of Cancellation for the Regular Scheduled Meeting for June 1, 2004 BIDS RE -ROOFING OF FORMER RIVERSIDE FLORIST BUILDING 1. Atlas Roofing 2. Minter Roofing Company REPLACE TRAFFIC SIGNALS AT 13TH & BROADWAY 1. Meeks Electrical Inc. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). l�:) MUNICIPAL ORDERS TABLE 3, NEW PAY & CLASSIFICATION PLAN Commissioner Montgomery offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER ABOLISHING AND RE- CREATING TABLE 3 --GRADE, CLASSIFICATION AND SALARY RANGE FOR CITY OF PADUCAH EMPLOYEES," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1071; BK 5; PG 400 JUNE 8, 2004 AMEND TABLES 1 & 2, CLASSIFICATIONS/PAY SCHEDULE -CIVIL, NON -CIVIL SERVICE, POLICE & FIRE Commissioner Smith offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 1, AND TABLE 2, CLASSIFICATIONS/ PAY SCHEDULE FOR CIVIL SERVICE, NON - CIVIL SERVICE, POLICE AND FIRE," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1072: BK 5; PG C�l PERSONNEL CHANGES Commissioner Coleman offered motion, seconded by Commissioner Guess, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORDINANCE — EMERGENCY ACCEPT BID TO ROOF OLD RIVERSIDE FLORIST BUILDING @200 WASHINGTON STREET Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF ATLAS ROOFING, FOR RE -ROOFING FORMER RIVERSIDE FLORIST BUILDING LOCATED AT 200 WASHINGTON STREET, AUTHORIZING THE TRANSFER OF FUNDS FOR SAID PROJECT AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance shall be summarized as follows: That the City of Paducah accepts the bid of Atlas Roofing, in the amount of $26,370.00 for re -roofing the former Riverside Florist Building located at 200 Washington Street, approves transfer of $5,000 for said project and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-6-6823; BK 30; PG ORDINANCES — ADOPTION AUTHORIZE CERTAIN ECONOMIC INCENTIVES TO AAA FABRICATORS Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AUTHORIZING AND APPROVING THE CITY OF PADUCAH, GRANTING CERTAIN ECONOMIC INCENTIVES TO AAA FABRICATORS, LLC, AND AUTHORIZING TRANSFER OF FUNDS FROM COMMISSION CONTINGENCY FOR SAID PROJECT." This ordinance is summarized as follows: Finding a public purpose and providing economic incentives and awarding the incentives to AAA Fabricators, LLC, in consideration of it renovating and equipping the former NES Building located at 3885 Coleman Road, Paducah, McCracken County, Kentucky for their manufacturing facility, and authorizing the transfer of $75,000 for said project from the Commission Contingency Account. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-6-6824; BK 30; PG AMEND TRADE SHOW ORDINANCE TO SPECIFICALLY PROVIDE FOR MOTOR VEHICLE OFF-SITE SALES Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an Ordinance entitled, "AN ORDINANCE AMENDING SECTION 106-154, TRADE SHOWS, OF CHAPTER 106, TAXATION, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: The City of Paducah 401 JUNE 8, 2004 hereby amends Section 106-154, Trade Shows within Chapter 106, Taxation, of the Code of Ordinances to allow temporary motor vehicle off-site sales within the city limits. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. NO. 2004-6-6825; BK 30; PG ORDINANCES — INTRODUCTION APPROVE FY2004-2005 BUDGET Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2004, THROUGH JUNE 30, 2005, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This ordinance is summarized as follows: Adopting the City of Paducah annual budget for Fiscal Year July 1, 2004, through June 30, 2005, by estimating revenues and resources and appropriating funds for the operation of City Government. APPROVE INTERLOCAL AGREEMENT WITH COUNTY FOR GIS TECHNICIAN Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT FOR GEOGRAPHIC INFORMATION SYSTEMS SERVICES." This ordinance is summarized as follows: The Mayor of the City of Paducah, Kentucky, is hereby authorized and directed to execute a contract between McCracken County Fiscal Court, the City of Paducah, Kentucky and Paducah -McCracken County Emergency Communication Service Board for Geographic Information System services. ACCEPT BID FOR TRAFFIC SIGNAL INSTALLATION AT 13TH & BROADWAY Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF MEEKS ELECTRICAL FOR INSTALLATION OF TRAFFIC SIGNALS AT THE INTERSECTION OF 13TH STREET AND BROADWAY, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Meeks Electrical in the amount of $16,500.00, for installation of traffic signals located at the intersection of 13th Street and Broadway, and authorizing the Mayor to execute a contract for same. APPROVE CONTRACT FOR SERVICES WITH EXECUTIVE INN FOR FISHING TOURNAMENTS Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH EXECUTIVE INN FOR SPECIFIC SERVICES." This ordinance is summarized as follows: That the City of Paducah authorizes and directs the Mayor to execute a contract with Executive Inn in the amount of $20,000.00 for recruitment of fishing tournaments for the Paducah/McCracken County area and authorizes the transfer of $20,000, from Commission Contingency to the Economic Development account. CITY MANAGER REPORT GPEDC requested $25,000 to pay for penalty for grant through the state for not producing the amount of jobs in the Information Age Park. The Board agreed by consensus to provide these funds. The Acting City Manager unless directed otherwise will record the City Manager's vacation time from May 31 through June 11 and June 12 through June 20 as regular time due to him attending the ICMA Conference. (The Board agreed.) The Board agreed to cancel workshop on June 15th C11 C.p JUNE 8, 2004 Chief Bratton received notification that the Governor has reappointed him to the KY Law Enforcement Council. The term is for four years and expires in July 2008. He has already served two years and currently serves as chairperson of the Curriculum Committee. This committee is responsible for approving all credited training across the state. The Board discussed the situation of what to do about salary increase for two employees that are outside of the maximum salary range set by the Mercer study adopted earlier in the meeting. The City Manager recommended the following options in order for staff to be able to prepare for salary increases at the June 22nd meeting. Recommended Options: ❖ Increase their wage by recommended 3% like all other salaries. ❖ Increase their wage by the Consumer Price Index up to 3%. ❖ Do not increase their wage this year. MOTION After discussion, Commissioner Smith offered motion, seconded by Commissioner Montgomery, that a policy be adopted for individuals over the maximum pay range for their job classification receive 1/2 of the amount of raise the City Commission grants existing employees until such time as those employees pay falls below the maximum range for that classification. Adopted on call of the roll, yeas, Commissioners Guess, Montgomery, Smith and Mayor Paxton (4). Abstain, Commissioner Coleman (1). EXECUTIVE SESSION Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board go into closed session for discussion of matters pertaining to the following topics: ❖ Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.810(1)(f). ❖ A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). Upon motion the meeting adjourned. ADOPTED: June 22, 2004 �"k City Clerk Mayor 402