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Home My WebLink About03/22/05527 MARCH 22, 2005 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, March 22, 2005, Mayor Pro Tem Smith presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Sirk, and Smith (4). Mayor Paxton was absent (1). MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for March 76' and March 8''' 2005, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Pro Tem Smith (4). APPOINTMENTS ELECTRIC PLANT BOARD Mayor Paxton made the following appointments: "WHEREAS, upon the recommendation of Mayor Paxton, I move that the Board of Commissioners, appoint Mike Cappock as a member of the Electric Plant Board to replace John Williams, Sr., whose term has expired. This term will expire February 6, 2009." Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in appointing Mike Cappock as a member of the Electrical Plant Board. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Pro Tem Smith (4)• MOTIONS R & F DOCUMENTS & BIDS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) Complete Services (b) M P Lawson Construction LLC (c) Murtco Inc 2. Contracts/Agreements: (a) Sanders Implement For Purchase of One John Deere Tractor and Cost of Labor to Install a Tiger Triple Gang Flail Mower (2005-2-6933) (b) McKeel Equipment For Purchase of One Alamo Hydro 15' Flex Wing Mower and One Case Four -Wheel Drive Tractor (2005-2-6931) (c) Change Order No. 1 with Swift & Staley Contractors for City Hall HVAC Renovations (2005-3-6937) (d) Change Order No. 3 with Chester Mechanical for Paducah Police Department HVAC Renovations (2005-3-6938) (e) Loan Document Between GPEDC and Union Planters Bank (f) The City's Loan Guaranty for the Loan Document Between GPEDC and Union Planters Bank (2003-3-6629) 3. Form 1040 for 2004 Individual Income Tax Return of City Manager, Jim Zumwalt 4. Notice of Cancellation for the Board of Commissioners Meeting of March 15, 2005 5. Called Meeting Notice for March 15, 2005 at 7:30 a.m. BIDS PUBLIC WORKS/REFUSE DIVISION FRONT -LOADING REFUSE CONTAINERS 1. Wastequip Holt 2. Link Environmental Equipment Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Pro Tem Smith (4). 528 MARCH 22, 2005 MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Sirk offered motion, seconded by Commissioner Guess, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Pro Tem Smith (4). AMEND PAYROLL TABLE TO CREATE PART-TIME EQUIPMENT SPECIALIST Commissioner Coleman offered motion, seconded by Commissioner Guess, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING TABLE 2, CLASSIFICATIONS/ PAY SCHEDULE, NON -CIVIL SERVICE, POLICE AND FIRE FOR POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). M.O. #1125; BK 5; PG AUTHORIZE APPLICATION FOR 2005 JUSTICE ASSISTANCE GRANT Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A GRANT APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN A 2005 JUSTICE ASSISTANCE GRANT THROUGH THE U.S. DEPARTMENT OF JUSTICE IN THE AMOUNT OF $31,430, TO BE USED FOR THE PADUCAH POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). M.O. #1126; BK 5; PG APPROVE CONTRACT FOR NEIGHBORHOOD AFTERSCHOOL PROGRAM OFFERED BY PARKS SERVICES Commissioner Sirk offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PADUCAH PARKS SERVICES AND THE HOUSING AUTHORITY OF PADUCAH FOR NEIGHBORHOOD AFTER SCHOOL PROGRAMS AT VARIOUS PADUCAH HOUSING AUTHORITY SITES", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). M.O. #1127; BK 5; PG SECTION 8 REVISE UTILITY ALLOWANCE Commissioner Coleman offered motion, seconded by Commissioner Guess, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING REVISION OF THE UTILITY ALLOWANCES FOR THE SECTION 8 EXISTING HOUSING VOUCHER PROGRAM AS REQUIRED BY THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted. Adopted on call of the roll; yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). M.O. #1128; BK 5; PG SECTION 8 REVISE ADMINISTRATIVE PLAN Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING `CITY OF PADUCAH, KENTUCKY, REVISED ADMINISTRATIVE PLAN FOR SECTION 8 EXISTING HOUSING'," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). M.O. #1129; BK 5; PG ADOPT 5 -YEAR SECTION 8 PLAN Commissioner Sirk offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY, PUBLIC HOUSING AGENCY 5 YEAR PLAN FOR FISCAL YEARS 529 MARCH 22, 2005 2005-2009 AND ANNUAL PLAN FOR SECTION 8 EXISTING HOUSING FOR FISCAL YEAR 2005", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). M.O. #1130; BK 5; PG ORDINANCES — ADOPTION RATIFYING EXECUTION OF PLAT OF PADUCAH-MCCRACKEN COUNTY CONVENTION CENTER CORPORATION PROPERTY LOCATED AT 1 EXECUTIVE BLVD Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY RATIFYING THE EXECUTION OF A PLAT FOR WAIVER OF SUBDIVISION OF THE PADUCAH- MCCRACKEN COUNTY CONVENTION CENTER CORPORATION." This ordinance is summarized as follows: This Ordinance ratifies the execution by the Mayor of the City of Paducah, Kentucky of the plat entitled Waiver of Subdivision of Paducah -McCracken County Convention Center Corporation. The Ordinance ratifies the plat presented to the Board of Commissioners of the City. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). ORD. #2005-3-6941; BK 30; PG AUTHORIZE MAYOR TO EXECUTE QUITCLAIM DEED TO CONVEY CERTAIN PROPERTIES TO THE PADUCAH-MCCRACKEN COUNTY CONVENTION CENTER Commissioner Guess offered motion, seconded by Commissioner Coleman, that that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE CITY OF PADUCAH, KENTUCKY, TO ENTER INTO A QUITCLAIM DEED TO THE PADUCAH-MCCRACKEN COUNTY CONVENTION CENTER CORPORATION." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to enter into a Quitclaim Deed to the Paducah -McCracken County Convention Center Corporation. The Ordinance approves the form of the Quitclaim Deed presented to the Board of Commissioners of the City, with such changes therein as shall not be adverse to the City and may be approved by the Mayor and City Clerk, and authorizes the execution of all documents related to the Quitclaim Deed. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). ORD. #2005-3-6942; BK 30; PG ZONE CHANGE FOR 110 & 114 SYCAMORE STREET AND 1179 LONE OAK ROAD Mayor Pro Tem Smith offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROPOSED ZONE CHANGE FOR PROPERTY LOCATED AT 110 AND 114 SYCAMORE STREET AND 1179 LONE OAK ROAD, AND AMENDING THE PADUCAH ZONING ORDINANCE SO AS TO EFFECT SUCH REZONING." This ordinance is summarized as follows: Rezone property located at 110 and 114 Sycamore Street and 1179 Lone Oak Road from R-2, Low & Medium Density Residential Zone, to B-1, Convenience & Service Zone, and amending the Paducah Zoning Ordinance to effect such rezoning. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, and Mayor Pro Tem Smith (3). Abstain, Sirk (1). ORD. #2005-3-6943; BK 30; PG APPROVE PAYMENT TO JAMES MARINE FOR MAINTENANCE SERVICE FOR RIVERFRONT BARGE Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY JAMES MARINE FOR MAINTENANCE SERVICES FOR THE RIVERFRONT BARGE." This ordinance is summarized as follows: That the 530 MARCH 22, 2005 Finance Director is hereby authorized to pay James Marine the amount of $12,067.36, for maintenance services for the riverfront barge. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). ORD. #2005-3-6944; BK 5; PG APPROVE AGREEMENT FOR PORTABLE RESTROOMS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF KIT -MO RENTAL & SUPPLY COMPANY FOR PROVIDING THE CITY WITH PORTABLE TOILET SERVICE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Kit -Mo Rental & Supply Company for rental of portable toilets for use by the Parks Department at the following rates, Regular Unit - $14.00/wk; Handicap Unit - $28.00/wk; Additional Services - $14.00/ea; Additional Units for Special Events -$14.00; Additional Handicap Units for Special Events -$40.00; Pick Up and Delivery - $14.00 for first 2 units, $4 each additional unit; Handicap Pick-up & Delivery -$14.00 per unit; and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk and Mayor Pro Tem Smith (4). ORD. #2005-3-6945; BK 30; PG ORDINANCES — INTRODUCTION ACCEPT SECTION 8 HOUSING CHOICE VOUCHERS Commissioner Sirk offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING SECTION 8 HOUSING CHOICE VOUCHERS FOR THE CITY OF PADUCAH SECTION 8 PROGRAM". This ordinance is summarized as follows: The City of Paducah hereby accepts 44 Housing Choice Vouchers from the U.S. Department of Housing & Urban Development in the amount of $151,008 annually and one time administrative payment of $9,250 for the City of Paducah Section 8 Program to replace housing conversion actions at Southgate Manor Apartments. PURCHASE FRONT -LOADING REFUSE CONTAINERS Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF WASTEQUIP HOLT FOR THE PURCHASE OF FRONT -LOADING REFUSE CONTAINERS AND, AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: The City of Paducah accepts the bid of Wastequip Holt in an amount not to exceed $50,000.00, for furnishing the City with 64 refuse containers, of various sizes, for use by the Public Works Department/Solid Waste Division, and authorizes the Mayor to execute a contract for same. APPROVE ENGINEERING DESIGN SERVICES FOR PECAN DRIVEBUCKNER LANE ROADWAY PROJECT Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 3 WITH FLORENCE & HUTCHESON, INC., FOR THE PECAN DRIVE BRIDGE CONSTRUCTION PROJECT". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 3 in an amount not to exceed $61,024.00 with Florence & Hutcheson, Inc., for additional surveying and design services to relocate the mainline roadway at the intersection with Alben Barkley Drive, increasing the total cost to $395,603.00. INTERLOCAL COOPERATION AGREEMENT FOR THE STORMWATER PHASE II PROGRAM Commissioner Sirk offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE AN INTERLOCAL COOPERATION AGREEMENT BETWEEN THE CITY OF PADUCAH, KENTUCKY AND DISTRICT ONE OF THE KENTUCKY TRANSPORTATION CABINET, FOR STORMWATER PHASE II RESPONSIBILITIES." This ordinance is summarized as follows: The City of Paducah 531 MARCH 22, 2005 hereby authorizes the Mayor to execute an interlocal agreement with District One of the Kentucky Transportation Cabinet for Stormwater Phase II responsibilities. CITY MANAGER REPORT • Joel Scarbrough, Chief Building Inspector, briefed the Board about an employment opportunity called the Senior Community Service Employment Program that is through the Easter Seals Center. The City is going to participate in this program for part-time temporary employment. All benefits and salaries will be paid by the U.S. Department of Labor. The City Manager asked if the Board wanted to cancel the April 5th meeting because there would not be a quorum to meet. The Board directed the City Manager to cancel the meeting. Upon motion the meeting adjourned. ADOPTED: April A-2 '2005