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Home My WebLink About07/26/05Me JULY 26, 2005 At a Regular Meeting of the Board of Commissioners, held in the Commission Chambers of City Hall at 6:00 p.m., Tuesday, July 12, 2005, Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). Commissioner Smith was absent (1). Mayor Paxton presented a Duke and Duchess Awards to Charles and Nancy Hammond. MINUTES Commissioner Coleman offered motion, seconded by Commissioner Guess, that the reading of the Minutes for July 12th and July 19th, 2005, be waived and that the Minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). APPOINTMENTS MUNICIPAL HOUSING COMMISSION Mayor Paxton made the following reappointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby reappoint Victor Sredl as a member of the Municipal Housing Commission. This term will expire July 22, 2009." Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in reappointing Victor Sredl as a member of the Municipal Housing Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). HISTORICAL AND ARCHITECTURAL REVIEW COMMISSION Mayor Paxton made the following appointment: "WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Carol Gault as a member of the Historical and Architectural Review Commission, to replace Sharon Clymer who has resigned. This term will expire June 4, 2007." Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners approve the action of Mayor Paxton in appointing Carol Gault as a member of the Historical and Architectural Review Commission. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). TREE ADVISORY BOARD Mayor Paxton made the following appointments: "PURSUANT to the City's Tree Ordinance No. 2005-1-6912, the Ordinance requires the establishment of a Tree Advisory Board and, WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Henry Barbour and Beth Young as members of the Tree Advisory Board. These terms will expire July 26, 2007; and WHEREAS, subject to the approval of the Board of Commissioners, I hereby appoint Chuck Wahl as a member of the Tree Advisory Board and Jim Langston, with Paducah Power System, as the Utility Company Representative serving on the Tree Advisory Board. These terms will expire July 26, 2009." Commissioner Sirk offered motion, seconded by Commissioner Guess, that the Board of Commissioners approve the action of Mayor Paxton in appointing Henry Barbour, Beth Young, Chuck Wahl, and Jim Langston as members of the Tree Advisory Board. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). 589 JULY 26, 2005 MOTIONS Commissioner Guess offered motion, seconded by Commissioner Coleman, that the following documents be received and filed: DOCUMENTS 1. Certificates of Insurance: (a) A & K Construction Inc. (b) Masquerade Costumes, Inc. (c) Will Thomas 2. Grant Award for Online Justice Assistance Grant for Police Department (2005-7- 6992) BIDS PECAN DRIVEBUCKNER LN ROADWAY IMPROVEMENTS PROJECT (a) Jim Smith Contracting Company, LLC (b) Tilford Contractors (c) H & G Construction Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Sirk offered motion, seconded by Commissioner Coleman, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). AMEND PAYROLL TABLES Commissioner Coleman offered motion, seconded by Commissioner Guess, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 2, CLASSIFICATION/ PAY SCHEDULE FOR NON -CIVIL SERVICE, POLICE AND FIRE AND TABLE 3, GRADE, CLASSIFICATION AND SALARY RANGE FOR CITY OF PADUCAH EMPLOYEES," be adopted. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, and Mayor Paxton (3). Nays, Commissioner Coleman (1). M.O.#1143; BK 6; PG AMEND PAYROLL TABLE FOR PUBLIC WORKS DEPARTMENT Commissioner Guess offered motion, seconded by Commissioner Coleman, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING TABLE 1, CLASSIFICATIONS/ PAY SCHEDULE, CIVIL SERVICE, TO RECLASSIFY SPECIFIC POSITIONS WITHIN THE PUBLIC WORKS DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). M.O#1144; BK 6; PG ESTABLISH CELL PHONE POLICY Commissioner Sirk offered motion, seconded by Commissioner Guess, that a municipal order entitled, "A MUNICIPAL ORDER INSTRUCTING THE CITY MANAGER TO ESTABLISH A CELL PHONE POLICY FOR DESIGNATED CITY OF PADUCAH EMPLOYEES," be adopted. Adopted on call of the roll, yeas, Commissioners Guess, Sirk, and Mayor Paxton (3). Nays, Commissioner Coleman (1). M.O.#1145; BK 6; PG APPROVE APPLICATION FOR POLICE DEPT. BODY ARMOR GRANT Commissioner Coleman offered motion, seconded by Commissioner Guess, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE AN APPLICATION AND ALL DOCUMENTS NECESSARY TO OBTAIN 590 JULY 26, 2005 A MATCHING GRANT THROUGH THE KENTUCKY GOVERNOR'S OFFICE FOR LOCAL DEVELOPMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Coleman, Guess, Sirk, and Mayor Paxton (4). M.O#1146; BK 6; PG ORDINANCES — INTRODUCTION AUTHORIZE MAYOR TO EXECUTE DEED OF CORRECTION Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A DEED OF CORRECTION FOR PROPERTIES ACQUIRED FOR THE DEVELOPMENT OF THE GREENWAY TRAIL". This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute a Deed of Correction between J.E.D.D. and the City of Paducah for the sale of properties located adjacent to Stuart Nelson Park for development of the Greenway Trail MEMORANDUM OF UNDERSTANDING WITH HOUSING AUTHORITY FOR HOME OWNERSHIP PROGRAM Commissioner Sirk offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PADUCAH SECTION 8 HOUSING PROGRAM AND THE HOUSING AUTHORITY OF PADUCAH". This ordinance is summarized as follows: The Mayor of the City of Paducah, Kentucky, is hereby authorized and directed to execute a Memorandum of Understanding between the City of Paducah Section 8 Housing Program and the Housing Authority of Paducah for the implementation of the Homeownership Program utilizing Section 8 vouchers. MEMORANDUM OF UNDERSTANDING WITH PADUCAH HABITAT FOR HUMANITY, INC. FOR THE HOME OWNERSHIP PROGRAM Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PADUCAH SECTION 8 HOUSING PROGRAM AND THE PADUCAH HABITAT FOR HUMANITY, INC.". This ordinance is summarized as follows: The Mayor of the City of Paducah, Kentucky, is hereby authorized and directed to execute a Memorandum of Understanding between the City of Paducah Section 8 Housing Program and the Housing Authority of Paducah for the implementation of the Homeownership Program utilizing Section 8 vouchers. PECAN-BUCKNER CONSTRUCTION INSPECTION CONTRACT Commissioner Guess offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN ENGINEERING SERVICE CONTRACT WITH FLORENCE & HUTCHESON, INC. FOR PROFESSIONAL SERVICES ASSOCIATED WITH THE PECAN DRIVE-BUCKNER LANE ROADWAY IMPROVEMENT PROJECT". This ordinance is summarized as follows: That the Mayor of the City of Paducah is hereby authorized and directed to execute an Engineering Service Contract with Florence & Hutcheson, Inc., in an amount not to exceed $156,781.00 for professional engineering services for construction oversight and administration associated with the Pecan Drive -Buckner Lane Roadway Improvement Project. PECAN-BUCKNER CONSTRUCTION CONTRACT Commissioner Sirk offered motion, seconded by Commissioner Coleman, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR CONSTRUCTION OF REMAINING IMPROVEMENTS NECESSARY FOR THE PECAN DRIVEBUCKNER LANE IMPROVEMENT PROJECT, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". That the City of Paducah accepts the bid of Jim Smith Contracting Company, LLC in the amount of $3,636,376.44, for construction of the remaining grade, drain and surfacing portion of the Pecan Drive/Buckner Lane Improvement Project, and authorizes the Mayor to execute a contract for same. 591 JULY 26, 2005 CHANGE ORDER NO.1 FOR PECAN DRIVEBUCKNER LANE BRIDGE CONSTRUCTION PROJECT Commissioner Coleman offered motion, seconded by Commissioner Guess, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER 1 WITH H & G CONSTRUCTION, INC., FOR THE PECAN DRIVEBUCKNER LANE BRIDGE CONSTRUCTION PROJECT". This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute. Change Order 1 for an overall price reduction in the amount of $2,768.57 for the City of Paducah's Pecan Drive/ Buckner Lane Bridge Construction Project, decreasing the total contract price to $881,187.53. CITY MANAGER REPORT • Announced that the Mayor has been appointed to the Kentucky League of Cities' Legislative Committee • Will be a joint City/County meeting to discuss the Comprehensive Plan • Earnie Via, Public Works Director, reported on the failing air conditioning system at City Hall. His recommendation is to retain the services of the company who has been trying to maintain the air conditioning system during the last several months and fix the system. This repair would cost approximately $90,000 and would take about 12 weeks. He requested this work be done as an emergency. The Board agreed for Mr. Via to proceed with the repair as an emergency. COMMISSIONER CONCERNS Commissioner Coleman: Has received complaints from PATS customers that the response time is too long. Status of dilapidated house at 1529 South 5th Street Commissioner Sirk: Requested signs that are retrieved from the right-of-way be placed somewhere so the owners of the signs can pick them up. Mayor Paxton: Asked the City Manager and Commissioner Coleman to give a brief report in the future on Gov. Fletcher's Blue Ribbon Panel Public Meeting concerning the State and Local Human Rights Commissions held on July 22, 2005. PUBLIC COMMENTS Gladman Humbles asked the Commission to do serious thinking before abolishing the Human Rights' office. Upon motion the meeting adjourned. ADOPTED: August , 2005 ni( MAJA