HomeMy WebLinkAbout03-25-2014WE
MARCH 25, 2014
At a Regular Meeting of the Board of Commissioners, held on Tuesday, March 25, 2014, at 5:30
p.m., in the Commission Chambers of City Hall located at 300 South 5th Street, Mayor Kaler
presided, and upon call of the roll by the City Clerk, the following answered to their names:
Commissioners Abraham, Gault, Rhodes, Wilson and Mayor Kaler (5).
INVOCATION
Tommy Tucker, Pastor for Caring and Senior Adult Ministries of First Baptist Church of
Paducah, gave the invocation.
PLEDGE OF ALLEGIANCE
Caroline Meiners, Sophomore at Paducah Tilghman High School, led the Pledge of Allegiance.
REPORT
911 OPERATIONAL STUDY
Stewart McElhaney with Almont Associates presented an overview of the emergency
communications report prepared regarding services provided by E-911. Almont was hired to
make recommendations on the overall assessment of operations.
(For more details of the presentation a summary prepared by Pam Spencer, Public Information Officer and
provided in the City Commission Highlights, is at the end of the minutes.)
----Mayor Kaler left the meeting for a few minutes. ----
MINUTES
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of
the Minutes for the March 11, 2014, and March 18, 2014, City Commission meetings be waived
and that the Minutes of said meetings prepared by the City Clerk be approved as written.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Pro Tem
Wilson (4).
APPOINTMENTS
PADUCAH GOLF COMMISSION
Mayor Pro Tem Wilson made the following reappointments on behalf of Mayor Kaler:
"WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Bill
Griggs and Martin Mundy as members of the Paducah Golf Commission, their terms will expire
March 26, 2018."
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners approve the action of Mayor Kaler in reappointing Bill Griggs and Martin
Mundy as members of the Paducah Golf Commission.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Pro Tem
Wilson (4).
MOTIONS
R & F DOCUMENTS
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the following
documents be received and filed:
DOCUMENTS
1. Certificates of Liability Insurance
a. Ohio Machinery Co. Inc.
b. Raymond Culp Construction
c. Murtco Inc.
2. Right of Way Bond for Cleaver Construction Co., Inc.
3. Deed of Conveyance: Independence Bancshares, Inc.
4. Agreements/Contracts:
a. Greenway Village Subdivision Phase I — Modification to Irrevocable Letter of
Credit No. 7773 (ORD # 2013-03-8019)
b. Agreement with Pepsi MidAmerica Co. for exclusive beverage and snack
provider service in Paducah Parks Facilities (ORD # 2014-02-8115)
W 1 0
MARCH 25, 2014
5. Edwin J. Paxton Park Financial Statements for January -December, 2013
6. Market House Theatre of Paducah, Kentucky Inc. Financial Statements for years ended
June 30, 2012 and 2011
7. Market House Theatre of Paducah, Kentucky Inc. Financial Statements for years ended
June 30, 2013 and 2012
8. Luther F. Carson Four Rivers Center, Inc. Financial Statements for Years ended June 30,
2012 and 2011
BIDS for Engineering -Public Works
REAR PACKER REFUSE COLLECTION TRUCK
1. TAG Truck Center *
2. Stringfellow Inc.
*denotes winning bid
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, and Mayor Pro Tem
Wilson (4).
----Mayor Kaler returned to the meeting. ----
MUNICIPAL ORDERS
PERSONNEL ACTIONS
Commissioner Rhodes offered motion, seconded by Commissioner Gault, that the Board of
Commissioner of the City of Paducah order that the personnel changes on the attached list be
approved.
(SEE MUNICIPAL ORDER BOOK)
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5).
HOUSEHOLD HAZARDOUS WASTE GRANT
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE A
2014-2015 KENTUCKY HOUSEHOLD HAZARDOUS WASTE GRANT APPLICATION
AND ALL DOCUMENTS NECESSARY THROUGH THE KENTUCKY DIVISION OF
WASTE MANAGEMENT IN THE AMOUNT OF $43,912.50 TO ASSIST IN FUNDING THE
CITY/COUNTY ANNUAL CLEAN-UP DAY," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O. #1762; BK 9
MUTUAL OF AMERICA -COMMUNITY PARTNERSHIP AWARD APPLICATION
Commissioner Gault offered motion, seconded by Commissioner Abraham, that a Municipal
Order entitled, "A MUNICIPAL ORDER APPROVING THE PADUCAH POLICE
DEPARTMENT TO PARTNER WITH MERRYMAN HOUSE DOMESTIC CRISIS CENTER
FOR APPLICATION FOR A MUTUAL OF AMERICA -COMMUNITY PARTNERSHIP
AWARD IN THE AMOUNT OF $25,000 FOR THE HOPELINE DRIVE AND THE
LETHALITY ASSESSMENT PROGRAM," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O. #1763; BK 9
ADOPT PHA ANNUAL PLAN FOR SECTION 8 HOUSING
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that a Municipal
Order entitled, "A MUNICIPAL ORDER ADOPTING "CITY OF PADUCAH, KENTUCKY,
PUBLIC HOUSING AGENCY ANNUAL PLAN FOR SECTION 8 HOUSING CHOICE
VOUCHER PROGRAM FOR FISCAL YEAR 2014", be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O. #1764; BK 9
ADOPT REVISED SECTION 8 HOUSING UTILITY ALLOWANCE
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that a Municipal
Order entitled, "A MUNICIPAL ORDER ADOPTING REVISIONS OF THE UTILITY
391
MARCH 25, 2014
ALLOWANCES FOR THE SECTION 8 HOUSING PROGRAM AS REQUIRED BY THE
HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1974, AS REVISED," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O. #1765; BK 9
ADOPT THE SECTION 8 ADMINISTRATIVE PLAN
Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal
Order entitled, "A MUNICIPAL ORDER ADOPTING THE CITY OF PADUCAH,
KENTUCKY, PADUCAH HOUSING AGENCY REVISED ADMINISTRATIVE PLAN FOR
SECTION 8 HOUSING," be adopted.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). M.O. #1766; BK 9
ORDINANCES — ADOPTION
AUTHORIZE CONTRACT FOR COMPOST GRINDING
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF
CENTRAL PAVING COMPANY FOR COMPOST GRINDING OF TREE DEBRIS AND
YARD WASTE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR
SAME." This ordinance is summarized as follows: That the City accepts the bid of Central
Paving Company for compost grinding of tree debris and yard waste in the amount of $524.00
per hour for the remaining portion of the 2014 calendar year and with three optional one-year
term renewals, and authorizes the Mayor to execute a contract for same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2014-3-8125; BK 33
PURCHASE IN -CAR CAMERAS & SERVER FOR POLICE DEPT.
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
FINANCE DIRECTOR TO PAY L-3 COMMUNICATIONS (MOBILE VISION) FOR THE
SOLE SOURCE PURCHASE OF DIGITAL IN -CAR CAMERAS AND A NEW SERVER
WITH REQUIRED SOFTWARE AND INSTALLATION TO BE USED BY THE PADUCAH
POLICE DEPARTMENT AND AUTHORIZING THE MAYOR TO EXECUTE ALL
DOCUMENTS RELATING TO SAME". This ordinance is summarized as follows: That the
City of Paducah hereby authorizes the Finance Director to make payment to L-3
Communications (Mobile Vision), in the amount of $25,223.00, for the purchase of two digital
in -car cameras, a new server, software and installation to be used by the Paducah Police
Department and authorizes the Mayor to execute all documents relating to same.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2014-3-8126; BK 33
APPROVAL OF DEED AND ASSIGNMENT OF LEASE FOR IDA TO CITY AND
COUNTY FOR THE MACCO ORGANIQUES BUILDING
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
APPROVING THE ACQUISITION OF REAL PROPERTY LOCATED AT 5455
COMMERCE DRIVE, PADUCAH, MCCRACKEN COUNTY, KENTUCKY AND
ASSUMPTION OF THE LEASE AGREEMENT WITH MACCO ORGANIQUES
CORPORATION, FOR THE IMPROVEMENT OF A PUBLIC PROJECT." This ordinance is
summarized as follows: In this Ordinance the City of Paducah approves the acquisition of an
undivided one-half (1/2) interest in the real property located at 5455 Commerce Drive, Paducah,
Kentucky and the assumption of the lease obligations of Paducah -McCracken County Industrial
Development Authority under the Lease Agreement dated May 31, 2013 with MACCO
Organiques Corporation. This Ordinance further authorizes the Mayor of the City of Paducah,
Kentucky to execute a general warranty deed and assignment agreement to accomplish and
consummate the acquisition of the property.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2014-3-8127; BK 33
392 MARCH 25, 2014
INTERLOCAL AGREEMENT BETWEEN CITY, COUNTY & GPEDC FOR
APPOINTING GPEDC AS PROJECT MANAGER FOR RENOVATIONS TO THE
MACCO ORGANIQUES BUILDING
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners adopt an ordinance entitled, "AN ORDINANCE OF THE CITY OF
PADUCAH, KENTUCKY, APPROVING AND AUTHORIZING THE EXECUTION OF AN
INTERLOCAL COOPERTIVE AGREEMENT AMONG THE CITY OF PADUCAH,
KENTUCKY, THE COUNTY OF MCCRACKEN, KENTUCKY, AND G.P.E.D.C. INC." This
ordinance is summarized as follows: This Ordinance authorizes the City of Paducah, Kentucky
to approve and enter into an Interlocal Cooperative Agreement between the City of Paducah,
Kentucky, the County of McCracken, Kentucky, and G.P.E.D.C., Inc., pursuant to Sections
65.210 to 65.300, inclusive, of the Kentucky Revised Statutes, as amended (the "Interlocal Act").
The Ordinance approves the form of the Interlocal Cooperative Agreement presented to the
Board of Commissioners of the City, with such changes therein as shall not be adverse to the
City and may be approved by the Mayor.
The Interlocal Cooperative Agreement sets forth the common plan of construction that the City
of Paducah, County of McCracken, and G.P.E.D.C., Inc., will follow together to undertake the
construction of Project Improvements to the building and site situated at 5455 Commerce Drive,
Paducah, McCracken County, Kentucky in the most cost effective manner pursuant to this
Agreement and the Interlocal Act for a rental arrangement with MACCO Organiques
Corporation.
Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Rhodes, Wilson and Mayor
Kaler (5). ORD.#2014-3-8128; BK 33
ORDINANCES — INTRODUCTION
DECLARATION AND TRANSFER OF SURPLUS PROPERTY LOCATED AT 510
BROADWAY
Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING THE
SALE OF MUNICIPALLY OWNED REAL PROPERTY LOCATED AT 510-514
BROADWAY IN PADUCAH TO THE COLUMBIA CLUB, INC., FOR PURPOSES OF
REDEVELOP AND REVITALIZATION." This ordinance is summarized as follows: In this
Ordinance the City of Paducah ("City") declares City owned real property located at 510-514
Broadway, in Paducah, McCracken County, Kentucky, upon which is situated the Columbia
Theatre, as surplus property and authorizes the sale of the surplus property to The Columbia
Club, Inc., a Kentucky non-profit corporation in accordance with the requirements of KRS
82.083 and the sealed bidding procedure set forth in the City of Paducah Codes of Ordinance
Section 2-668 and pursuant to the terms of the Memorandum of Understanding among the City
and The Columbia Club, Inc., for purposes of redevelopment and revitalization of the Columbia
Theatre. This Ordinance further authorizes the Mayor of the City of Paducah, Kentucky, to
execute and deliver a deed of conveyance of the surplus property and the Memorandum of
Understanding.
NOBLE PARK POOL ENGINEERING CHANGE ORDER #2 WITH ICA
Commissioner Rhodes offered motion, seconded by Commissioner Wilson, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH ICA
ENGINEERING, INC., F/K/A FLORENCE & HUTCHESON FOR THE NOBLE PARK POOL
RENOVATION PROJECT." This ordinance is summarized as follows. The Mayor is hereby
authorized and directed to execute Change Order No. 2 in the amount of $13,230.00 to pay for
additional construction and engineering services for completion of the Noble Park Pool
Renovation Project, increasing the total contract price to $197,425.00.
PURCHASE REAR PACKER TRUCK FOR SOLID WASTE
Commissioner Wilson offered motion, seconded by Commissioner Rhodes, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID
FOR SALE TO THE CITY OF ONE REAR PACKER REFUSE COLLECTION TRUCK, AND
AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance
is summarized as follows: The City of Paducah accepts the bid of TAG Truck Center, LLC, in
the amount of $157,677.00, for sale to the City of Paducah of one rear packer refuse collection
truck, for use by the Solid Waste Division of the Public Works Department, and authorizes the
Mayor to execute a contract for same.
MARCH 25, 2014
APPROVE ADDENDUM NO.2 TO EMPLOYMENT AGREEMENT FOR CITY
MANAGER
Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of
Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND
DIRECTING THE MAYOR TO EXECUTE ADDENDUM NO.2 TO THE AGREEMENT TO
EMPLOY JEFFREY A. PEDERSON AS PADUCAH CITY MANAGER". This ordinance is
summarized as follows: The City hereby approves an addendum to the employment agreement
with Jeffrey Pederson and authorizes the Mayor to execute said addendum. The changes are as
follows: Term of agreement increase effective December 7, 2013 to December 7, 2016; a salary
increase to $150,000 annually; and an increase in annual vacation to 20 days.
CITY MANAGER REPORT
• The City Manager and City Engineer Rick Murphy went to Cape Girardeau, Missouri to
view their recycling program.
• The City Manager, Mayor and Comm. Rhodes met with some individuals on Monday
regarding the Barbecue on the River Festival. One of the questions that is still being
reviewed is to determine what rights or responsibilities the City has over the festival.
• Mayor Kaler asked the City Manager to start preparing a memorandum of understanding
for any entity that receives in-kind services or cash from the City for events.
MAYOR & COMMISSIONER COMMENTS
None were given
PUBLIC COMMENTS
There were no public comments.
Upon motion the meeting adjourned.
ADOPTED: April 8, 2014
City Clerk
Excerpt from City Commission Highlights
Prepared by Pam Spencer, Public Information Officer
E-911 Operational Study Presentation
Stuart McElhaney with Almont Associates, an independent consulting firm, presented to the Mayor and
Commissioners an overview of the operational review Almont conducted regarding the Paducah -
McCracken Emergency Communication Center (E-911). The Center receives non -emergency calls and
calls via 911 often totaling nearly 160,000 calls per year. Across the nation, 911 services are funded
primarily through landline and to a lesser extent wireless user fees. However, the decline in the
popularity of landline telephones has left many E-911 centers with extremely tight budgets. The
Paducah -McCracken County E-911 Center engaged Almont Associates to search for operational
efficiencies. Paducah Fire Chief Steve Kyle who also serves on the E-911 Board says, "This is a good time
to do an overall assessment of our operations." Almont was asked to look at operational design and
staffing models, governance structure, and technology and information exchange. After reviewing the
current operations and meeting with board members, center staff, and various officials, Almont
provided numerous recommendations including a reduction in the size of the board and the placement
of the Center under City governance as a City department for effective management control. Almont
also recommends a change in the organization's staffing structure and shift schedules to streamline the
staff with the recommendation to eliminate the Assistant Director position. Almont also proposes a
consolidation with Mercy Regional Ambulance's EMS dispatch center. Regarding the E-911 center Chief
Kyle says, "We've got good folks over there. They have a tremendous workload. They are doing the
best they can with what they have." Commissioner Richard Abraham says, "We need to make sure the
dispatchers have the tools to do what they need to do." To reduce call volume, Almont recommends
discontinuing the dispatch of animal control calls from the E-911 center. Almont also made capital and
infrastructure recommendations including an upgrade of the computer assisted dispatch system and
building improvements. City Manager Jeff Pederson says, "There's a lot to digest, and we need to take
these recommendations seriously." Chief Kyle says the E-911 Board will review Almont's report and
develop recommendations to present to the City and County. The City Commission plans to further
discuss the E-911 Center once they receive the recommendations from the E-911 Board.
393
q -.r.; I I, 1 i l r I i; i 1 cr 1 am f' 1 T l _,. I <r I 1 ii 1-7-7 -. lhaM7 FFFI ,rrll I.I I