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HomeMy WebLinkAbout02/22/05513 FEBRUARY 22, 2005 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers at City Hall at 6:00 p.m., Tuesday, February 22, 2005, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Guess, Sirk, Smith and Mayor Paxton (4). Commissioner Coleman was absent (1). MINUTES Commissioner Guess offered motion, seconded by Commissioner Smith, that the reading of the Minutes for February 7th, 2005, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). APPOINTMENTS PADUCAH CABLE COMMUNICATIONS AUTHORITY Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Gerry Montgomery as a member of the Paducah Cable Communications Authority. This term will expire October 15, 2009." Commissioner Guess offered motion, seconded by Commissioner Sirk, that the Board of Commissioners approve the recommendation of Mayor Paxton in reappointing Gerry Montgomery as a member of the Paducah Cable Communications Authority. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). MOTIONS R & F DOCUMENTS & BIDS Commissioner Sirk offered motion, seconded by Commissioner Smith, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) D & D Construction of Paducah Inc. 2. Contracts/Agreements: (a) Waggoner Clothing for the Purchase of Ten Sets of Protective Clothing for the Paducah Fire Department (2005-2-6925) (b) Change Order No. 1 and No. 2 with Chester Mechanical, Inc. for Paducah Police Department HVAC Renovation (2005-2-6926) (c) Memorandum of Understanding between US Department of Justice, Bureau of Alcohol, Tobacco, Firearms and Explosives, the Kentucky State Police, the Louisville Metro Police Department, the Lexington -Fayette Urban County Government Division of Police and the Paducah Police Department for Cooperation in the Investigation of Explosives Incidents in the Commonwealth of Kentucky (M.O. 1073) (d) Amendment No. 2A to the Revised Health Insurance Master Plan Document for Employees of the City of Paducah (M.O. # 1116) (e) Amendment No. 3A to the Revised Health Insurance Master Plan Document for Employees of the City of Paducah (M.O. # 1117) 3. Kemper CPA Group Proposal for Audit and Professional Services for FY June 30, 2005-2008 4. Williams, Williams & Lentz Proposal to Provide Professional Services 5. Notice of Cancellation for February 15, 2005 Commission Meeting Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). LETTER OF SUPPORT FOR STARLIGHT VILLAGE APARTMENTS Commissioner Smith offered motion, seconded by Commissioner Sirk, that the City of Paducah hereby authorize Mayor Paxton to sign a letter of support for Volunteer Management Development Corporations request of $4.3 million in Low to Moderate Income Housing Tax Credits for the Starlight Village Apartments Project. LOST BY TIE VOTE: Yeas, Commissioners Sirk and Mayor Paxton (2). Nays, Commissioners Guess and Smith (2). 514 FEBRUARY 22, 2005 MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Guess offered motion, seconded by Commissioner Smith, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). AMEND PAYROLL TABLES FOR TRANSFER OF DOWNTOWN BEAUTIFICATION OPERATION Commissioner Sirk offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 2, CLASSIFICATIONS/ PAY SCHEDULE, NON -CIVIL SERVICE, POLICE AND FIRE TO TRANSFER DOWNTOWN BEAUTIFICATION OPERATION POSITIONS IN THE PARKS DEPARTMENT TO THE PUBLIC WORKS DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). M.O. #1118; BK 5; PG AMEND PAYROLL TABLE Commissioner Smith offered motion, seconded by Commissioner Sirk, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 2, CLASSIFICATIONS/ PAY SCHEDULE, FOR NON -CIVIL SERVICE, POLICE AND FIRE FOR CITY OF PADUCAH EMPLOYEES," be adopted. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). M.O. #1119; BK 5; PG ENCROACHMENT AGREEMENT WITH EASTER SEALS WEST KENTUCKY Commissioner Guess offered motion, seconded by Commissioner Smith, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO ENTER INTO AN ENCROACHMENT AGREEMENT BETWEEN THE CITY OF PADUCAH AND EASTER SEALS WEST KENTUCKY FOR AN ENCROACHMENT UPON A PORTION OF CITY OF PADUCAH RIGHT-OF-WAY AT THE INTERSECTION OF 29TH STREET AND LaCLEDE AVENUE," be adopted. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). M.O. #1120; BK 5; PG ORDINANCES — ADOPTION INCREASE CITY MANAGER APPROVAL LIMIT AMOUNT FOR PROCUREMENT TO $20,000 Commissioner Sirk offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY". This ordinance is summarized as follows: Amend the City's procurement code to reflect the limit for city manager approval be increased to $20,000. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). ORD. #2005-2-6927; BK 30; PG APPROVE ADDENDUM TO CONTRACT FOR SERVICES WITH PADUCAH MAIN STREET, INC. Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN ADDENDUM TO THE CONTRACT FOR SERVICES WITH PADUCAH MAIN STREET." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute an Addendum to the Contract for Services between the City of Paducah and Paducah Main Street, Inc., for an additional amount of $7,500. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). ORD. #2005-2-6928; BK 30; PG AMEND BUDGET TO INCREASE PAYMENT TO MAIN STREET Commissioner Guess offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AMENDING ORDINANCE NO. 2004-6-6827, ENTITLED, "AN ORDINANCE ADOPTING THE CITY OF PADUCAH, 515 FEBRUARY 22, 2005 KENTUCKY, ANNUAL BUDGET FOR THE FISCAL YEAR JULY 1, 2004, THROUGH JUNE 30, 2005, BY ESTIMATING REVENUES AND RESOURCES AND APPROPRIATING FUNDS FOR THE OPERATION OF CITY GOVERNMENT." This ordinance is summarized as follows: Amend the annual budget for the fiscal year beginning July 1, 2004, and ending June 30, 2005, by a supplemental appropriation in the amount of $7,500 to the General Fund—Main Street Program. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). ORD. #2005-2-6929; BK 30; PG AUTHORIZE CONTRACT FOR ADMINISTRATIVE SERVICES FOR CITY EMPLOYEES FLEXIBLE SPENDING ACCOUNT Commissioner Sirk offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE DOCUMENTS BETWEEN THE CITY OF PADUCAH AND FEBCO INC., FOR SERVICES RELATED TO THE CITY'S FLEXIBLE SPENDING ACCOUNT PLAN." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute documents between the City of Paducah and Febco for providing administrative services related to the City's flexible spending account. This is for the plan year beginning January 1, 2005 and ending December 31, 2005. The current monthly fee of $5.00 per participant remains the same. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). ORD. #2005-2-6930; BK 30; PG PURCHASE MOWING EQUIPMENT FOR PUBLIC WORKS: TRACTOR AND MOWER FROM McKEEL EQUIPMENT Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR SALE TO THE CITY OF A COMMERCIAL GRADE TRACTOR AND MOWER FOR USE BY THE PUBLIC WORKS DEPARTMENT/GROUNDS DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: The City of Paducah accepts the bid of McKeel Equipment, in the amount of $51,750.00, for sale to the City of one tractor and one mounted flex -wing mower and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). ORD. #2005-2-6931; BK 30; PG MOWER FROM HARTLAND EQUIPMENT Commissioner Guess offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF ONE TRIPLE -GANG FLAIL MOWER FOR USE BY THE PUBLIC WORKS DEPARTMENT/GROUNDS DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: The City of Paducah authorizes the Finance Director to pay the total sum of $26,311.83, to Hartland Equipment for the purchase of one triple -gang flail mower, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). ORD. #2005-2-6932; BK 30; PG TRACTOR FROM SANDERS IMPLEMENT Commissioner Sirk offered motion, seconded by Commissioner Smith, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE PURCHASE OF A JOHN DEERE TRACTOR AND INSTALLATION OF A TRIPLE -GANG FLAIL MOWER FOR USE BY THE PUBLIC WORKS DEPARTMENT/GROUNDS DIVISION, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: The City of Paducah authorizes the Finance Director to pay the total sum of $31,791.00, to Sanders Implement for purchase of one John Deere Tractor and installation of a triple -gang flail mower, and authorizes the Mayor to execute a contract for same. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). ORD. #2005-2-6933; BK 30; PG ORDINANCES – INTRODUCTION AMEND SIGN REGULATIONS Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AMENDING SECTION 126-76, SIGN REGULATIONS, OF CHAPTER 126, ZONING, OF THE CODE OF ORDINANCES OF THE CITY OF PADUCAH, KENTUCKY." This ordinance is summarized as follows: That Sec. 126-76, Sign Regulations, of Chapter 126, ;i 516 FEBRUARY 22, 2005 Zoning, of the Code of Ordinances of the City of Paducah, Kentucky, is amending the regulations to allow non-commercial public or private schools to have electronic message signs that do not change messages more than once every 5 minutes. FINANCIAL STATEMENT AUDITOR FOR CITY OF PADUCAH FOR FISCAL YEARS 2005 THROUGH 2008 Commissioner Guess offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE PROPOSAL OF KEMPER CPA GROUP LLP FOR COMPREHENSIVE ANNUAL FINANCIAL REPORTS FOR FISCAL YEARS ENDING JUNE 30, 2005, 2006, 2007, AND 2008, AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah accepts the proposal of Kemper CPA Group LLP for Comprehensive Annual Financial Reports for Fiscal Years ending June 30, 2005, 2006, 2007 and 2008 for a total sum not to exceed $167,600.00, and authorizing the Mayor to execute all documents relating to same. CHANGE ORDER #1 FOR CITY HALL HVAC PROJECT Commissioner Sirk offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 FOR THE CITY HALL HVAC IMPROVEMENT PROJECT". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 1 for an increase in the amount of $8,015.00 with Swift and Staley Mechanical Contractors, Inc., for modifications to.the original scope of work necessary to finalize the City Hall HVAC Improvement project, increasing the total cost to $177,015.00. CHANGE ORDER #3 FOR POLICE DEPT. HVAC PROJECT Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 3 WITH CHESTER MECHANICAL, INC., FOR HVAC RENOVATIONS AT THE PADUCAH POLICE DEPARTMENT". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 3 in the amount of $67,391.00 for HVAC renovations at the Paducah Police Department, increasing the total contract price to $510,536.00. CLOSE A PORTION OF AN ALLEY LOCATED NORTH OF MONROE STREET Commissioner Guess offered motion, seconded by Commissioner Sirk, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF AN ALLEY LOCATED NORTH OF MONROE STREET AND BEING 150.21' WEST OF THE INTERSECTION OF FOUNTAIN AVENUE AND MONROE STREET." This ordinance is summarized as follows: The City of Paducah does hereby authorize the closing of a portion of an alley located north of Monroe Street and being 150.21' west of the intersection of Fountain Avenue and Monroe Street, and further, authorizes, empowers and directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. ACCEPTANCE OF FUNDS FROM THE KENTUCKY TRANSPORTATION CABINET FOR USE ON THE PECAN DRIVE-BUCKNER LANE PROJECT Commissioner Sirk offered motion, seconded by Commissioner Smith, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE TRANSFER OF FUNDS FROM THE COMMONWEALTH OF KENTUCKY TRANSPORTATION CABINET, DEPARTMENT OF HIGHWAYS FOR THE PECAN DRIVE-BUCKNER LANE PROJECT". This ordinance is summarized as follows: That the City of Paducah hereby accepts the transfer of excess funds in the amount of $130,885 from the KY 305 Turn Lane Project for use on the Pecan Drive -Buckner Lane Project. The City may utilize said funds under conditions as outlined in KY 305 Truck Turn Lane State Contract 11. CITY MANAGER REPORT Calendar Items The City Manager requested an executive session to discuss an economic development prospect. 517 FEBRUARY 22, 2005 Tom Barnett, Planning Director, announced the City had been asked to enter the "Artist Relocation Program" to compete for the Rudy Bruner Foundation Award for Excellence. The City has been notified that it is a silver medal finalist and is still a contender for the gold medal award. The cash prize for the gold medal is $50,000 cash prize, silver medal $10,000. Both prizes have to be used in the program. Police Chief reported the National Center for Women in Policing has named Asst. Chief Sandy Joslyn as winning the "Breaking the Glass Ceiling Award". EXECUTIVE SESSION Commissioner Smith offered motion, seconded by Commissioner Sirk, that the Board go into closed session for discussion of matters pertaining to the following topics: • A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll, yeas, Commissioners Guess, Sirk, Smith and Mayor Paxton (4). Upon motion the meeting adjourned.