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Home My WebLink About04/13/04363 APRIL 13, 2004 At a Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, April 13, 2004, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Montgomery, Smith, and Mayor Paxton (5). ADDITIONS/DELETIONS The City Manager suggested that the introduction of the proposed Tree Ordinance be delayed. PROCLAMATION The Mayor presented a proclamation to Sandy Hart that declares May 1St through May 7th, 2004, as World War Il Veterans week. PRESENTATION EARTH DAY ACTIVITIES Bob Freudenthal, Director of Public Works, reported on the success of Earth Day. It was the first Saturday in April and the City had the largest turnout ever. The City disposed of over 500 tons of various materials. RAILROAD MUSEUM Bob Johnston requested funds to renovate the building located at 200 Washington Street to house the Railroad Museum. The current building that the Museum resides in has been sold. The Mayor asked the Board to agree for Joel Scarbrough to see how much volunteer support the community will give to renovate the building and to assess how much it might cost to renovate. The Board agreed. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for March 23, and April 5 & 6, 2004, be waived and that the Minutes of said meeting(s) prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). RESOLUTION TRANSPORTATION EQUITY ACT Mayor Paxton offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt a resolution for support for federal transportation reauthorization. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) Louisville Paving Co., Inc. (b) Noble Road Farms Excavating, Inc. c D & D Construction of Paducah Inc. 2. Contracts: (a) Agreement with GovDeals, Inc. for On -Line Auction (2004-3-6778) (b) Agreement with Paducah Fire Fighters Bargaining Unit, March 8, 2004 through June 30, 2006 (2004-3-6769) (c) Kit -Mo Rental & Supply Co. for rental of portable restrooms (2004-3- 6779) (d) Agreement with H&G Construction for Pecan Drive/Buckner Lane Extension Project (2003-10-6703) 364 APRIL 13, 2004 (e) McCracken County Farm Bureau Sublease of Downtown Farmers Market (2002-5-6508) (f) Agreement with SITEX for Uniform Service (2002-6-6533) 3. Deed: (a) Baptist HealthCare - 180 Pecan Drive (2004-2-6762) 4. Letters from WKCTC and Paducah Tilghman Requesting the City's Participation for a Grant for Youth Services Program (M.O. 1052) 5. Amendment No. 12 to the City of Paducah's Health Insurance Plan Summary (M.O. 1048) 6. Financial Highlights - Paducah Water Works for February 2004 7. City Manager Individual Income Tax Return 2003 8. Purchase Area Development District FY2003 Annual Report BIDS POLICE DEPARTMENT TACTICAL BODY ARMOR 1. Ray O'Herron Company 2. Kentucky Uniforms PUBLIC WORKS HVAC IMPROVEMENTS/RENOVATIONS: CITY HALL AND POLICE STATION 1. Marcum Engineering 2. Farris, McIntosh & Tremper Inc. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES - GENERAL Commissioner Montgomery offered motion, seconded by Commissioner Smith, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah orders that the personnel changes on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). PERSONNEL CHANGES — POLICE CLERK: 37 %Z VS. 40 HOUR WORK WEEK Commissioner Smith offered motion, seconded by Commissioner Montgomery, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel change on the attached list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). AUTHORIZATION OF EARLY HIRE OF REPLACEMENT FOR DEPUTY BUILDING INSPECTOR AND TRANSFER OF FUNDS Commissioner Coleman offered motion, seconded by Commissioner Guess, that a. Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE HIRING OF A DEPUTY BUILDING INSPECTOR AND AUTHORIZING THE TRANSFER OF $2,000.00 FROM THE COMMISSION CONTINGENCY ACCOUNT TO THE INSPECTION DEPARTMENT," be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1053; BK 5; PG 365 APRIL 13, 2004 ADOPT PUBLIC HOUSING AGENCY 5 YEAR & ANNUAL PLAN (FY2004) FOR SECTION 8 HOUSING PROGRAM Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY, PUBLIC HOUSING AGENCY 5 YEAR PLAN FOR FISCAL YEARS 2000-2004 AND ANNUAL PLAN FOR SECTION 8 EXISTING HOUSING FOR FISCAL YEAR 2004"", be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1054; BK 5; PG ADOPT REVISED SECTION 8 HOUSING UTILITY ALLOWANCES Commissioner Montgomery offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING REVISION OF THE UTILITY ALLOWANCES FOR THE SECTION 8 EXISTING HOUSING VOUCHER PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1055; BK 5; PG TRANSFER PERSONNEL IN PUBLIC WORKS DEPT. Commissioner Smith offered motion, seconded by Commissioner Montgomery, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING TABLE 1, CLASSIFICATIONS/ PAY SCHEDULE FOR CIVIL SERVICE," be adopted. Adopted on call of the roll, yeas Commissioners Guess, Montgomery, Smith and Mayor Paxton (4). Nay, Commissioner Coleman (1). M.O. 1056; BK 5; PG Mr. Jonathan Hines, Public Works Superintendent, spoke in opposition to the transition. ORDINANCE — EMERGENCY ACQUISITION OF PORTION OF REAL PROPERTY FOR PERMANENT RIGHT OF WAY LOCATED AT CLARK STREET AND SOUTH 3" STREET Commissioner Coleman offered motion, seconded by Commissioner Guess, that the that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A DEED OF CONVEYANCE AND ALL OTHER DOCUMENTS RELATING THERETO, BETWEEN THE CITY OF PADUCAH, CHARLES SIMPSON AND WIFE CAROLYN SIMPSON AND DAVID L. CURTIS AND WIFE SUDIE K. CURTIS FOR ACQUISITION OF A PORTION OF PROPERTY LOCATED AT CLARK AND SOUTH 3RD STREETS." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a Deed of Conveyance and all other documents relating thereto between the City of Paducah, Charles Simpson and wife Carolyn Simpson, and David L. Curtis and wife, Sudie K. Curtis for acquisition of a portion (approximately_8' X 99') of property along Clark and South P Streets in the amount of $3,500 for purposes of establishing permanent right of way. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-4-6793; BK 30; PG ORDINANCES — ADOPTION ORDINANCE AUTHORIZING INTERIM FINANCING: INFINITI MEDIA PROJECT Commissioner Guess offered motion, seconded by Commissioner that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF PADUCAH, KENTUCKY AUTHORIZING THE ISSUANCE IN ONE OR MORE SERIES OF CITY OF PADUCAH, KENTUCKY GENERAL OBLIGATION BOND ANTICIPATION NOTES, SERIES 2004 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED 01.1 APRIL 13, 2004 $3,000,000; APPROVING A FORM OF NOTE; AUTHORIZING DESIGNATED OFFICERS TO EXECUTE AND DELIVER THE NOTES; AUTHORIZING AND DIRECTING THE FILING OF NOTICE WITH THE STATE LOCAL DEBT OFFICER; PROVIDING FOR THE PAYMENT AND SECURITY OF THE NOTES; CREATING A NOTE PAYMENT FUND; MAINTAINING THE HERETOFORE ESTABLISHED SINKING FUND; AUTHORIZING ACCEPTANCE OF THE PROPOSAL OF THE PURCHASER OF THE NOTES; AND REPEALING INCONSISTENT ORDINANCES." This Ordinance authorizes the issuance of general obligation bond anticipation notes in one or more series in an aggregate principal amount not to exceed $3,000,000 (the "Notes") by the City of Paducah, Kentucky (the "City") for the purpose of financing on an interim basis a portion of the costs of an approximately 100,000 square foot facility (the "Project") to be subsequently leased to the Paducah McCracken County Industrial Development Authority. Provisions are made for the authorization and issuance of general obligation bonds to retire the notes at maturity by September 1, 2004; for the application of the proceeds of the notes; for the establishment of a Note Payment Fund and Construction Fund; for the maintenance of the heretofore established Sinking Fund; and for certain covenants of the City with respect to the notes. The Notes are to be sold on a private negotiated basis to the bidder providing the City with the lowest interest rate. The Notes are to bear interest, payable at maturity on September 1, 2004, at the interest rate to be set forth in a resolution of the City awarding the Notes to the successful purchaser. As required by KRS 83A.060, the following Section 8 of the Ordinance is set forth in its entirety: "Section 8 -- General Obligation, Maintenance of Sinking Fund. The Notes shall be full general obligations of the City and, for the payment of said Notes and the interest thereon, the full faith, credit and revenue of the City are hereby pledged for the prompt payment thereof. During the period the Notes are outstanding, there shall be and there hereby is levied on all the taxable property in the City, in addition to all other taxes, without limitation as to rate, a direct tax annually in an amount sufficient to pay the principal of and interest on the Notes when and as due, it being hereby found and determined that current tax rates are within all applicable limitations. Said tax shall be and is hereby ordered computed, certified, levied and extended upon the tax duplicate and collected by the same officers in the same manner and at the same time that taxes for general purposes for each of said years are certified, extended and collected. Said tax shall be placed before and in preference to all other items and for the full amount thereof provided, however, that in each year to the extent that the other lawfully available funds of the City are available for the payment of the Notes and are appropriated for such purpose, the amount of such direct tax upon all of the taxable property in the City shall be reduced by the amount of such other funds so available and appropriated. Pursuant to Ordinance No. 2001-5-6353 adopted by the City (the "2001 General Obligation Ordinance"), there has heretofore been established a sinking fund (the "Sinking Fund"), which is hereby ordered to be continued and maintained as long as the Notes shall remain outstanding. The funds derived from said tax levy hereby required or other lawfully available funds shall be placed in the Sinking Fund and, together with interest collected on the same, are irrevocably pledged for the payment of the interest on and principal of all bonds issued under the Act and Tax -Supported Leases, as defined in the Act, when and as the same fall due. Amounts shall be transferred from the Sinking Fund to the Note Payment Fund at the times and in the amounts required by Section 7 hereof." Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-4-6794; BK 30; PG MUNICIPAL ORDER GENERAL OBLIGATION BOND ANTICIPATION NOTES, SERIES 2004 Commissioner Montgomery offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "MUNICIPAL ORDER/RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY ACCEPTING THE SUCCESSFUL PROPOSAL FOR THE PURCHASE OF CITY OF PADUCAH, 367 APRIL 13, 2004 KENTUCKY GENERAL OBLIGATION BOND ANTICIPATION NOTES, SERIES 2004 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $3,000,000," be adopted. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). M.O. 1057; BK 5; PG ORDINANCES — ADOPTION LEASE OF BUILDING & PROPERTY TO IDA Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY APPROVING A LEASE AMONG THE CITY OF PADUCAH, KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY AND THE PADUCAH MCCRACKEN COUNTY INDUSTRIAL DEVELOPMENT AUTHORITY WITH RESPECT TO A PUBLIC PROJECT, AND AUTHORIZING THE EXECUTION OF VARIOUS DOCUMENTS RELATED TO SUCH LEASE. " This Ordinance authorizes the City of Paducah, Kentucky (the "City") to execute a Contract, Lease & Option (the "Lease") with the County of McCracken, Kentucky (the "County") and the Paducah McCracken County Industrial Development Authority (the "Authority"), whereby the City and County will lease an approximately 100,000 square foot facility (the "Project") to the Authority for a period of approximately 20 years. The Ordinance approves the form of the Lease presented to the Board of Commissioners of the City, with such changes therein as shall not be adverse to the City and may be approved by the Mayor and City Clerk. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-4-6795; BK 30; PG PURCHASE FIRE TRAINING MATERIAL Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF FIRE TRAINING MATERIAL FROM ACTION TRAINING SYSTEMS, INC., FOR THE PADUCAH FIRE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the Finance Director is hereby authorized to pay to Action Training Systems, Inc., the total amount of $16,540.00 for the purchase of audio-visual training systems material for the Paducah Fire Department, and that the Mayor is hereby authorized to execute a contract for same. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-4-6796; BK 30; PG AGREEMENT FOR CONSTRUCTION OF A RIGHT TURN LANE AT LOURDES HOSPITAL Commissioner Guess offered motion, seconded by Commissioner Coleman that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT BETWEEN THE COMMONWEALTH OF KENTUCKY, TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS AND THE CITY OF PADUCAH, KENTUCKY, FOR CONSTRUCTION OF A RIGHT TURN LANE AT LOURDES HOSPITAL." This ordinance is summarized as follows: That the Mayor is hereby authorized to execute a contract between the Commonwealth of Kentucky, Department of Highways, and the City of Paducah, Kentucky, for construction of a right turn lane at Lourdes Hospital entrance on U.S. 45(Lone Oak Road) to provide an emergency vehicle access lane. The Department will reimburse the City up to $46,000 for completion of this project. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-4-6797; BK 30; PG MW APRIL 13, 2004 AUTHORIZE PAYMENT FOR ELECTRICAL RELOCATION SERVICES WITHIN THE DOWNTOWN AREA Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY TO THE ELECTRICAL PLANT BOARD D/B/A PADUCAH POWERS SYSTEMS FOR ADDITIONAL ELECTRICAL RELOCATION SERVICES FOR STREETSCAPE PHASE III AND TRANSFER FUNDS FROM COMMISSION CONTINGENCY." This ordinance is summarized as follows: The Finance Director is hereby authorized to pay to Electric Plant Board d/b/a Paducah Power Systems the amount of $36,700, for electrical relocation services within the downtown riverfront area between Broadway and Kentucky which were required to complete the Streetscape Phase III project and authorizes said funds to be transferred. Adopted on call of the roll, yeas Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). ORD. #2004-4-6798; BK 30; PG PRESENTATION IAFF — MINIMUM MANNING ORDINANCE Barry Carter, President of IAFF, requested on behalf of the union that the City introduce an ordinance establishing a minimum manning level of 20 firefighters for the Fire Department. Mr. Carter agreed to try to get fire fighters in the union to notify the Chief as soon as they know they are going to retire so the City can start the hiring process to fill that position. The Fire Chief will brief the Board at their May 4th meeting on actions to reduce First Responder responses to non -emergency medical calls. ORDINANCES — INTRODUCTION ESTABLISH MINIMUM MANNING FOR FIRE DEPARTMENT Commissioner Coleman offered motion, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ESTABLISHING MINIMUM MANNING FOR THE PADUCAH FIRE DEPARTMENT". This ordinance is summarized as follows: Establishing minimum manning at 20 employees per shift in the Paducah Fire Department and setting exceptions. This motion died for lack of a second. The Board did tell Mr. Carter that the City will take this request into consideration during the budget process and get back to him. RECLASSIFY DEPUTY BUILDING INSPECTOR AS NON -CIVIL SERVICE Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE RECLASSIFYING ALL DEPUTY BUILDING INSPECTOR POSITIONS WITHIN THE CITY OF PADUCAH AS NON -CIVIL SERVICE." This ordinance is summarized as follows: The class of positions at the City of Paducah which traditionally perform duties for inspections related to all buildings and structures, as specifically identified herein, is hereby designated as non -civil service. Those positions are as follows: Inspection Department Deputy Building Inspectors Trainee Level 1 Level 2 Level 3 Plans Review PURCHASE BODY ARMOR FOR POLICE DEPARTMENT Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE 369 APRIL 13, 2004 AUTHORIZING THE PURCHASE OF TACTICAL BODY ARMOR FROM RAY O'HERRON COMPANY INC., FOR THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the Finance Director is hereby authorized to pay to Ray O'Herron Company Inc., the total amount of $12,155.00 for the purchase of tactical body armor for the Emergency Response Team of the Paducah Police Department, and that the Mayor is hereby authorized to execute a contract for same. DESIGN OF HVAC IMPROVEMENT/RENOVATIONS FOR CITY HALL AND THE POLICE STATION Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL FOR ENGINEERING AND CONSTRUCTION ADMINISTRATION SERVICES FOR THE HVAC SYSTEMS AT CITY HALL AND THE PADUCAH POLICE DEPARTMENT, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah accepts the proposal of Marcum Engineering, LLC, in the amounts of $20,985.00 for City Hall and $54,565.00 for the Paducah Police Department for full engineering and construction administration services for renovations and improvements to the HVAC systems, and authorizes the Mayor to execute all documents relating to same. ACQUISITION OF PROPERTY LOCATED AT 405 S 2ND STREET Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE DEED OF CONVEYANCE FOR ACQUISITION OF A PORTION OF PROPERTY LOCATED AT 405 SOUTH 2ND STREET." This ordinance is summarized as follows: The Mayor is hereby authorized to execute a Deed of Conveyance and all documents relating to same, between the City of Paducah and CSX Transportation, Inc., for acquisition of a portion of property (0.1733 acres, more or less) located at 405 South 2°a Street for development of the four Rivers Performing Arts Center project, for and in consideration of $8,500.00. ACCEPT DONATION OF PROPERTIES LOCATED AT 100 AND 160 PECAN DRIVE FOR THE PECAN DRIVE ROADWAY IMPROVEMENT PROJECT Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING A GIFT OF REAL PROPERTIES FOR THE PECAN DRIVE ROADWAY IMPROVEMENT AND AUTHORIZE THE MAYOR TO EXECUTE A DEED AND ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: The City of Paducah hereby accepts a gift of real properties located at 100 Pecan Drive and 160 Pecan Drive from Bible Baptist Church of Paducah, Inc., (d/b/a Heartland Worship Center) for the Pecan Drive Roadway Improvement Project, and authorizes the Mayor to execute a deed and all documents relating to same. APPROVE CONTRACT FOR SERVICES FOR PADUCAH AREA TRANSIT Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE r LL AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH PADUCAH AREA TRANSIT SYSTEM FOR PUBLIC TRANSPORTATION SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with Paducah Area Transit System in the amount of $175,000.00 for public transportation services for the Paducah/McCracken County area. This contract expires June 30, 2004. APPROVE CONTRACT FOR SERVICES WITH PURCHASE PARTNERSHIP Commissioner Montgomery offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE 370 APRIL 13, 2004 AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH PURCHASE PARTNERSHIP FOR PROGRESS FOR SPECIFIC SERVICES." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a contract with Purchase Partnership for Progress in the amount of $200,000.00 for specific services for the Paducah area. This contract shall expire June 30, 2004. CITY MANAGER REPORT • Bob Freudenthal gave departing comments. • The City Manager requested that the position of secretary in the Public Works Department be filled. MOTION Commissioner Smith offered motion, seconded by Commissioner Montgomery, that the Board of Commissioners authorize the vacant position of secretary in the Public Works Department be filled. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Montgomery, Smith and Mayor Paxton (5). CITY MANAGER REPORT cont. • Meeting on April 27, 2004, needs to be cancelled because three members of the Board will be out of town. • May have a Police officer disciplinary hearing at the meeting on April 20, 2004. • Calendar items. CIVIL SERVICE/AFSCME ISSUE The City Manager recommended that the City change its bargaining position and require that the civil service clause be omitted from any future collective bargaining agreement with AFSCME Local 1580. David Casey, President of AFSCME, requested that the clause guaranteeing that all positions represented by the union fall under civil service not be put back on the bargaining table and it be left in the AFSCME contract. After discussion between the Mayor and Commissioners, Comm. Coleman was asked and agreed to take on the responsibility to research the civil service procedure and see if revisions can be made that will improve the employee selection process. The Board also agreed at this time not to require removal of the civil service language as a condition of signing a new AFSCME contract. PUBLIC COMMENTS Todd Megibow and Merryman Kemp appealed to the Board to adopt a resolution supporting the "Bill of Rights" and opposing the "Patriot Act". Upon motion the meeting adjourned. ADOPTED: May // , 2004 "111111111 "m a 14 No W, , A6,01 I M�10 City Clerk 1� Mayor I ,7�,