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Home My WebLink About03/08/05521 MARCH 8, 2005 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, March 8, 2005, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for February 22nd and March l' 2005, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). APPOINTMENTS PADUCAH WATERFRONT DEVELOPMENT MASTER PLAN COMMITTEE Mayor Paxton made the following appointments "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint the following individuals to the Paducah Waterfront Development Master Plan Committee. These terms will expire June 30, 2008." John Crivello Bill Schroeder Herschel Dungey George Sirk Keith Feather Chris Smith Carol Gault Sonny Smith Buzz Hammond Hal Sullivan Mary Hammond Carl Torian Julie Harris Mike Wells Paul Holland Ken Wheeler Gwen Kaiser William Wheeler Dan Key Rick Leeper Edwin Leslie Bob Michel Gerry Montgomery Ro Morse Kelly Nuckols Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of .. Commissioners approve the action of Mayor Paxton in appointing the following individuals as members of the Paducah Waterfront Development Master Plan Committee: John Crivello Bill Schroeder Herschel Dungey George Sirk Keith Feather Chris Smith Carol Gault Sonny Smith Buzz Hammond Hal Sullivan Mary Hammond Carl Torian Julie Harris Mike Wells Paul Holland Ken Wheeler Gwen Kaiser William Wheeler Dan Key Rick Leeper Edwin Leslie Bob Michel Gerry Montgomery Ro Morse Kelly Nuckols Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). MOTIONS R & F DOCUMENTS & BIDS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) A & K Construction Inc. (b) Central Paving Company of Paducah (c) Florence & Hutcheson Inc. (d) Hannan Supply Company Inc. 2. Contracts/Agreements: (a) FEBCO, Inc. for Providing Administrative Services Related to the City's Flexible Spending Account Plan (2005-2-6930) (b) Gregory W. Carlton - Consulting Services for the City of Paducah's Health Insurance Plan During the Calendar Year of 2005 (2005-2-6924) (c) Paducah Main Street, Inc. Addendum to Contract for Services (2005-2-6928) Financial Highlights of Paducah Water Works during the Month of January, 2005 522 . 1, BIDS MARCH 8, 2005 PARKS SERVICES PORTABLE TOILET RENTALS FY 2005-2006 1. Lane's Mobile John 2. Kit -Mo Rental Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5)• MUNICIPAL ORDERS, PERSONNEL CHANGES Commissioner Sirk offered motion, seconded by Commissioner Smith, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5)• DECLARATION OF OFFICIAL INTENT TO REIMBURSE ADVANCES MADE FOR CAPITAL OUTLAYS TO BE MADE FROM SUBSEQUENT BORROWINGS — 2005 DEBT ISSUE Commissioner Smith offered motion, seconded by Commissioner Sirk, that a Municipal Order entitled, "A MUNICIPAL ORDER OF THE CITY OF PADUCAH, KENTUCKY, MAKING DECLARATION OF OFFICIAL INTENT WITH RESPECT TO REIMBURSEMENT OF TEMPORARY ADVANCES MADE FOR CAPITAL EXPENDITURES TO BE MADE FROM SUBSEQUENT BORROWINGS", be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). M.O. #1121; BK 5; PG LEASES a) MARKET HOUSE THEATRE Commissioner Coleman offered motion, seconded by Commissioner Guess, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE MARKET HOUSE THEATRE AND THE CITY OF PADUCAH FOR LEASE OF THE SOUTHERN END OF THE MARKET HOUSE BUILDING," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). M.O. #1122; BK 5; PG MOTION FOR LEASES Commissioner Sirk offered motion, seconded by Commissioner Smith, that a clause be inserted into the Market House Theatre, Market House Museum, and Yeiser Art Center leases under the Maintenance Section that states, "Major repairs are defined as repairs costing over $1,000". Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). b) MARKET HOUSE MUSEUM Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE WILLIAM CLARK MARKET HOUSE MUSEUM AND THE CITY OF PADUCAH FOR LEASE OF THE CENTER PORTION OF THE MARKET HOUSE BUILDING," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). M.O. #1123; BK 5; PG e) YEISER ART CENTER Commissioner Sirk offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A LEASE AGREEMENT BETWEEN THE YEISER ART CENTER AND THE CITY OF PADUCAH FOR LEASE OF THE NORTHERN END OF THE MARKET HOUSE BUILDING," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). M.O. #1124; BK 5; PG 523 MARCH 8, 2005 ORDINANCES — EMERGENCY APPROVE PAYMENT TO ATMOS ENERGY FOR RELOCATION OF GAS MAIN AT THE PECAN DRIVEBUCKNER LANE BRIDGE PROJECT Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR RELOCATION OF A GAS MAIN AT THE PECAN DRIVE-BUCKNER LANE BRIDGE PROJECT." This ordinance is summarized as follows: The Finance Director is hereby authorized to pay to Atmos Energy the sum of $41,212.50, for the relocating of a gas main found during construction of one of the new bridges for the Pecan Drive - Buckner Lane Bridge Project. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith and Mayor Paxton (5). ORD. # 2005-3-6934; BK 30; PG ORDINANCES — ADOPTION AMEND SIGN REGULATIONS Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING SECTION 126-76, SIGN REGULATIONS, OF CHAPTER 126, ZONING, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That Sec. 126-76, Sign Regulations, of Chapter 126, Zoning, of the Code of Ordinances of the City of Paducah, Kentucky, is amending the regulations to allow non-commercial public or private schools to have electronic message signs that do not change messages more than once every 5 minutes. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). Nays, Commissioner Smith (1). ORD. #2005-3-6935; BK 30; PG FINANCIAL STATEMENT AUDITOR FOR CITY OF PADUCAH FOR FISCAL YEARS 2005 THROUGH 2008 Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL OF KEMPER CPA GROUP LLP FOR COMPREHENSIVE ANNUAL FINANCIAL REPORTS FOR FISCAL YEARS ENDING JUNE 30, 2005, 2006, 2007, AND 2008, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah accepts the proposal of Kemper CPA Group LLP for Comprehensive Annual Financial Reports for Fiscal Years ending June 30, 2005, 2006, 2007 and 2008 for a total sum not to exceed $167,600.00, and authorizing the Mayor to execute all documents relating to same. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith, and Mayor Paxton (5). ORD. #2005-3-6936; BK 30; PG CHANGE ORDER #1 FOR CITY HALL HVAC PROJECT Commissioner Sirk offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 FOR THE CITY HALL HVAC IMPROVEMENT PROJECT". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 1 for an increase in the amount of $8,015.00 with Swift and Staley Mechanical Contractors, Inc., for modifications to the original scope of work necessary to finalize the City Hall HVAC Improvement project, increasing the total cost to $177,015.00. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith, and Mayor Paxton (5). ORD. #2005-3-6937; BK 30; PG CHANGE ORDER #3 FOR POLICE DEPT. HVAC PROJECT Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 3 WITH CHESTER MECHANICAL, INC., FOR HVAC RENOVATIONS AT THE PADUCAH POLICE DEPARTMENT". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 3 in the amount of $67;391.00 for HVAC renovations at the Paducah Police Department, increasing the total contract price to $510,536.00. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith, and Mayor Paxton (5). ORD. #2005-3-6938; BK 30; PG CLOSE A PORTION OF AN ALLEY LOCATED NORTH OF MONROE STREET Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE 524 MARCH 8, 2005 CLOSING OF A PORTION OF AN ALLEY LOCATED NORTH OF MONROE STREET AND BEING 150.21' WEST OF THE INTERSECTION OF FOUNTAIN AVENUE AND MONROE STREET." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of a portion of an alley located north of Monroe Street and being 150.21' west of the intersection of Fountain Avenue and Monroe Street, and further, authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith, and Mayor Paxton (5). ORD. #2005-3-6939; BK 30; PG ACCEPTANCE OF FUNDS FROM THE KENTUCKY TRANSPORTATION CABINET FOR USE ON THE PECAN DRIVE-BUCKNER LANE PROJECT Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE TRANSFER OF FUNDS FROM THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS FOR THE PECAN DRIVE-BUCKNER LANE PROJECT". This ordinance is summarized as follows: That the City of Paducah hereby accepts the transfer of excess funds in the amount of $130,885 from the KY 305 Turn Lane Project for use on the Pecan Drive -Buckner Lane Project. The City may utilize said funds under conditions as outlined in KY 305 Truck Turn Lane State Contract 11. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, Smith, and Mayor Paxton (5). ORD. #2005-3-6940; BK 30; PG ORDINANCES — INTRODUCTION RATIFYING EXECUTION OF PLAT OF PADUCAH-McCRACKEN COUNTY CONVENTION CENTER CORPORATION PROPERTY LOCATED AT 1 EXECUTIVE BLVD Commissioner Sirk offered motion,'seconded by Commissioner Smith, that the Board of Commissioners introduce an -ordinance entitled, "AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF PADUCAH, KENTUCKY RATIFYING THE EXECUTION OF A PLAT FOR WAIVER OF SUBDIVISION OF THE PADUCAH-MCCRACKEN COUNTY CONVENTION CENTER CORPORATION." This ordinance is summarized as follows: This Ordinance ratifies the execution by the Mayor of the City of Paducah, Kentucky of the plat entitled Waiver of Subdivision of Paducah -McCracken County Convention Center Corporation. The Ordinance ratifies the plat presented to the Board of Commissioners of the City. AUTHORIZE MAYOR TO EXECUTE QUITCLAIM DEED TO CONVEY CERTAIN PROPERTIES TO THE PADUCAH-McCRACKEN COUNTY CONVENTION CENTER Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE CITY OF PADUCAH, KENTUCKY, TO ENTER INTO A QUITCLAIM DEED TO THE PADUCAH- McCRACKEN COUNTY CONVENTION CENTER CORPORATION." This ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky (the "City") to enter into a Quitclaim Deed to the Paducah -McCracken County Convention Center Corporation. The Ordinance approves the form of the Quitclaim Deed presented to the Board of Commissioners of the City, with such changes therein as shall not be adverse to the City and may be approved by the Mayor and City Clerk, and authorizes the execution of all documents related to the Quitclaim Deed. ZONE CHANGE FOR 110 & 114 SYCAMORE STREET AND 1179 LONE OAK ROAD Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE APPROVING THE FINAL REPORT OF THE PADUCAH PLANNING COMMISSION ON THE PROOSED ZON E CHANGE FOR PROPERTY LOCATED AT 110 AND 114 SYCARMORE STREET AND 1179 LONE OAK ROAD, AND AMENDING THE PADUCAH ZONING ORDINANCE SO AS TO EFFECT SUCH REZONING." This ordinance is summarized as follows: Rezone property located at 119 and 114 Sycamore Street and 1179 Lone Oak Road from R-2, Low & Medium Density Residential Zone, to B-1, Convenience & Service Zone, and amending the Paducah Zoning Ordinance to effect such rezoning. NOTE: Commissioner Sirk will abstain from the vote at the time of the adoption of the ordinance due to his firm being involved with the property. APPROVE PAYMENT TO JAMES MARINE FOR MAINTENANCE SERVICE FOR RIVERFRONT BARGE Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY JAMES MARINE FOR MAINTENANCE SERVICES FOR THE RIVERFRONT BARGE." This ordinance is summarized as follows: That the Finance MARCH 8, 2005 Director is hereby authorized to pay James Marine the amount of $12,067.36, for maintenance services for the riverfront barge. APPROVE AGREEMENT FOR PORTABLE RESTROOMS Commissioner Sirk offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF KIT -MO RENTAL & SUPPLY COMPANY FOR PROVIDING THE CITY WITH PORTABLE TOILET SERVICE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Kit -Mo Rental & Supply Company for rental of portable toilets for use by the Parks Department at the following rates, Regular Unit $14.00/wk; Handicap Unit - $28.00/wk; Additional Services - $14.00/ea.; Additional Units for Special Events - $14.00; Additional Handicap Units for Special Events - $40.00; Pick Up & Delivery - $14.00 for first 2 units, $4 each additional unit; Handicap Pick-up & Delivery - $14.00 per unit; and authorizes the Mayor to execute a contract for same. CITY MANAGER REPORT • The City will discuss the No Smoking in restaurant issue on April 19`" COMMISSIONER CONCERN Comm. Guess has received a complaint about debris cleanup at sites of vehicle accidents. Upon motion the meeting adjourned. ADOPTED: March tea- '2005 mpld 1tLJ�L./ / � • City Clerk 525