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HomeMy WebLinkAbout04-15-2014.m APRIL 15, 2014 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 15, 2014, at 5:30 p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). DOGWOOD TRAIL UPDATE Dabney Haugh, Dogwood Trail Chair of the Civic Beautification Board, gave an update on events for the Dogwood Trail. Tonight and tomorrow judging begins for the on and off -trail photo contest. Thursday night people who want to tour the Dogwood Trail will be able to catch the trolley at the PATS building at 91h and Harrison Streets. On April 22nd there will be a reception at City Hall for the Dogwood Trail winners of the Art and Photo Contest. Awards will be presented at the beginning of the City Commission meeting. WORKSHOP PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY RIVERFRONT PHASE 1B RECOMMENDATIONS Bruce Brockenborough, Chairman of the Paducah Riverfront Development Authority, gave the recommendations compiled by the Authority. Several recommendations were presented to the Board of Commissioners. After discussion the Board adopted the following motion. (For more details, an excerpt of the City Commission Highlights prepared by Public Information Officer Pam Spencer is at the end of the minutes.) MOTION 2014 RIVERFRONT DEVELOPMENT REPORT (STUDY RECOMMENDATIONS BY PADUCAH RIVERFRONT DEVELOPMENT AUTHORITY) Commissioner Gault offered motion, seconded by Commissioner Wilson, that the City Engineer is hereby directed to send the 2014 Riverfront Development Report recommended by Paducah Riverfront Development Authority Along with Supporting Documents to the Federal Highway Administration, U.S. Fish & Wildlife, HUD and All Other Involved Agencies to Seek Approval of Modifications to the Original Submitted Grant Application. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORDINANCES — ADOPTION ACCEPT GRANT AWARD FOR DISTRACTED DRIVING ENFORCEMENT FOR POLICE DEPT. Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A GRANT AGREEMENT AND ALL DOCUMENTS RELATING THERETO WITH THE KENTUCKY OFFICE OF HIGHWAY SAFETY FOR A DISTRACTED DRIVING ENFORCEMENT GRANT AWARD." This ordinance is summarized as follows: That the City of Paducah authorizes the Mayor to execute a Grant Agreement, and all documents relating thereto, with the Kentucky Office of Highway Safety in the amount of $30,000.00 for overtime traffic enforcement activities related to distracted driver traffic enforcement during the week of April 7 through May 18, 2014. No local cash match is required. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2014-4-8133; BK 33 APPROVE MEMORANDUM OF UNDERSTANDING WITH HIGDON DEVELOPMENT, INC., FOR DEVELOPMENT OF PROPERTY LOCATED ON BLEICH ROAD Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY, APPROVING A MEMORANDUM OF UNDERSTANDING BY AND AMONG THE CITY OF PADUCAH, KENTUCKY, AND HIGDON DEVELOPMENT, INC., WITH RESPECT TO THE RESIDENTIAL DEVELOPMENT OF VACANT PROPERTY WITHIN THE CORPORATE BOUNDARIES OF THE CITY OF PADUCAH; AND AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS RELATED TO SUCH MEMORANDUM P.. „p, -, ; ,.,,: 1 . ; , 1 7F -.- � I I i I ----- I ;c: ,, ----T-y �-711-1--nqm-ar-1-7-[r.:, , 399 APRIL 15, 2014 OF UNDERSTANDING." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky to approve a Memorandum of Understanding between Higdon Development, Inc., and the City of Paducah, Kentucky for the construction of a multi -family residential/condominium development, located on Bleich Road in the City of Paducah, McCracken, Kentucky. The Mayor is hereby authorized to execute the Memorandum of Understanding, together with such other agreements, instruments or certifications for said project. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5). ORD.#2014-4-8134; BK 33 CITY MANAGER REPORT • Budget is underway. The staff has been working on financial forecasting. Meetings with departments and Finance start this week. • Ad for the bid for the Noble Park Bank Stabilization Project will be published on Sunday in the Paducah Sun newspaper. • Paducah -McCracken Animal Control Task Force met today to discuss recommendations. There will be another meeting tomorrow night at 5:30. MAYOR & COMMISSIONER COMMENTS No comments were given. PUBLIC COMMENTS There were no public comments. Upon motion the meeting adjourned. ADOPTED: April 22, 2014 City Clerk EXCERPT FROM CITY COMMISSION HIGHLIGHTS Prepared by Pam Spencer, Public Information Officer Paducah Riverfront Development Authority Recommendations for Phase IB of Riverfront Project Paducah Riverfront Development Authority (PRDA) Chairman Bruce Brockenborough presented the findings of several months of review by PRDA regarding the Riverfront Project specifically the next phase of the project, Phase IB. Brockenborough says, "I think what we have here is a victory for the community. I think this is a truly transformational project that will enhance downtown and LowerTown and our investment in the most cost-effective way." PRDA was recommended in September 2013 by City Manager Jeff Pederson and the City Commission to review the project elements and available grant funding after the first phase of the project which included the rock base and 12 steel pilings did not bring the project to the desired elevation. Mayor Gayle Kaler says, "We needed to let the rock settle as planned, but we needed to wrap our minds around this project. It was finally here, not just on paper. We were seeing the project come to life." The PRDA board met 10 times in addition to several members visiting Clarksville, Tennessee to review its riverfront. The review of Paducah's project was based on the following values: creating recreational opportunities, connecting people to the river, promoting Paducah as a regional tourism hub, and enhancing the opportunities for private investment. Brockenborough says, "We allowed those values to guide the decisions that we made." X11 APRIL 15, 2014 The Board presented several recommendations in moving forward to best utilize the $5.1 million available in grant funding. The strategy is summarized as follows: • The PRDA recommends finishing the next phase of the project (Phase IB) and not abandoning the work that already has taken place. Abandoning the project would jeopardize the grants still available and could void the City's construction permit with the Corps of Engineers. However, to finish the next phase some items will need to be eliminated from the project, some will be reduced in scope, and others will be delayed in their implementation. • It has been calculated that 67,500 tons of rock is needed to bring the rock base of the park to the desired elevation. PRDA recommends building to the designed elevation to minimize the frequency of being covered by flood waters and to minimize maintenance costs. Approximately 10,000 tons of rock could be substituted with soil at the highest peaks of the park to minimize the rock cost. • The PRDA recommends the transient dock/pier to include power, potable water, and a fueling system. The Board feels it may be possible to find a private fuel vendor interested in providing the capital necessary to provide all or part of the fueling system. ;edestrian The PRDA recommends adding additional railings to the transient dock/pier for safety. The original design of the pier outlines a center rail; however, the Board recommends a railing on both sides for pedestrians to safely enjoy the 20 -foot wide structure. • At this time, the PRDA does not recommend pursuing a marina or a marina services building and its associated sanitary sewer system. The City may look at a public-private partnership in the future for a marina. • The PRDA suggests deferring the parking and roadways in addition to the landscaping (trees, shrubs, perennials) from the base bid and utilizing the City budget and a Greenway Trail grant to fund those items. • The PRDA also recommends providing three bid alternates: 1) Substituting concrete deck panels for the ironwood (ipe) for the transient dock/pier (concrete is a less expensive choice); 2) Reducing the 400 -foot transient dock/pier by one section, a reduction of 60 feet; and 3) Reducing the size of the stone steps to the river (revetment) by 20 percent. In summary, the PRDA compiled approximately $1.75 million in items to eliminate, reduce, or defer from the base bid for the next project phase. The next phase of the project would include finishing the park to its designed elevation in addition to the transient dock/pier. Brockenborough says, "We believe we have delivered to you a great project. You'll get a view of downtown and LowerTown that you never thought we had." The construction cost, not including the deferred elements of landscaping, parking, and roadway, is estimated to be approximately $5.28 million. The City has $5.11 million available in grant funding. Nearly a half million dollars will be needed to complete the construction project and the deferred elements. The Mayor and Commissioners voiced their support of the efforts made by the Board in reviewing the project. Commissioner Richard Abraham says, "You were the exact second pair of eyes that we needed to look at this." Commissioner Carol Gault complimented the thoroughness of the report. Commissioner Sandra Wilson says, "It's a win-win for our own citizens and for those wanting to come here." Commissioner Allan Rhodes, who has concerns and questions about the project costs, says, "I don't want to be negative, but I worry about the costs." Commissioner Gault made a motion to send the PRDA report and recommendations in addition to necessary supporting documents to the State of Kentucky and the associated grant agencies including Housing and Urban Development (HUD), U.S. Fish and Wildlife Service (USFWS), and the Federal Highway Administration (FHWA) for approval. Commissioner Wilson seconded. The motion passed unanimously. The City needs approval from the State on the project amendments before it can place the project out to bid. In looking ahead, the PRDA wants to create a master plan for the remaining unused portion of the former Executive Inn site.