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HomeMy WebLinkAbout05/05/09MAY 5, 2009 At a Regular Meeting of the Board of Commissioners, held on Tuesday, May 5, 2009, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). PRESENTATION ARTS AWARENESS PROGRAM Jeff Spicer, an artist in support of the Arts in Paducah, proposed the City adopt an ordinance to allow artists to have an "Artist Setup Area" at the gazebo located at 2nd and Broadway and at the Texaco Station in Lowertown. This would be handled through a permitting process. This would help the artist to educate the community, make the downtown and lowertown areas more marketable for tourism, etc. The Commission agreed to support the idea and to have an ordinance created to allow the proposed artist setup area. ORDINANCE — EMERGENCY PAXTON PARK FUNDING Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce and adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH PAXTON PARK GOLF BOARD FOR SPECIFIC SERVICES AND AUTHORIZING THE FINANCE DIRECTOR TO TRANSFER SAID FUNDS." This ordinance is summarized as follows: The City of Paducah authorizes and directs the Mayor to execute a contract with Paxton Park Golf Board in the amount of $15,000 for specific services for the Paducah area and authorize the Finance Director to transfer said funds from Commission Contingency to the Paxton Park Account. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-5-7543; BK 32; PG ORDINANCE — INTRODUCTION ENDORSE PPS CONDEMNATIONS FOR GAS LINE Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE DEEMING IT NECESSARY TO CONDEMN AND ACQUIRE FOR PUBLIC PURPOSES CERTAIN PROPERTY INTERESTS IN REAL ESTATE LOCATED IN THE KENTUCKY COUNTIES OF McCRACKEN AND MARSHALL IN CONNECTION WITH PADUCAH POWER SYSTEM'S ELECTRIC PEAKING PLANT POWER GENERATION PROJECT AND AUTHORIZING THE FILING OF EMINENT DOMAIN PROCEEDINGS FOR THE ACQUISITION OF SUCH EASEMENT INTERESTS." This ordinance is summarized as follows: The City of Paducah, Kentucky, authorizes the institution of condemnation proceedings against all persons and entities having an interest in certain real property located in the counties of McCracken and Marshall in the name of the Electric Plant Board of the City of Paducah, Kentucky pursuant to the Kentucky Revised Statutes in the furtherance of the public purpose of the Electric Plant Board of the City of Paducah, Kentucky to provide reliable and low-cost electric power and energy to its customers. The acquisition of certain property interests is necessary in connection with Paducah Power System's Electric Peaking Plant Power Generation Project. Said Ordinance further appoints the law firm of McMurry & Livingston, PLLC, as special counsel to institute these condemnation proceedings and represent the interests of the City of Paducah. WORKSHOP REPORT ON REORGANIZATION INFORMATION TECHNOLOGY DEPARTMENT Greg Mueller --Information Technology Director City Planner Ben Peterson and GIS Technician Brian Zimmerman have transferred to the Information Technology f/k/a Information Systems. Mr. Mueller and staff met with the partners of the GIS Consortium to assure them that GIS was not going away and will continue to work hard to make it a success. Three top priorities have been established to begin the process of merging the two departments. • Addressing issues with GIS database and the City `s land management database that need to be corrected • Parcels — Establishing a list of City owned surplus properties that are available for sale • Place surplus properties list on website (Also, creating a database application that will allow properties to be added or deleted as needed so the list will remain current.) _ ---L .-I L.. .. --_ 1-1-__.- -4 =--`1'-- -1, -,_J -L -'-- - 1.J _,1-- 1 , _ I . MAY 5, 2009 FINANCE DEPARTMENT Jon Perkins—Finance Director Human Resources Department has now become a division of the Finance Department. Adrianne Gleason's title has been changed from Budget Officer to Budget & Human Resources Administrator. Mr. Perkins, along with staff, compiled the following categories for priorities: • Stuff in Your Face: Improve Communication with the public and internally—automated phone feature has been disabled (all calls will be answered by a person) Clean Up of Payroll Tables Employment Ads placed in the newspaper will be made more attractive and easier to read—City l logo will also be added so the ad will be easier to spot Work closer with Risk Manager such as workers compensation claims, drug testing of employees, etc (Services that involve Risk Management, Human Resources and Finance) Mr. Perkins and Ms. Gleason will observe employee orientations • In the Near Future: Update Employee Handbook Streamline Health Insurance Enrollment Forms Better Understanding of payroll software—What is available? Automate payroll functions as much as possible Discontinue manual overtime calculations—complete calculations through computer software • Future: Implement biometric timekeeping devices—employees clock in and out using thumbprints or use iris of the eye Allow applications to be completed online ENGINEERING --PUBLIC WORKS DEPARTMENT (EPW) Rick Murphy --City Engineer and Public Works Director Engineering Department and Public Works Department have merged. New name for the department is the "Engineering -Public Works Department". Mr. Murphy has been meeting with the various superintendents and clerical staff to be able to make determinations of what adjustments need to be made. He has created a management team that consists of PW superintendents and some members of the Engineering staff. He hopes that through the team working together everyone will have a better understanding of the services provided by the former Public Works Department and Engineering Department. Trying to cut excess vehicles and materials, where possible. Grounds maintenance will still continue helping with the festivals, maintenance of parks, ball field maintenance, etc. However, there may be changes in the future with regards to the maintenance of the cemetery and parks. He is working with the Parks Services Director on this issue. Decision has been made to move all administrative functions to City Hall. CITY MANAGER REPORT • Calendar Items • May 120'Commission Meeting—ordinance will be on the agenda to create a City -County Study Committee. • May 19t' Commission Meeting—present budget draft for FY2010 to commission Fountain Avenue Homes Buyback Agreements • Personnel Actions—no discussion Upon motion the meeting adjourned. ADOPTED: May 26 , 2009 City Clerk