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Home My WebLink About04/28/09APRIL 28, 2009 At a Regular Meeting of the Board of Commissioners, held on Tuesday, April 28, 2009, at 5:30 p.m., Mayor Paxton presided, and upon call of the roll by the City Clerk, the following answered to their names: Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ADDITIONS/DELETIONS Deletion --Introduction of an ordinance to "Endorse PPS Condemnations for Gas Line"will bring for introduction at the next meeting Addition—Quilt Show Presentation by Steve Doolittle, Downtown Development Director STATEMENT Mayor Paxton wanted to clear up the rumors that there was not going to be a Barbeque on the River event this year. There will be a Barbeque on the River event this year and he expects it will be bigger and better than ever. SPOTLIGHT Pam Spencer, Public Information Officer, spotlight was "Sandra Powell -A 20 Year Veteran of 911". Ms. Powell is a 911 Database Administrator and has been an employee of the Paducah -McCracken County Enhanced 911 Services. PRESENTATION QUILT SHOW Steve Doolittle, Downtown Development Director, stated the 2009 Quilt Show was successful. For the last year it has been uncertain if the Executive Inn could be readied to house vendors and quilters. Due to the hard work of SpaceCoast Hospitality, the Executive Inn was ready. Approximately 35,000 visitors attend the Show every year and according to an impact study completed by the state, approximately $22 million in revenue is collected. MINUTES Commissioner Abraham offered motion, seconded by Commissioner Gault, that the reading of the Minutes for April 14th and April 21 st, 2009, be waived and that the minutes of said meeting prepared by the City Clerk be approved as written. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MOTIONS R & F DOCUMENTS Commissioner Gault offered motion, seconded by Commissioner Abraham, that the following documents and bids be received and filed: DOCUMENTS 1. Certificates of Insurance: a) Butler Concrete & Construction Inc. b) Galloway Plumbing Inc. c) Municipal Equipment Inc. 2. Contracts/Agreements: a) Sprint Nextel for Rebanding of 800 MHz Public Safety Radio System (2008-11-7487) 3. Forest Hills Village Annual Operating Budget for FY 2009-2010 Beginning June 1, 2009 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). MUNICIPAL ORDERS PERSONNEL CHANGES Commissioner Kaler offered motion, seconded by Commissioner Watkins, that upon the recommendation of the City Manager, the Board of Commissioners of the City of Paducah order that the personnel changes on the following list be approved. -- , . T - T=T F- -�T -- (SEE MUNICIPAL ORDER BOOK) Adopted on call of the roll, yeas, Commissioners Gault, Kaler, Watkins and Mayor Paxton (4). Nays, Commissioner Abraham (1). AMEND PAYROLL TABLES TO IMPLEMENT CHANGES ACCORDING TO THE OPERATIONAL EFFICIENCY PLAN Commissioner Watkins offered motion, seconded by Commissioner Kaler, that a Municipal Order entitled, "A MUNICIPAL ORDER AMENDING THE CLASSIFICATION/PAY SCHEDULE TABLE AND TABLE 3 -PAY RANGES, FOR EMPLOYEES OF THE CITY OF PADUCAH AS ESTABLISHED ACCORDING TO THE OPERATIONAL EFFICIENCY PLAN ADOPTED BY MUNICIPAL ORDER NO. 1445," be adopted. Adopted on call of the roll, yeas, Commissioners Gault, Kaler, Watkins and Mayor Paxton (4). Nays, Commissioner Abraham (1). M.O.1450; BK 7; PG 2009/2010 LAW ENFORCEMENT SERVICE FEE GRANT APPLICATION Commissioner Abraham offered motion, seconded by Commissioner Gault, that a Municipal Order entitled, "A MUNICIPAL ORDER AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS NECESSARY TO OBTAIN A 2009/2010 LAW ENFORCEMENT SERVICE FEE GRANT IN THE AMOUNT OF $12,116.00 FROM THE KENTUCKY JUSTICE CABINET FOR THE PADUCAH POLICE DEPARTMENT," be adopted. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). M.O.#1451; BK 7; PG ORDINANCES — ADOPTION PURCHASE POWER AND WIRELESS UPGRADE FOR BOMB ROBOT Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING THE FINANCE DIRECTOR TO PAY FOR THE SOLE SOURCE PURCHASE OF A POWER AND WIRELESS UPGRADE KIT FOR THE BOMB ROBOT USED BY THE PADUCAH BOMB SQUAD AND AUTHORIZING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING TO SAME." This ordinance is summarized as follows: That the City of Paducah hereby authorizes the Finance Director to make payment to Northrop Grumman, Remotec Inc., in the amount of $56,565.00, for purchase of a Power and Wireless Upgrade Kit for the bomb robot used by the Paducah Bomb Squad and authorizes the Mayor to execute all documents relating to same. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7533; BK 32; PG AMEND KY TRANS RIVER HERITAGE MUSEUM GRANT AWARD Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE AN AMENDMENT TO THE AGREEMENT BETWEEN THE KENTUCKY TRANSPORTATION CABINET AND THE CITY OF PADUCAH FOR THE RIVER HERITAGE MUSEUM PHASE II PROJECT." This ordinance is summarized as follows: That the Mayor is hereby authorized and directed to execute an Amendment to Agreement between the Kentucky Transportation Cabinet and the City of Paducah for the River Heritage Museum Phase II Project. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7534; BK 32; PG AUTHORIZE 2009-2010 CONTRACTS FOR THE FOLLOWING: RESURFACING PROGRAM Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE APRIL 28, 2009 ACCEPTING THE BID OF JIM SMITH CONTRACTING COMPANY, LLC, FOR THE CITY'S 2009-2010 STREET RESURFACING PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME". This ordinance is summarized as follows: Accepting the bid of Jim Smith Contracting Company, LLC for the City's 2009-2010 street resurfacing program of various streets within the City, and authorizing the Mayor to execute a contract for same. The rates are as follows: ITEM NO DESCRIPTION UNIT UNIT BID PRICES 1 Bituminous Surface/Base TON $70.10 2 Milling Texture TON $45.00 3 Traffic Signal Loop Wire L.F. $2.50 4 Traffic Signal Loop — Saw, Slot and Fill L.F. $16.00 5 Shoulder Construction TON $37.00 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7535; BK 32; PG CONCRETE PROGRAM Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID FOR THE CITY OF PADUCAH'S 2009-2010 CONCRETE PROGRAM, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City of Paducah accepts the bid of Wilkins Construction Company, Inc., for the 2009-2010 concrete program, at the unit prices and hourly rates listed below, and authorizes the Mayor to execute a contract for same. The prices are as follows: CONCRETE REMOVAL AND REPLACEMENT ITEM NO DESCRIPTION UNIT UNIT BID PRICE 1 Curb & Gutter (Remove & Construct) L.F. $38.00 2 Curb & Gutter (New Construction) L.F. $22.00 3 Concrete Sidewalk (Remove & Construct) S.Y. $56.00 4 Concrete Sidewalk (New Construction) S.Y. $42.00 5 Concrete Handicap Ramp S.Y. $60.00 6 Concrete Entrance Pavement — 6" (Residential) S.Y. $60.00 7 Concrete Entrance Pavement — 8" (Commercial) S.Y. $65.00 8 Concrete Entrance Pavement — 6" M -Mix S.Y. $69.00 9 Concrete Entrance Pavement- 8" M -Mix S.Y. $74.00 10 Granite Curb Reset with new Concrete Gutter L.F. $44.00 11 Gutter Replacement — Granite Curb in Place L.F. $37.00 12 Concrete Barrier Median S.Y. $60.00 13 Concrete Header Curb — 12" L.F. $28.00 14 Concrete Header Curb —18" L.F. $35.00 15 Non -Reinforced Concrete 8" S.Y. $58.00 16 Inlet Repair (Existing) Each $780.00 17 Reinforced Concrete New Construction —Class A C.Y. $980.00 18 Deep Saw Cut L.F. $5.50 19 Perforated Pipe — 4" L.F. $11.50 L --1i_. , , ,_.,. _ . I 1 u EXCAVATION WORK ITEM NO DESCRIPTION UNIT UNIT BID PRICE 1 Trackhoe HR $116.00 2 Backhoe HR $88.00 3 Compactor/Roller HR $68.00 4 Dump Truck HR $88.00 5 Backhoe with Breaker HR $91.00 6 Laborer HR $52.00 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7536; BK 32; PG EQUIPMENT RENTAL Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE A CONTRACT WITH DANNY COPE AND SONS EXCAVATING, LLC FOR RENTAL OF VARIOUS EQUIPMENT FOR THE 2009-2010 CALENDAR YEARS." This ordinance is summarized as follows: Authorizing and directing the Mayor to execute a contract with Danny Cope and Sons Excavating, LLC for rental of various equipment for the 2009-2010 calendar years. The hourly rates are as follows: Tractor Scraper $175.00 Dump Truck (tandem) $60.00 Dump Truck (tri -axle) $75.00 Excavator $110.00 Backhoe $75.00 { Track Loader $82.00 „_ y Compact Track Loader $75.00 Motor Grader $75.00 Vibratory Roller - Small $60.00 Vibratory Roller - Large $75.00 Dozer $95.00 Dozer (large) $111.00 Crane $183.00 Hydro Seeder $145.00 Labor $38.40 Landfill Disposal Fee $135.00 per load Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7537; BK 32; PG LIMESTONE Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioner adopt an ordinance entitled, "AN ORDINANCE ACCEPTING THE BID OF VULCAN MATERIALS COMPANY FOR SALE TO THE CITY OF ITS REQUIREMENT OF LIMESTONE, AND AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT FOR SAME." This ordinance is summarized as follows: That the City accepts the bid of Vulcan Materials Company for sale to the City of its requirement of limestone, for the 2009-2010 calendar years, and authorizing the Mayor to execute a contract for same. The prices are as follows: DESCRIPTION UNIT TO BE DELIVERED UNIT PRICE #11 Tons $14.25 #3 Tons $13.50 APRIL 28, 2009 #57 Tons $13.50 #68 Tons $14.25 #9M Tons $14.75 DGA Tons $12.75 DGA — Pugged Tons $13.25 #125 Rip Rap Tons $15.50 8" Rip Rap Tons $15.50 8" Minus Rip Rap Tons $12.25 Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7538; BK 32; PG RATIFY REIMBURSEMENT AGREEMENTS FOR THE MONITORING AND REMOVAL OF FEMA ELIGIBLE DEBRIS WITH THE FOLLOWING PUBLIC AGENCIES: EDWIN J. PAXTON PARK Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE RATIFYING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH EDWIN J. PAXTON PARK FOR MONITORING AND REMOVAL OF FEMA ELIGIBLE STORM DEBRIS ON THE PUBLIC AGENCY'S PROPERTY." This ordinance is summarized as follows: That the City of Paducah hereby ratifies the execution of a Reimbursement Agreement with Edwin J. Paxton Park for monitoring and removal of FEMA eligible storm debris on the public agency's property. By executing the Agreement, Edwin J. Paxton Park has agreed to reimburse the City 100% for the actual costs associated with the removal and monitoring of the debris. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7539; BK 32; PG PADUCAH HOUSING AUTHORITY Commissioner Abraham offered motion, seconded by Commissioner Gault, that that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE RATIFYING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH PADUCAH HOUSING AUTHORITY FOR MONITORING AND REMOVAL OF FEMA ELIGIBLE STORM DEBRIS ON THE PUBLIC AGENCY'S PROPERTY." This ordinance is summarized as follows: That the City of Paducah hereby ratifies the execution of a Reimbursement Agreement with Paducah Housing Authority for monitoring and removal of FEMA eligible storm debris on the public agency's property. By executing the Agreement, Paducah Housing Authority has agreed to reimburse the City 100% for the actual costs associated with the removal and monitoring of the debris. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7540; BK 32; PG JACKSON PURCHASE ENERGY Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE RATIFYING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH JACKSON PURCHASE ENERGY FOR MONITORING AND REMOVAL OF FEMA ELIGIBLE STORM DEBRIS ON THE PUBLIC AGENCY'S PROPERTY." This ordinance is summarized as follows: That the City of Paducah hereby ratifies the execution of a Reimbursement Agreement with Jackson Purchase Energy for monitoring and removal of FEMA eligible storm debris on the public agency's property. By executing the Agreement, Jackson Purchase Energy has agreed to reimburse the City 100% for the actual costs associated with the removal and monitoring of the debris. _1L-___- -L__ - _ _ _ J -_ ___ 1 _ _- 1 _ _ Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7541; BK 32; PG WEST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE RATIFYING THE EXECUTION OF A REIMBURSEMENT AGREEMENT WITH WEST KENTUCKY COMMUNITY AND TECHNICAL COLLEGE FOR MONITORING AND REMOVAL OF FEMA ELIGIBLE STORM DEBRIS ON THE PUBLIC AGENCY'S PROPERTY." This ordinance is summarized as follows: That the City of Paducah hereby ratifies the execution of a Reimbursement Agreement with West Kentucky Community and Technical College for monitoring and removal of FEMA eligible storm debris on the public agency's property. By executing the Agreement, West Kentucky Community and Technical College has agreed to reimburse the City 100% for the actual costs associated with the removal and monitoring of the debris. Adopted on call of the roll, yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton (5). ORD.#2009-4-7542; BK 32; PG ORDINANCES — INTRODUCTION APPROVE CHANGE ORDER NO. 1 FOR FENCING FOR BROOKS STADIUM Commissioner Watkins offered motion, seconded by Commissioner Kaler, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE CHANGE ORDER NO. 1 WITH MORRIS FENCING, INC. FOR THE PURCHASE OF FENCING FOR BROOKS STADIUM." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute Change Order No. 1 for an increase in the amount of $237.54 for the purchase of heavy-duty latches for the entry fencing for Brooks Stadium, increasing the total contract price to $20,638.54. APPROVE CLOSING OF A PORTION OF AN UNIMPROVED ALLEY LOCATED NORTH OF GOODMAN DRIVE AND EAST OF 632 LONE OAK ROAD Commissioner Abraham offered motion, seconded by Commissioner Gault, that the Board of Commissioners introduce an ordinance entitled, "AN ORDINANCE PROVIDING FOR THE CLOSING OF A PORTION OF A 16' UNIMPROVED ALLEY LOCATED NORTH OF GOODMAN DRIVE AND EAST OF 632 LONE OAK ROAD." This ordinance is summarized as follows: That the City of Paducah does hereby authorize the closing of a portion of a 16'unimproved alley located North of Goodman Drive and East of 632 Lone Oak Road, and further, authorizes, empowers, and directs the Mayor to execute a quitclaim deed from the City to the property owners in or abutting the public ways to be closed. ACCEPT 2009 PORT SECURITY AWARD IN THE AMOUNT OF $24,822 Commissioner Gault offered motion, seconded by Commissioner Abraham, that the Board of Commissioners adopt an ordinance entitled, "AN ORDINANCE AUTHORIZING AND DIRECTING THE MAYOR TO EXECUTE ALL DOCUMENTS RELATING THERETO WITH THE FEDERAL DEPARTMENT OF HOMELAND SECURITY FOR A 2009 PORT SECURITY GRANT." This ordinance is summarized as follows: The Mayor is hereby authorized and directed to execute a Grant Agreement and all documents relating thereto with the Federal Department of Homeland Security to obtain a 2009 Port Security Grant in the amount of $24,822.00 to begin the first phase of the fiber optic video security project for the downtown riverfront area. CITY MANAGER REPORT ❖ Calendar Items ❖ At the next meeting on May 5th the directors who have had departments reorganized due to the Operational Efficiency Plan will give an update. ❖ Commission will also be asked to consider a request from Paxton Park Golf Course for early funding of the allocation they have asked for in next years fiscal budget ❖ May 12th meeting City Manager will send out proposed contracts for the department heads that do not have a contract ❖ Have had a suggestion that to increase security at City Hall that the basement doors be locked during the commission meeting ❖ Request executive session for economic development presentations from Wayne Sterling, GPEDC Director COMMISSIONER CONCERNS Commissioner Abraham requested that a personnel issue be discussed during executive session. Commissioner Abraham also asked about when the alley pickup would reconvene. Mr. Murphy asked if he could address the response to this concern once all of the debris removal vendors have finished picking up ice storm debris in the alleys and streets. EXECUTIVE SESSION Commissioner Kaler offered motion, seconded by Commissioner Watkins, that the Board go into closed session for discussion of matters pertaining to the following topics: ❖ Issues which might lead to the appointment, dismissal, or disciplining of an employee, as permitted by KRS 61.81091)(f). ❖ A specific proposal by a business entity where public discussion of the subject matter would jeopardize the location, retention, expansion or upgrading of a business entity, as permitted by KRS 61.810(1)(g). Adopted on call of the roll ,yeas, Commissioners Abraham, Gault, Kaler, Watkins and Mayor Paxton. Upon motion the meeting adjourned. ADOPTED: May 12 , 2009 City Clerk